Search in Award Requests List: Users can now search in the Award Requests list by eGC1 ID or Request ID (Advance, Award Setup Request, or Modification Request).
Change the Linked SAGE Budget from an Award Setup Request: Users can now disconnect a mistakenly connected SAGE Budget from an Award Setup Request in “Composing,” “Returned,” or “Withdrawn” status.
Required Field Validations: The Award Setup Requests will now show a validation message if the worksheet/award line PI or Security Grant Hierarchy are missing. Users will be guided back to the SAGE Budget worksheet settings to make those updates.
Cost Centers in Copied eGC1s: When an eGC1 is copied, the Cost Centers from the original eGC1 will now flow to the copy and be added to the approval graph automatically. Only active Cost Centers will be copied.
Error Message Improvements: Award Setup Requests and Modification Request error pages will now display additional information to assist with troubleshooting.
Grant Runner Updated with FORMS-H
FORMS-H Research Plan Form Now Available in Grant Runner: The updated PHS 398 Research Plan form is available for National Institutes of Health (NIH) applications. This update will support the high volume opportunities due early October, such as R01, R03, and R21 types. For more information, review our previous NIH FORMS-H announcement.
Legal Names on Forms: As a result of the SAGE changeover to display preferred name on eGC1s, an adjustment was made to Grant Runner forms to instead show Legal Name by default for the PD/PI, since this is most often the name that matches the eRACommons account. The legal name will now sync across SF424, Key Persons, and RR Budget forms for the PD/PI. In the future, we will add a feature to allow users to explicitly identify what their eRACommons name and login is to further reduce discrepancies and allow submissions to go through more smoothly.
Future FORMS-H Releases: The PHS 398 Career Development Award Supplemental form and PHS Fellowship Supplemental form are targeted for release in Grant Runner later this fall.
Budget Visibility on Award Setup Requests: An issue was resolved where budget detail on Award Setup Requests was at times not showing for items that were in a read-only state for the user, such as “Processed.”
The Award Requests list page displays your Award Setup Requests (ASRs) and Modification Requests (MODs) in process. Review the Managing Your SAGE Award Requests List video for a demonstration of features with examples.
Open an existing item, including requests initiated by OSP (OSP Setup status or Composing)
Search for a request
Filter the lists
The following image shows the header and a few columns and rows of the Award Requests page:
Request List Display
For each existing request, the list displays the following information.
Note: The Request ID and Short Title columns are “frozen” so they are always visible. You can scroll to the right to see the additional columns. Fields without a value will display an “em” dash (—).
Field
Description
Request ID
(doesn’t scroll)
Unique identifier; select this to open the Award Setup or Modification Request.
Indicator
Request is on hold; indicator’s hover text reads “On hold, review comments.” For more information on holds, see the Awards Holds User Guide.
Short Title
(doesn’t scroll)
Short Title of the associated eGC1 application
Principal Investigator
The principal investigator for the request
Request Status
Values:
Composing – newly created by campus, or created by OSP and sent to campus (initially OSP Setup status), but not yet submitted for approval
Routing – submitted and routing for approval
Withdrawn – withdrawn from Routing by an owner/editor
Returned – returned from Routing by an approver
OSP Setup – newly created by OSP, but not yet sent to campus
OSP Assigned – an OSP individual and/or team has been assigned to the request
GCA Assigned – OSP has approved the request
GCA Workday Setup – the data is being entered into Workday
Denied
Processed – the request is fully processed
Request Status Date
Date the status changed, for example: 12/06/2025, 9:42 AM
Application (eGC1) ID
eGC1 Application associated with this request
Workday Award ID
The Award ID for this request
OSP Individual Assigned
Person’s name; blank if unassigned.
Sponsor Name
Sponsor name for the award
Sponsor Award Number
Number assigned by the sponsor
Request Amount
The Sponsor Total Amount for Spending Periods for the request
Request Deadline
Sponsor’s deadline for accepting the award
Request Created Date
Date and time, for example: 12/01/2023, 5:12 PM
Results Display
By default, there are ten items on a page, with the most recent first. If you have more than ten requests, the system will add pagination links at the lower right of the page. You can also customize the number of items on the page to 25 or 50.
Search for a Request
The results display below the Search By menu. The first line indicates the number of results found, up to ten items. The search results are sorted by most recently created.
