The Waterfront Great Room is a fantastic place to entertain guests or host a productive meeting! Located right next to Lake Washington, this comfortable, peaceful space is perfect for any gathering. This long, rectangular-shaped room (66′ X 30′) can accommodate up to 100 people based on your requested setup.

In good weather, there’s an adjoining sundeck that may be used for barbecues, picnicking, and admiring the eagles and other wildlife outside. You can also easily stroll down to the water for some reflection time.

Reservation Process

    1. Use our Reservation Calendar (see below) to check room availability. 7:30 a.m. is the earliest access to our facility. Our latest occupancy is 11:00 p.m.
    2. Complete the Rental Inquiry Form to receive an estimate and Rental Contract.
    3. Please provide a minimum of 21 business days for Great Room inquiries and expect a response within 7 business days.
    4. Final event approval will come via email upon receipt of the signed Rental Contract and payment of any applicable fees.

Documents & Forms

Facility Information

Reservation Calendar

See Great Room Calendar

Room Layouts

Pictured below are some of our more popular setups. Our Standard Setup comes with every room rental at no additional cost. Custom setups (Theater, Classroom, Banquet, Horseshoe, Conference) can be accommodated but come with a setup fee. If our more popular custom setups do not meet your needs, you are welcome to diagram your own preferred layout using any of our available furnishings and amenities; any setups of this type will incur the same custom setup fee as our Theater, Classroom, Banquet, Horseshoe, and Conference sets.  Please see our custom setup documents above or the video at the top of the page for more details.

Click on the images below to enlarge.


The kitchenette is located across the hall and is available for each rental at no additional charge. It includes a sink, counter, refrigerator, and microwave oven. There are no utensils, cups, dishes, or cooking ovens. We do not provide linens.


Equipment available and included with each rental are:

      • (75) conference chairs
      • (20) 3’x5′ rectangular conference tables, (10) 60″ round tables, (9) 3’x5′ catering tables
      • Phone line, ethernet, and wireless access
      • (2) 75″ HDTVs + HuskyTV streaming cable (HBO, ESPN, PAC-12, etc.)
      • Ceiling-mounted projector + pull-down projection screen
      • (2) wireless microphones + sound system
      • Outdoor patio w/deck speakers and folding deck chairs
      • Outdoor bistro tables
      • Propane grill (gas not provided)
      • Fireplace + firewood

Serving Alcohol

A Washington State Banquet permit and UW Office of Special Programs ASR approval email must be posted if alcohol is present. NO EXCEPTIONS!

      • Complete the “University of Washington Authorization to Apply for a Banquet Permit to Serve Alcoholic Beverages”
      • After you have completed the form in full and submitted it online, it will be electronically forwarded for two additional approvals: Waterfront Manager – Rod Smith and a representative from the Office of Special Programs.
      • Purchase a state-issued liquor permit online using a credit card.
      • Post both the approved UW application and the purchased WA State Liquor Control Board Banquet Permit on the day of your event on the bulletin board in the upstairs hallway, just outside the Waterfront Great Room.
      • Failure to post both permits means NO alcohol will be allowed in the WAC Building.
      • The Great Room is the only space within the WAC building where alcohol may be served and/or consumed.


Parking is available for a fee in lots E-19 and E-21, adjacent to the WAC, at $4.00/hour or $18.00 for all day. The availability of parking cannot be guaranteed. Citations may be issued to vehicles that fail to pay at the pay station.

If you plan on parking at our facility while attending an event at the WAC, please pay at the pay station located directly in front of the WAC or contact the Parking Services Special Events Office at (206) 616-8710 for information.

Contact Us


Waterfront Activities Center
UW Box 354050

Waterfront Reservations