Award Setup Request Header and Navigation

Select each of the following for information about the Award Setup Request Header and Navigation:

Award Setup Request Header Elements

The header contains the following information:

  • Back to list blue arrow, on the far left
  • New Award Setup Request default title
  • Request ID: Prefix “ASR” with unique 5-digit number, below title
  • Request Application (eGC1) ID with link to open
  • Request Status (OSP Setup, OSP Assigned, Processed, etc.)
    • Note: OSP can make changes only to items in OSP Setup and OSP Assigned status
  • “More actions” menu with drop-down list showing “Add comment” and ”Delete request” (options vary)

The following image shows the Award Setup Request header:

award setup request header

“More Actions” Menu

This menu varies depending on the status of the Award Setup Request.

Request Status Add Comment Change Awarded Application Assign Request Delete Request
Composing Yes N/A N/A N/A
OSP Setup Yes Yes Yes Yes
OSP Assigned Yes N/A Yes N/A
GCA Assigned Yes N/A Yes N/A
GCA Workday Setup Yes N/A Yes N/A
Routing Yes N/A N/A N/A
Processed Yes N/A N/A N/A
Returned Yes N/A N/A N/A
Withdrawn N/A N/A N/A N/A
Denied Yes N/A N/A N/A

The following image shows an example of the “More Actions” menu:

more actions menu

Add Comment

Select “Add comment” to include a comment in the Comments & History section.

The following image shows the Add Comment window. Enter your comment, then select Add Comment.

add comment dialog

Change Awarded Application

If the wrong eGC1 was connected to an Award Setup Request:

  • While the Award Setup Request is in OSP Setup status, you can change the eGC1
  • If the Award Setup Request is in OSP Assigned status, you need to return it to the Award Preparer so they can connect the correct eGC1 to the Award Setup Request

Select “Change awarded application” to replace the currently attached application with a different one.

Note: Changing the associated awarded application will update and, in some cases, remove appropriate data in the Award Setup Request.

The following image shows the Change Awarded Application dialog window:

more actions change request application eGC1

The values automatically updated from the newly associated application are:

  • Short Title
  • Full Title
  • Sponsor
  • Bill To Sponsor
  • Originating Sponsor
  • Principal Investigator (PI)

Assign Award Setup Request

Select “Assign request” to assign the Award Setup Request to an OSP individual and/or team.

The following images show the Assign Award Setup Request dialog window and the Select OSP Team menu:

assign award setup request dialog

Select OSP Team menu

The OSP Team choices are:

  • Team A
  • Team B
  • Team C
  • Team D
  • Failover Team
  • Subcontracts Team

Choose the appropriate assignment and select Reassign Request.

Delete Award Setup Request

Note: You can only delete an Award Setup Request when it is in Composing status.

  1. Select “Delete request” to open the Delete Award Setup Request? dialog window.
  2. Select Delete Request to confirm the deletion.

The following image shows the Delete Award Setup Request? dialog window:

delete award setup request dialog

Award Setup Request Form Sections

On the left side of the page is the navigation menu, divided into two parts.

From the top part, you can access the Form Sections. The section being displayed will be highlighted. Select any section name to navigate to that section.

Select each of the following for more information:

Note: The Fiscal Compliance and Non-Fiscal Compliance form sections are coming soon.

Below the Form Sections are links to Awards Approvals, Awards Access & Roles, and Awards Comments & History.

The following image shows the Navigation Menu. A section with a checkmark indicates it is complete.

Award Setup Request left navigation menu

Previous and Next Section Buttons for Navigation

At the bottom of each section a button for the Previous Section and the Next Section will appear, as appropriate.

previous and next section buttons

The Form Sections that display vary depending on status. The following table lists what sections appear for each status:

User Displays all Form Sections for the following statuses: Displays only the Request Summary, Approvals, Access & Roles, and Comments & History sections for the following statuses:
OSP Staff
  • OSP Setup
  • OSP Assigned
  • Returned (GCA to OSP)
  • Composing
  • Routing
  • GCA Assigned
  • Withdrawn
  • Returned (to Campus)
  • Denied
  • Processed
GCA Staff
  • GCA Assigned
  • GCA Workday Setup
  • OSP Setup
  • Composing
  • Routing
  • OSP Assigned
  • Withdrawn
  • Returned
  • Denied
  • Processed