You will see two lines of information for each result:
First Line: Short Title (with link to open in another tab) or “No Short Title Available”
Second Line: Request ID | Workday Award ID (in some cases, if available) | PI First Last Name (if available)
The following image shows the Search for a Request dialog box:
The results display below the Search By menu. The first line indicates the number of results found, up to ten items. If more than 10 items are returned, select the Show More button to display additional results. The search results are sorted by most recently created.
You will see two lines of information for each result:
First Line: Short Title (with link to open in another tab) or “No Short Title Available”
Second Line: Request ID | Award ID | PI First Last Name (if available)
Example of results:
Click on the desired item to open it in a new browser tab. The list will include items you have read-only or edit access to. Advance Requests may appear in the search results.
If no matches are found, the following text displays:
No Matches. Try a different search term or choose another option to Search By.
Note: the search icon (magnifying glass) is always enabled. This means you can enter a different value and start a new search at any time.
Filter Options
To filter the list of award requests, select Filter List at the upper right of the page to open the Filter Requests panel. Selecting the button again, or the X in the upper-right corner, closes the panel. The following image shows the Filter List button:
There are four different filters:
By Award (Workday Award ID)
By Principal Investigator
By Status
By Request Type
You can apply one or more of these filters to your list.
Select one or more values to include requests with the desired By Status or By Request Type. A selected filter value will change color to blue and include a checkmark. Selecting it a second time removes that value.
Status values are:
All Statuses – selected by default, with a light blue color
Composing
Routing
GCA Assigned
Processed
Returned
Withdrawn
Denied
OSP Assigned
OSP Setup
GCA Workday Setup
Request Type values are:
All Request Types – selected by default, with a light blue color
Award Setup Request
Modification Request
To filter By Principal Investigator, enter the person’s name in the search box. You can enter as First Last or as Last, First. Select the person from the results list.
Once you have chosen all of the desired filter values, select the Apply Filters button to display the tasklist with all those filters applied. The number of results displayed based on your filtering selections will be indicated.
Note: Clicking directly on the filtered items will remove your filters. To avoid this, hold the control key + click the Request ID link or right click on the Request ID link and select “open in a new tab.”
The following image shows the Routing and OSP Assigned status filters selected along with the Award Setup Request type. This filtered the tasklist to 285 results, as indicated just above the Apply Filters button.
Select the Reset Filters button to remove all filtering. This will leave the Filter List panel open, and will refresh the tasklist to display the full list of requests.
OSP and GCA can apply and remove holds from an Award Setup Request or a Modification Request.
A hold can be placed for a variety of reasons and applied when the Award Setup Request or the Modification Request is in any of the following statuses:
OSP Setup
OSP Assigned
Returned
GCA Assigned
GCA Workday setup
Types of Holds
The following manual holds and compliance checks may be applied to your Award Setup Request or Modification Request:
General Hold
Export Control Hold
IACUC Approval Hold
IRB Approval Hold
Campus Input Required
Sponsor Input Required
GCA/OSP Coordination Required
Knowing a Hold has been Placed
On the Award Request List
If a hold is applied to the Award Setup Request or Modification Request, a hold indicator icon will display to the right of the Request ID.
The following image shows an example of an added hold on the Award Request List:
In the Request
Once a Hold is applied to the Award Setup Request or Modification Request, near the top of the page, the following text will display in a blue font color (on all pages):
“Holds or compliance checks are in process. View the Comments & History section for more information.”
Note: There is no campus email notification when a hold is placed or removed on an ASR or MOD.
The following image shows an example of this text:
In Comments & History
More detailed information is displayed in the Comments & History section of the Award Setup Request or a Modification Request.
The following image shows an example of an added hold:
Use this section of your award to review the Significant Financial Interest (SFI) and Financial Conflict of Interest (FCOI) Training status of the investigators on the associated eGC1 application. The table lists each investigator, their role, SFI disclosure submission status, and FCOI training status. If any investigators are not up-to-date, an alert appears above the table. The green check marks will indicate at a glance if training and disclosures are up-to-date.
SFI Disclosure Requirement
An investigator’s disclosure status is either “Up-to-date” or “Disclosure Required”. Each investigator must have completed an SFI disclosure in FIDS for the associated eGC1 application whether or not they have any financial interests to disclose. If the investigator submitted that disclosure more than 12 months ago from the current date, and has not created another disclosure of any kind within the past 12 months, the investigator would need to submit an annual update disclosure.
To view and confirm the SFI review status, review the investigator’s disclosure history on the eGC1 PI, Personnel, & Organizations page. From the ASR, select the eGC1 link in the upper right of the header, then click the PI, Personnel & Organizations section and locate the Investigator Disclosure History link within the Compliance Details section.
