IBS Calculation Updates in SAGE Budget
Due to the July 1, 2025 Institutional Base Salary (IBS) definition changes announced at MRAM, SAGE Budget has been updated. SAGE Budget will no longer default to include the administrative and endowed supplements in the base salary calculation for personnel entries.
Users can still view the supplements in Monthly Base Salary Details, identified as Allowance in the Compensation Plan column. In cases where the sponsor will allow supplements in proposals, users can manually select the supplements for inclusion.
For budgets with pre-existing personnel entries, the data will not be changed. However, users can choose to refresh the personnel base salary for each individual by selecting the refresh icon in the right side panel for personnel entries.
Review more guidance on effort reporting in GIM 35 and Post Award Fiscal Compliance Guidance on Effort Compliance Topics.
If you have any questions or encounter issues, please reach out to sagehelp@uw.edu.
Goal: Add Clarity and Reduce Returns for Campus
New Award Setup Request Validations
In order to reduce returns of Award Setup Requests (ASRs), new validations have been implemented for ASRs:
- Start and End Dates: When connecting a budget to an ASR, the Period 1 Start Date and Authorized Period End Date in the General Information section must match the sponsor’s authorized period(s) in the Budget & Award Lines section. If the dates do not match, users will see a warning message and be unable to submit the ASR for routing.
- Sponsored Program Activity (SPA) Type: When connecting a budget to an ASR, the SPA type in the ASR’s General Information section must match the connected budget’s Primary Worksheet’s SPA type. If they do not match, users will see a warning message and be unable to submit the ASR for routing.Note: If non-primary worksheets show a different SPA type from the ASR’s General Information section, users will see a warning but submission will still be allowed.
Award Setup Request Start & End Date Label Changes
To provide added clarity for campus, the following label changes have been made on the Award Setup Request:
- Current Period Start Date has been changed to Period 1 Start Date.
- Current Period End Date has been changed to Authorized Period End Date.
Goal: Address High-Priority Maintenance Needs
eGC1 Compliance Question Updates
In preparation for the upcoming United States Government Policy for Oversight of Dual Use Research of Concern (DURC) and Pathogens with Enhanced Pandemic Potential (PEPP), updated questions and guidance have been added to the eGC1 Non-Fiscal Compliance section. Review the Updates to the eGC1 Non-Fiscal Compliance Section job aid.
All eGC1s in “Composing, “Withdrawn,” or “Returned” statuses at the time of the 5/15/2025 SAGE release will be required to re-answer the EH&S non-fiscal compliance questions. Any eGC1s in other statuses will not require updated answers.
The Environmental Health and Safety (EH&S) subsection now includes the following questions:
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- Biohazards: When selected, the following new guidance is provided:
- The Select Agents and Toxins label has been updated to Risk Group 3 or 4 Microorganisms or Select Agents and Toxins. When selected, the following new guidance is provided:
- The Diving label has been updated to SCUBA Diving.
- Chemical thresholds: When selected, the following new guidance is provided:
- Select if your research will require the use of highly toxic, highly unstable, highly water reactive, pyrophoric, flammable gas, explosive or materials of similar hazard in quantities in excess of this table. EH&S will contact you for planning assistance as fire department requirements may not allow these quantities in your space or may require building modifications.
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- Radioactive materials: No changes.
SAGE-to-Workday Integration
Change in Grant Resource Worktag Mapping (Released 5/06/25): The grant resource worktag applied to awards with foreign sponsors (excluding subawards where the prime sponsor is federal) has been updated per GCA’s request via integration between SAGE and Workday. The resource worktags used for foreign sponsored awards are now either RS100078 Non-Governmental or RS100206 Non-Governmental Grant-in-Aid Resource.
Change in Object Code Mapping (Released 4/14/25): The SAGE to Workday integration for Award Setup Requests has been updated to map the SAGE Budget 08-05 sub-object code to the new Workday ledger account 40070: Fee-Based Tuition and Fees Charged to Grant.
Miscellaneous Maintenance
- Fix: An issue was fixed where the ad hoc approver “Approve Request” button was not always displaying on Modification Requests.
- Fix: OSP auto-assignments for Non-Award Agreements (NAAs) were corrected for federal sponsor types.
- The eGC1 Certify and Route page was updated to correct “Disbarment Statement” to “Debarment Statement.”
- Where duplicate awards exist in Workday, SAGE Awards was updated to align with active Workday awards.
Updated SAGE Documentation
As part of this release, the following SAGE documentation pages were updated:
If you are new to using SAGE or are looking for a refresher on best practices, join our live Zoom classes:
Back to SAGE landing page.
On March 5, 2025, SAGE released new functions for subaward requests. Now, subaward requests must be associated with a Workday Finance Grant/Award Line and an ASR or MOD (unless the award was set up before July 2023). Using this information, OSP will be able to process subawards more quickly.
For tips and guidance on navigating these new selections, review SAGE Subawards Highlights and Updates.
