SERA Notifications
This article describes when and to whom SERA sends email notifications. Select a link in the Email column to display an example of the email contents.
Note: Text in the examples that is in italic represents the specific values that the system adds to an email.
| Purpose | Sent When | Sent To | |
|---|---|---|---|
| Funding Action (FA) | To notify owners that a funding action has been processed by GCA. The email includes a PDF of the completed form as an attachment. | GCA completes the Campus Notify step while processing a funding action. | PI, Application PI, Administrative Contact, Pre-Award Budget Contact, eGC1 Preparer, and first-level reviewers for the org code receiving funding. |
| Application Has Been Awarded | To notify EH&S that an awarded application has an EH&S compliance approver or watcher. | GCA completes the Campus Notify step while processing a funding action, and EH&S appears on the approval graph as a compliance reviewer. | Appropriate reviewers for the node on the graph |
| Post Award Change (PAC) | To notify owners of a post award change processed by GCA. The email includes a PDF of the completed form as an attachment. | GCA completes the Campus Notify step while processing a post award change. | PI, Application PI, Administrative Contact, Pre-Award Budget Contact, eGC1 Preparer and first-level reviewers for the org code receiving funding. |
| Advance Budget Request Processed | To notify owners that an advance budget request has been processed by GCA. | GCA completes the Campus Notify step while processing a budget advance. | PI, the Advance Preparer(s). |
| Advance Sub-Budget Request Processed | To notify the sub-budget PI and preparer that an Advance has been processed by GCA. | GCA completes the Campus Notify step while processing a budget advance. | Sub-budget Principal Investigator and the Advance Preparer(s) |
| Extension of Advance Budget Request Approved | To notify the PI and preparer that an Advance Budget Number end date has been extended. | GCA “Approve Extension” or “Approve Request to Extend Advance” | Principal Investigator named on the Advance and the Advance Preparer(s) |
| Extension of Advance Sub-Budget Request Approved | XXXX To notify the PI and preparer that an Advance Budget Number end date has been extended. | GCA “Approve Extension” or “Approve Request to Extend Advance” | Principal Investigator named on the Advance and the Advance Preparer(s) |
| Extension of Advance Budget Request Denied | To notify the PI and preparer that a request to extend an Advance Budget Number end date has been denied. | GCA denies the extension. | Principal Investigator named on the Advance and the Advance Preparer(s) |
| Extension of Advance Sub-Budget Request Denied | ZZZZ To notify the PI and preparer that a request to extend an Advance Budget Number end date has been denied. | GCA denies the sub-budget extension. | Principal Investigator named on the Advance and the Advance Preparer(s) |