FCOI Training Requirement
If the eGC1 application’s sponsor, regulations, or other terms and conditions require FCOI Training, the investigator’s FCOI training must also be “up-to-date.” The training expires after four years. If the investigator’s training is not current, their status is “Training Required”. The investigator must be notified about the training requirement via email from OR. Please review GIM 10 for additional information.
Note: Updates to NIH’s Other Support requirement NOT-OD-25-133 may require investigators to complete the FCOI & Other Support training prior to the listed expiration date. For additional information review Current and Pending, or Other Support guidance.
Below the table is a link to the parent eGC1 application’s PI, Personnel, & Organizations page where you can update the list of investigators. If you make changes, the award will automatically update.
The following image shows an example of an investigator who is not up-to-date for neither SFI disclosure nor FCOI training.
On the left side of the page is the Navigation Menu, divided into two parts.
From the top part, you can access the Form Sections. The section being displayed will be highlighted. Select any section name to navigate to that section.
Select each of the following for more information:
To approve an Award Setup Request, log in to SAGE and click on the Awards tab.
Select the award to review from the list or use the Advanced Search link to find a specific award.
On the left navigation menu, select Approvals.
The approval flow reads from top to bottom. Some approver nodes may grouped and, within the group, can be approved in any order.
The first node lists the Award Preparer(s), then any added Ad Hoc Reviewers, followed by nodes for OSP and GCA.
The following image shows the approval flow, with an ad hoc reviewer, for an Award Setup Request before any approvals have occurred:
As the Award Preparer, when you select Submit & Route in the Review & Submit section, your node will turn green and indicate the submission, as shown in the processed approval flow image at the end of this article. Note: Once you have routed the award, the OSP node will be ready for review, and you will no longer have the option to add an ad hoc reviewer.
Add/Remove an Ad Hoc Reviewer
If you can edit the Award Setup Request, you can add an Ad Hoc Reviewer (that is, a reviewer for a particular purpose only) to the approval flow. These manually-added reviewers could be a person that needs to review and approve the Award Setup Request in addition to the Award Preparer.
You can add a person by selecting the plus sign (+) that appears on the approval flow. Once the award is ready for review by GCA, the plus sign (+) before GCA will no longer display.
When you select the plus sign (+), an Add Reviewer dialog window displays. Enter a comment for this reviewer, which is required. Then search by name or NetID for the person you want to add. The Add Reviewer button will then be enabled for you to select. The approval flow will update to show the added node, and the reviewer will be notified when their node is ready for review, like the other approvers.
The following image shows the Add Reviewer dialog window:
To delete the added reviewer, select the 3-dot menu icon in the node and select “Remove reviewer.” A confirmation dialog window displays.
The following image shows the Remove Reviewer dialog window:
Processed Award Setup Request Flow Example
The following image shows an example of the approval flow for an Award Setup Request in Processed status:
When you receive a Notice of Award (NoA) for a new award or a competing renewal, you will need to create an Award Setup Request (ASR) in SAGE to initiate the actions needed to setup your award in Workday Finance. If you are uncertain whether to create an Award Setup Request or a Modification Request, refer to the How do I know if I should create an Award Setup Request or a Modification Request? FAQ.
Before Getting Started
In order to create an Award Setup Request, you will need to be listed on the Contacts and Access page of the proposal eGC1. If you are not already listed, you will need to ask one of the owners to add you to the eGC1 as an owner or with read/write access. You can view the owners on the eGC1 by going to the eGC1 Forms section in SAGE, clicking on Advanced Search, entering the eGC1 and clicking Search. In the results row, click on the Contacts link at the far right, to view the Owners that can grant you access to the eGC1.
Note: Read-Only access will not provide access to edit or create award items.
As an alternative, an existing eGC1 contact can create the ASR, and add you as an award preparer to the ASR, for you to continue the process.
Create a Request
To create an ASR, start at the Awards tab and select the Create A Request button at the upper right.
Note: You can also start a new request from the Award Requests tasklist.
The following image shows the Awards tab in SAGE.
When you select the Create A Request button, a menu displays with the option to create an Award Setup Request.
The following image shows this menu:
Select Award Setup Request from the menu. Use the search to find the associated eGC1 application. You can search by eGC1 number, PI (Principal Investigator), or Short Title (short name), then select the desired eGC1.
Only eGC1s in Approved status and not already linked to an Award Setup Request will display. eGC1s for Non-Award Agreement or Pre-Applications will not display.
