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Please e-mail the facility supervisor with any concern and cc Animal Billing. We need confirmation from the facility supervisor for any cage count discrepancy.
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The PI or their lab staff must indicate the in and out of the animals on the per diem sheet on a daily basis. The per diem sheets should be verified by the PI or thier lab staff before it is submitted for billing on the 23rd of every moth (earlier if there are holidays).
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Please ask the facility staff.
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Blank per diem sheets can now be requested in AOps.
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Please see here. |
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Please contact Animal Billing. |
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The facilities have interim forms that are used to keep track of the movement of animals in each room.
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Yes. Please complete and submit the Request to Setup 22-XXXX Budget.The bill will be sent to the billing contact of the paying institution as provided on the request form. 22-XXXX budget is a tool we use to bill outside institutions. It is also applicable for animal costs and other COMP MED services.
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It is always the owner of the protocol number; the PI should also have authorization to use other PI’s budgets.
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The lab staff or CO-PI who is working on the research with the PI; if it is the PI just leave it blank.
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On the per diem sheet for the old budget #, the PI or their lab staff should mark on the “out” column the number of cages transferred to the new budget, then write the Budget Transfer # in the “remarks” column that they are going to. It should be marked as “out” on the day before the effective date as indicated on the budget transfer to avoid double billing for 1 day on the last day. On the per diem sheet for the new budget #, the PI or their lab staff should mark on the “in” column the number of cages transferred from the old budget #, then write the Budget Transfer # in the “remarks” column. It should be marked as “in” on the effective date as indicated on the budget transfer. |
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Effective date is important because of the availability of the funds for an ending budget; also to avoid JV/RTE (adjustments) on the part of billing staff or fiscal person in the departments.
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No, it should be marked on the effective date on the budget transfer. If the animal tech had already marked the weekly count, the count should be adjusted as requested by the transfer.
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Please refer to the ”beginning of the month census report” then look for room #, PI, protocol # & budget #. If it is not on that report, then you need to make a new per diem sheet. Add this new per diem sheet to the beginning of the month census report, so you’ll know that you have prepared a new per diem. Supervisors use this report to check off & review per diems sent to the billing office.
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Per Diem rates are available on the rates page.
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