Skip to content

Designed Docs & Stationery

Beyond basic business templates

Consistency is key when representing the UW brand, which is why we use templates for University communications. Templates reinforce our visual identity and spare you the hard work of formatting.

Peruse our template options for your next project: business stationery, styled Word documents, fact sheets and email signatures. All templates are ready to use without changes. Reflect your own flair by choosing a hue from the UW brand color palette to customize the block W in your department’s signature logo.

Questions? Contact uwbrand@uw.edu.

Business stationery templates

Follow the instructions in the document. Customize logos and your address in the header/footer section. Elements styled in the header/footer may appear as black on screen. This is a viewing function only, and will be in full color when file is saved as a PDF or printed. To remove elements from the header/footer, simply select graphics, copy and paste into main document.

To use these templates you will need to download our brand fonts.

Letterhead style A

Letterhead Brand W A

Download

Letterhead style A

Letterhead style B

Letterhead Brand Dept B

Download

Letterhead style B

Letterhead style C

Letterhead Matrix Dept C

Download

Letterhead style C
Note: This template also requires the font Matrix. This font may ONLY be used for logo creation in this document, not for body copy.

Styled documents

These are templates created in PowerPoint to allow for  more design styling than a standard letterhead. These are not replacements for UW business papers but can be used for various communication purposes. The templates are available in two design styles that accommodate a range of content.

Download and install the University fonts prior to using the files below.

If you are sharing this document for editing, you may need to replace the brand fonts with MS Office compatible fonts. Arial Black is a good substitution for Encode Sans, Calibri Light may be substituted for Uni Sans and Calibri Regular may be substituted for Open Sans.

Document template A

Cover page with purple background, UW logo, and placeholder title content
Uwtemplatescreenshot Styleddoc1 Pg2
Uwtemplatescreenshot Styleddoc1 Pg3
Uwtemplatescreenshot Styleddoc1 Pg4

Download

Document template A

Document template B

Uwtemplatescreenshot Styleddoc1 Pg1 Copy
Uwtemplatescreenshot Styleddoc1 Pg2 1
Uwtemplatescreenshot Styleddoc1 Pg3 1

Download

Document template B

Fact sheets

Download and install the University fonts prior to using the PowerPoint files below.

If you are sharing this document for editing, you may need to replace the brand fonts with MS Office-compatible fonts. Arial Black is a good substitution for Encode Sans, Calibri Light may be substituted for Uni Sans and Calibri Regular may be substituted for Open Sans.

Fact sheet style A

Uwtemplatescreenshot Factsheet1 Pg1
Uwtemplatescreenshot Factsheet1 Pg2

Download

Factsheet style A

Fact sheet style B

Uwtemplatescreenshot Factsheet2 Pg1
Uwtemplatescreenshot Factsheet2 Pg2

Download

Factsheet style B

Fact sheet style C

Uwtemplatescreenshot Factsheetc Pg1
Uwtemplatescreenshot Factsheetc Pg2

Download

Factsheet style C

Email signatures

Copy and paste this template (from name through logo) into the signature tool in your email program, then replace the generic information with your own. It is not necessary to include all contact information or to list the information in the exact order in the examples below. The recommended font is Open Sans which can be downloaded from the fonts page. If this font is not currently on your operating system you may use Calibri, Arial or Verdana. You may use the / symbol to separate content as needed. You may replace the UW logo with your department or program logo.

Signature format example:

YOUR NAME (Pronoun/pronouns) (all caps, bold, font size 12pt)
Your title (font size 11pt)
Your department (font size 11pt)

Your building  Box 000000 (font size 11pt)
0000 Your Building Street, Building Floor/Suite  City, WA 00000-0000 (font size 11pt)
000.000.0000  /  m 000.000.0000  /  f 000.000.0000 (font size 11pt)
email@uw.edu  /  uw.edu/brand (font size 11pt)

logo

Signature logo source URL: W signature for email

Text only emails

If it’s necessary to default to text formatting for your email client rather than HTML, use Calibri, Arial or any default MS Office fonts for your email signature. The font for the body portion of your email should be the same as the chosen font for your signature. It’s not possible to use the left aligned University of Washington signature graphic at the end of your email signature with text formatting, so please use uppercase letters in spelling out UNIVERSITY OF WASHINGTON at the end of your signature. Keep the size of the font in your signature the same as what it is in the body of the email for Your Name and UNIVERSITY OF WASHINGTON and reduce the font by 1 size for the middle section of your signature. Using bold font for Your Name and UNIVERSITY OF WASHINGTON is optional.

Text format signature example:

ALANYA CANNON (She/her)
Director / Brand Management
University Marketing & Communications

UW Tower Box 123456
1234 Brooklyn Ave NE, S-5 Seattle, WA 98195-1234
206.123.1234 / m 206.123.1234 / f 206.123.1234
abcdefg@uw.edu / uw.edu/brand

UNIVERSITY OF WASHINGTON