Renewing an Advance

Note: New or Renewal Rules

  • A type of New is assigned when the eGC1 selected for creating the advance is in a cycle without a processed FA.
    • An exception to this rule is when the eGC1 selected is a Competing Renewal, the advance type assigned will be Renewal even if it’s in a new cycle without a processed FA.
  • A type of Renewal is assigned when the eGC1 selected for creating the advance is in a cycle with a processed FA.

For a Renewal, the General Information section will display an additional section showing the associated budget(s).

The following image shows an example of the budget information.

advance renewal prior budgets list

The data shown includes:

  • Budget Number
  • Start and End Dates
  • Short Title
  • Sponsor Award Number

Any sub-budgets associated with the parent budget will also display. You can select the ones you want to also be renewed.

The budget number for a Non-Competing Renewal is from the most recently processed Funding Action in the same cycle as the selected eGC1. For a Competing Renewal, the budget number is from the most recently processed Funding Action in the related cycle previous to the cycle of the selected eGC1.

By default, if there is only one budget listed, it is selected and cannot be changed.

The Non-Fiscal Compliance section of the advance will include any Compliance updates from other advances assigned to the award number.

Once you submit a renewal advance, it will go directly to GCA. It does not need approval by any campus reviewers.

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