Create an Advance Budget Request

Review: Who Can Create an Advance Budget Request.

To create a new Advance Budget Request, start at the My Advance Requests page.

The following image shows the Request Advance button, located at the right of the status check boxes.

my advance requests page

Create Advance Request Page

When you select Request Advance, the Create Advance Request page will display. The page has a search section, described below, followed by a list of eligible eGC1s.

An eligible eGC1 is one that:

  • is in Approved or Awarded status
  • you have permission to edit
  • does not have an Application Type of Non-Award Agreement (NAA) or Pre-Application
  • does not have a child Funding Action with a status of “In GCA” or “Re-sent by OSP”

The eGC1 list table includes these columns:

  • eGC1 Number
  • Select button
  • PI Name
  • Full Application Title
  • MyResearch Details Link
  • Sponsor Name
  • eGC1 Status
  • Date Created

If there are more than ten eGC1s, the list will include page numbers at the lower, right of the table.

The following image shows a partial example list of eligible eGC1s.

create advance request list of eligible e g c ones

Search for an eGC1

You can use the search section to limit the list of eGC1s to ones that match the criteria you entered. You can search by

  • eGC1 Number
  • Short Title
  • Full Application Title
  • PI Name
  • Sponsor Name
  • Org Code Receiving Funds
  • eGC1 Status, selected from the drop-down menu

Click the Search button to see the results list. The total results number displays at the far right of the list. The Reset link clears all of the criteria values.

The following image shows the eGC1 search page.

advance search for eligible e g c 1

If you cannot find the eGC1 you’re looking for:

  • Confirm you have the correct eGC1 number.
  • Review the eGC1 to be sure you have edit access; it will not display with only read access.
  • Review My Research to see if the Funding Action is In GCA.  Contact gcahelp@uw.edu for more information.

Select the eGC1

To create the advance click on the Select button for the desired eGC1. The advance form will display and will include information copied from the selected eGC1. Each section of the advance has its own help documentation.

The system will determine if the advance type will be New or Renewal based on the status of any Funding Actions in the same cycle. An advance is New when there are no Funding Actions that are in Processed status, and is a Renewal when there are.

Top