An Award Setup Request form will open, displaying the General Information page by default. SAGE auto-fills details from your eGC1 (Short Title, Full Title, Sponsor, Bill to Sponsor, and PI).
Navigating the ASR
The left navigation menu displays all of the required sections of the ASR at top, and the additional Approval flow, Access & Roles, and Comments & History sections at the bottom. You can use the left navigation to switch between forms, or within each form you will see a Next Section button in the lower right navigation as an alternative.
The following image shows the navigation menu, with the General Information section highlighted. If all of the required information is entered for a given section, you will see a grey checkmark next to the section name.
ASR Information Entry
The auto-filled information on the Award Setup Request can be updated, with the exception of the PI, since information may change between time of proposal and time of award. You can also update the award’s start and end dates, funding amounts, and other details, as needed. See detail on each individual section’s entry requirements in the section-by-section help documentation listed below:
A SAGE Budget is required for all Award Setup Requests (ASR), and is connected to the ASR on the Budget and Award Lines page. You can learn more about creating a SAGE award budget on the SAGE Budget Resources page. Note that Clinical Trial budgets reviewed by the UW CTO do not need to contain any amounts, only the necessary data needed for Workday award setup, as outlined in the Creating a Clinical Trials Budget for SAGE Awards job aid.
Connect Budget Breakdown from SAGE Budget
Your SAGE award budget identifies how you would like your awarded funds to be set up in Workday. A SAGE Budget is required as indicated by the red asterisk.
Create your SAGE Budget
Create a new award budget in SAGE Budget or copy and modify an existing SAGE Budget. The level of detail required for the award budget should be tailored to the sponsor’s requirements and campus unit needs. Award budgets are often less detailed than proposal budgets. It is usually simpler to create a new award budget from scratch.
Ensure the Sponsor Total on the General Information page matches the Budget Total on the Budget and Award Lines page of the ASR; otherwise, you will be unable to route your award.
Note: Since the “Primary Worksheet’s” name integrates into Workday as the Grant Name, it is best to title the “Primary Worksheet” as you want it represented in Workday.
Connect your SAGE Budget
Once you have created your SAGE award budget—with amounts and periods that match your notice of award—connect your budget to the Award Setup Request. In the Search for a budget box you can type a budget title, budget number or PI last name to display all eligible budgets matching your criteria.
Note: Eligible budgets include SAGE Budgets that are not currently connected to an eGC1 or another ASR.
The following image shows the search box:
Next, select your budget from the results list:
After your budget is connected, the following information will display:
Budget name and BudgetID.
Open Budget button.
This opens the connected SAGE Budget in a new browser tab.
A list of the Period(s) connected with start date and end date.
SAGE will automatically select Period 1.
Select any additional periods authorized by your sponsor.
Note: Any changes made to your SAGE Budget will sync to the Award Setup Request form, until the Award Setup Request is submitted. Changes can also be made to the budget when the ASR is in Returned status.
SNAP Award Period Setup: To streamline the SNAP award process and eliminate the need for temporary budget extensions, SNAP awards will be set up for the full anticipated duration of the award. Therefore, select all budget periods at time of ASR. However, also note that only period 1 should contain amounts. Future periods should contain $0, until the supplemental modification comes through for the next period. Review NIH SNAP: A Detailed Guide for Completing the Award Setup Request in SAGE for more details.
Note: You will be required to ensure the connected budget start and end dates align with the General Information page before submitting. When the dates do not match, you will see the following validation message at the top of the Budget & Award Lines section.
Change the Connected Budget
You can change the connected SAGE Budget if the status is:
Composing
Returned, but only if OSP has not approved
Withdrawn (available only when routing to an ad hoc approver)
A Change Budget link will display to the right of the Open Budget link, as shown in the following image:
Selecting this link will open the Change Budget? dialog window. You can search for the desired budget by budget title, BudgetID number, or PI.
The following image shows the dialog window:
Select your budget from the results list and select the Change Budget button. The page will update to reflect the updated information.
View the Award Budget By Period
The Award Budget By Period portion of the Budget & Award Lines form section includes a tab for each period selected, with its description, and an “All Periods” tab on the left if more than one period was selected.
To the right of the section are three buttons:
Expand Budget: opens the Award Line Details sections for the entire budget.
Collapse Budget: closes the Award Line Details sections for the entire budget.
Customize Details View: allows you to customize your view of budget data by toggling Object Class Details and Award Line Details on or off. Whichever setting is applied in the Budget and Award Lines section is also displayed in the Review & Submit section.
