Animal Shipping Guidelines

Overview

For animal exports to other institutions, labs are encouraged to use the Off-Campus Customer’s Courier Account to manage shipping costs effectively.

Getting Started

Before arranging any shipments, ensure you have approval from the institution that will receive the animals.  If you have any questions about this process, contact Animal Exports

How to Ship Animals

Depending on who will bear the costs, there are a few options for setting up shipments:

Using DCM Courier Account

Submit an Outgoing Shipment Request: This can be done via AOps.

If the Off-Campus Customer is Paying:

Option A: Billing by Comparative Medicine 

Ideal for: Labs that prefer not to manage billing and tracking.

Process: 

Submit a “Request to set up a 22-XXXX Budget Form” to establish a dummy budget for billing.

Use the 22-XXXX budget number for all charges related to the shipment, including freight and health certificates. An 18.6% indirect cost is added to the total bill.

Option B: Billing by Your UW Department

Ideal for: Labs that choose to manage their own billing.

Process: 

Contact the courier using your department’s budget number once shipment approval is obtained.

All related charges will be billed to your department. Collect all necessary documentation for billing the Off-Campus Customer.

If the UW Department is Paying:

Process: 

Comparative Medicine will bill your department’s budget.

Arrange the shipment using your department’s budget number once the customer is ready to receive the animals.

Ensure all related charges, including freight and health certificates, are billed to your department.

Final Steps

After you’ve arranged for shipping and sorted out the billing, ensure you gather all necessary documents related to the shipment.   These documents are essential for accurate billing and record-keeping.

Need Help?

For additional support or more information on the shipping process, please reach out to Animal Billing or Animal Exports directly.