UW Emergency Management

vEOC: The UW’s virtual Emergency Ops Center

Welcome to the User Information  for vEOC

The UW vEOC utilizes the Microsoft Teams platform.  During an incident, the vEOC will be utilized either as the stand-alone Emergency Operations Center for the University of Washington, or it will work in concert with a primary or alternate hardened facility EOC activation.  Departments that have representation, or individuals who would like to represent their department in the EOC or vEOC should contact UW Emergency Management at disaster@uw.edu to receive training and be given access to the vEOC.

The vEOC offers incident commanders, first responders, other emergency responders the capability to interact in real-time from the incident location to the EOC.  This capability increases situational awareness through media sharing from on-scene responders to all EOC sections, as well as other benefits.  Incident responders can utilize cellular devices or laptops that have the Microsoft Teams app to communicate directly to the EOC after being given access.

For access, please email disaster@uw.edu with your position title, department, and contact information to be added to the UW vEOC, as well as the call-out listing for EOC responders.  EOC responders are expected to fulfill the duties as representatives of their departments within the EOC and vEOC, as well as perform responsibilities outlined in the EOC position job checklist.  During an emergency, you will receive notifications of an activation of the EOC or vEOC in which you may be asked to fulfill a role within the EOC or vEOC to assist the UW in response to or recovery from an emergency or disaster.


Frequently Asked Questions

    • The activation level document is only accessed by the UWEM Staff in the EOC, no one else will have edit access to this document.
    • If you are a designated Section Chief you should have edit permissions to your specific section.
    • If you are a designated Deputy Section Chief you should have edit permissions to your specific section.
    • If you are designated to be in the Planning Section you should have edit permissions to all of the Google Documents for the Planning Section.
    • If you are in the Logistics Section you should have edit permissions to all of the Google Documents under the Logistics Section.
    • If you are in the Finance & Admin Section you should have edit permissions to all of the Google Documents under the Finance & Admin Section.

How to request edit permission to Documents

    • If you fit under one more of the categories above please send an email to disaster@uw.edu and provide your name, your UW email address, your role in the EOC and what section you are in.
    • UWEM will respond to your email and provide you with a confirmation that you should know have edit access to your requested section. If you do not fit under one of the categories above UWEM will also respond to your email with a reason why you will not be receiving edit permissions.

How to request a section log entry to be changed or updated

    • If you have entered in something incorrect into your section log it is preferred that you create a new entry with the correct information and also provide the row number in which the incorrect information is located. We want to ensure we are tracking all data through our vEOC and provide a clear record of all actions that have been taken throughout an EOC activation.

How to request an update or change to a Significant Event Entry

    • Please make contact with your Section Chief and notify them as soon as possible. Your Section Chief will make contact with the Planning Section Chief and the EOC Director to make a correction.

How to add an already created document into the shared incident folder

    • Click on the image of the file drawer, it should open in a new tab. Now you can place your file into the window browser and it will upload into the Teams Drive incident folder.

How to name files in the shared incident folder

    • Naming Convention Guide for saving files to the shared incident folder in vEOC. **Examples below**
    • The Teams Site Documents  folder – 2017-11-09 Snow #Mission Number
    • Snap Shot Reports – Number of report 01 Snapshot 11-01-17 Snow
    • URC Documents – URC Title, Name of Document 11-01-17 Snow
    • If you have other files not listed here please use the same Naming Convention for that particular file.