The following image shows these buttons with the Customize Details View expanded:
As you scroll down to view the details of your budget, the Expand Budget and Collapse Budget buttons will continue to be visible.
The following image shows the collapsed view of a budget with a single award line.
Each SAGE Budget worksheet will show as a row on the ASR Budget page. The first row is the Primary Worksheet.
The first column, Worksheet / Award Line, displays the following information:
Worksheet Title
F&A Rate
Base Type
Location
Sponsored Program Activity Type
Selecting the blue caret (>) to the left of the worksheet title displays the Object Class with Ledger details and the Award Line Details section for that individual award line. See detail below.
The remaining columns display the costs for that category:
Total Direct Costs
Costs Subject to F&A
Total F&A
Fees
Total Costs
For a single Period, there is a Period Total row. For the All Periods view, there are Budget Total, Sponsor Awarded Total, and Difference rows.
Important: The Difference row compares the amounts between the Budget Total Costs and the Sponsor Awarded Total on the General Information page. Any difference is expected to be resolved prior to submission or you can expect a return. Review the Guidelines for a Budget Difference Between the SAGE Award Budget and the Sponsor Award job aid for tips on reconciling the difference.
Object Class and Spend Category Details
This section displays when the Expand Budget button is selected. It shows a breakdown of the ASR’s linked budget amounts by the categories that will integrate to the Workday plan. The amounts are aggregated by Ledger, Object Class, and Spend Category for each award line and period.
The following image shows an example of this section:
Image: Object Class and Spend Category Details
Award Line Details
The Award Line Details section represents information that will integrate to Workday from SAGE Budget and the ASR. Some details like Terms and Conditions are entered by OSP and GCA, and will only be visible to campus once those units have taken their actions. This is a good opportunity to review the details that will comprise the award lines and grant details in Workday, prior to integration.
General Information/Terms & Conditions
Carryover
CFDA Number
Cost Center
Disposition of Balance
Letter of Credit Document ID
Line Type
Grant Hierarchy
Revenue Category
Special Conditions
Spend Restrictions
Sponsored Program Activity Type
Note: not required if the sponsor is the Royalty Research Fund (RRF)
The Review & Submit page is visible when your request is in composing, returned, or withdrawn status. Reviewing this information before submitting allows you to confirm if your request is complete.
Displays a read-only summary of the information entered for each section.
Allows you to Submit & Route your completed award when in “Composing” status.
Allows you to Resubmit & Route your award when in “Withdrawn” or “Returned” statuses.
The following image shows this page with the General Information section expanded:
Review and Submit Alerts
The Review and Submit page will display alerts at the top of the page to indicate any section where required data is still missing and which field(s) to complete.
The following image shows an example of the alert message for incomplete sections:
Budget & Award Line Alerts
Missing Required Information
To capture missing information related to the connected SAGE award budget, you will see alerts on both the Review & Submit page, as well as the Budget & Award Lines page of the ASR. The Review & Submit page will display a more generic message “You are missing one or more fields in your budget worksheet(s).”
When you go to the Budget & Award Lines page, you will see an alert to “Expand your worksheets to see missing required information you will need to complete before you can submit this request.”
You will also see the yellow alert on the specific worksheet that contains the missing information. When you expand the worksheet, you will see the specific detail in need of correction. Missing details that may need to be provided within the expanded worksheet section include: missing PIs, Cost Centers, Security Grant Hierarchies, and F&A details.
Mismatched Totals
If the Sponsor Total on the General Information page does not match the Budget Total on the Budget & Award Lines page of the ASR, you will be unable to route your award.
Alerts will display on both the Budget & Award Lines page and the Review & Submit page.
Subaward Cost Alert
Award budgets require each subaward to have its own separate worksheet in SAGE Budget. If instead you entered the subaward amount on a primary or internal worksheet as a 03-62 expense, the alert in the ASR will indicate “Your budget contains at least one subaward cost. Award budgets require subawards set up as a Subaward Worksheet. Remove 03-62 Outside Services—Subcontract (Proposal Budget Only) costs from your worksheet(s) and create new Subaward Worksheet(s).”
The following image shows an example of the alert:
Return Reason Alerts
If an ad hoc reviewer, OSP, or GCA returns the ASR to you, you will see who returned the item, along with the Return Reason, displayed on the Review & Submit page as an alert. You will also see this same information in the Comments & History section.
Submit & Route your ASR
The Submit & Route button at the bottom of the Review & Submit page is enabled once you have entered all required data.
