Q: Who should I contact if the per diem count or care days are incorrect?
A: Email the facility supervisor with your concerns and cc Animal Billing. Confirmation from the facility supervisor is necessary to resolve any discrepancies.
Q: How are per diem activities recorded?
A: Per diem calculations are automatically generated based on active cage cards in UW AOps, which are tied to the PI’s financial accounts. No manual entry by the PI is required.
Q: What should I do if there are issues with accessing activity sheets in AOps?
A: Please contact the facility staff for assistance.
Q: How can I obtain access to UW AOps or activity sheets if I am new?
A: New users can request access through their supervisors or by contacting the AOps system administrator.
Q: What is the procedure to request a budget change for per diems?
A: Detailed instructions for budget changes can be found here.
Q: Who do I contact if the per diem rate charged to my budget is incorrect?
A: Please direct any discrepancies to Animal Billing.
Q: Can per diem costs be charged to institutions outside the UW account system?
A: Yes, to do so, complete and submit the Request to Setup 22-XXXX Budget form. The bill will be sent to the billing contact of the paying institution as provided on the request form. This is applicable for animal costs and other COMP MED services.
Q: Who should be listed as the “PI” on the budget for per diem charges?
A: The PI should be the owner of the protocol number, with authorization to use other PI’s budgets if necessary.
Q: Who should be the “requestor” on any budget-related changes or transfers?
A: This should be the lab staff or co-PI involved in the research. If the PI is making the request, leave the field blank.
Q: How are budget transfers handled in AOps?
A: Indicate the number of cages being transferred and note the Budget Transfer # in the relevant section of AOps on the effective date of the transfer to ensure correct billing.
Q: Why is the effective date for budget transfers critical?
A: The effective date ensures that funds are available and helps avoid unnecessary adjustments by billing or fiscal staff.
Q: Where can I find current per diem rates?
A: Current rates are accessible on the rates page.