The following image shows the Submit & Route button:
Selecting Submit & Route will start the routing and approval process for an Award Setup Request in “Composing” status and change the request’s status to “Routing.” The system will re-validate all required fields.
If you are working with a “Returned” or “Withdrawn” request, the button will say “Resubmit & Route” instead.
When you select the Resubmit & Route button for an award in “Returned” status, a dialog will display. Once you have entered your comments, the Resubmit & Route button will become active. The dialog, with a comment and active button, is shown in the following image.
Upon submit/resubmit, the left navigation menu will now display the Request Summary, rather than the individual award sections.
Request Summary
The Request Summary page displays for Award Setup Requests in the following statuses:
Routing
OSP Setup
OSP Assigned
GCA Assigned
Denied
GCA Workday Setup
The menu on the left will include a link for the Request Summary instead of the individual sections. The page displays the details for each of the award sections as view-only for review.
The following image shows the sections available in the left-navigation menu of the Request Summary page along with some request details:
Withdrawing an Award
If you have chosen to add an ad hoc department reviewer to the approvals, while your award is in “Routing” status, you can withdraw it to make updates if you have edit access and are not also an approver. A Withdraw Request button will display at the bottom of the Request Summary page, as shown in the following image:
Selecting this button will move your award to “Withdrawn” status and make it editable. It will also add an entry to the Comments & Historysection.
In the Approvalssection, the approval flow will reflect the change in status. A node will indicate who withdrew the request, along with the date. The final node will display “Withdrawn,” and any unapproved nodes will be marked as canceled.
Withdraw capability is not allowed while the request is in “OSP Assigned” or “GCA Assigned” status, since the units may be actively working on the request.
You will want to have your Notice of Award (NoA) readily available when you are completing this section. The dates and amounts entered here must match those on the NoA, or you will risk the request being returned by OSP.
Short Title (required): This field is auto-populated from the application eGC1, it is an editable field.
Full Title (required): This field is auto-populated from the application eGC1, it is an editable field.
Period 1 Start Date (required): Must match the Notice of Award.
Authorized Period End Date (required): Must match the Notice of Award.
Sponsor Total for Spending Period: This must match the total amount listed on the Notice of Award and on the accompanying SAGE Award Budget.
Estimated Award End Date: found on the Notice of Award.
Sponsored Program Activity Type (SPA) (required): Select appropriate SPA type from the drop-down menu. Available selections align with GIM 13 Activity Types. Note that the SPA selection is based on the originating sponsor type for federal vs. non-federal distinctions.
Clinical Trial Phase (drop-down menu)
Values: I, II, III, IV, Other, None: Found on the Notice of Award. Review defining clinical research for more information on clinical trial phases.
Sponsor Award Issue Date: Found on the Notice of Award.
Sponsor Award Number: Found on the Notice of Award.
Non-Monetary Award (toggle)
Select the toggle when the sponsor has issued a non-monetary award or an award with a non-monetary component, such as a dollar-valued in-kind contribution or an equipment non-monetary award.
When toggle is selected the Non-Monetary Award Amount field will display. Complete this field with the value of the in-kind or equipment contribution.
Sponsor Details
Sponsor (required): This field is auto-populated from application eGC1, it is an editable field. Check your Notice of Award to determine if the Sponsor for the award is different than the one at the time of proposal. Sponsor accuracy is very important to Workday setup.
If you are attempting to change the sponsor on the ASR and do not get results from your search, that indicates that the sponsor may need to be setup in UW’s funding entity core data management (FECDM) system. Click the link on screen to Request Sponsor Setup in FECDM (Funding Entity Core Data Management).”
Sponsor Type: this is not an editable field.
Bill to Sponsor: This is an editable field.
Funding originates from a different entity than the sponsor listed above (flow-through). Select the toggle to display the following fields:
Originating (Prime) Sponsor (required): Auto-populated from eGC1.
Originating (Prime) Sponsor Type: This is not an editable field.
Originating (Prime) Sponsor Award Number: This is not a required field, it is an editable field.
The sponsor has a deadline for accepting the award.
Use this only when the sponsor has specified a deadline for receiving the signed award to provide funding. Upload the required documentation of the deadline from the sponsor in the Supporting Attachments section.
Select the toggle to display the following fields:
Deadline for Accepting Award Date (required)
Instructions for where data source can be found in the Notice of Award.
PI & Department
Cost Center (required): search by department/unit name, Cost Center name or number.
Request is on hold; indicator’s hover text reads “On hold, review comments.” For more information on holds, see the 
