Populated from the Funding Action associated with the initial (New) subaward request. The Start Date for any modification requests will populated from that of the subaward. The End Date will adjust based on any modification requests that reach Active or Expired status.
Total Subaward Amount
Calculated field which includes any supplemental funding or de-obligation in modification requests that have reached Active or Expired status
Automatic carry forward authorization by PI?
Yes, No, or Not Applicable, as indicated when the subaward was created
SAGE is available 24/7 with the following exceptions:
When the SAGE team releases planned updates to improve SAGE. You can sign up for System Notifications on the Manage Your Subscriptions page. A pink banner at the top of all SAGE pages will also announce the date and time of an upcoming release.
When central systems have unplanned downtime.
The ORIS Help Desk provides support for SAGE between 8:00 am to 5:00 pm, Monday through Friday when the UW is open.
This component of SAGE (System to Administer Grants Electronically) enables you to create accurate, detailed budgets for your grant and contract proposals. An easy-to-use wizard expedites budget set-up. The comprehensive budget worksheet minimizes errors and improves data quality.
You can connect a SAGE Budget to a standard or Grant Runner application which will automatically fill in the eGC1 Budget page and reflect any changes to the budget. See the article Connected SAGE Budgets and eGC1s for more details.
SAGE – the System to Administer Grants Electronically – is the web-based system used by faculty, researchers, administrators and staff to:
Submit funding applications for consideration
Route them electronically for approval
Request advance budget numbers
The core SAGE system allows you to carry out several tasks, including budget development, creating an eGC1, using Grant Runner to complete SF424 R&R forms for NIH opportunities, reviewing and approving applications, and submitting a request for a budget advance.
SAGE Budget helps you create an accurate budget for your grant proposal. It auto-populates data from the payroll and financial systems, helps you select proper rates, and calculate totals automatically.
eGC1s are the electronic Grants and Contracts forms you use to route your grant proposal through the University’s internal compliance process.
A Grant Runner application combines the eGC1 and sponsor forms for some NIH funding opportunities requiring SF424 R&R forms, including Modular, Detailed and Subaward Budgets. With the click of a button, OSP can electronically submit your application via Grants.gov to the sponsor.
When you select Create New Budget on the My Budgets page, you will see the first of four budget creation wizard pages. Each step will capture basic information about your budget. Once you complete the setup, the budget will display the Worksheet page where you can start entering detailed line item information.
You must complete the required fields for a given step before you move to the next step, go back to a previous step, or go back to your My Budgets list.
If you complete some, but not all, of the setup steps, your budget will have a status of Created. The next time you open the budget, you will see Step 1 of the setup, with all your previously entered data saved. This allows you to easily update any saved data, and complete the remaining setup steps.
Once you complete the setup for your budget, its status will change to In Progress.
Values entered during the setup can also be changed later. From the Worksheet page, there are tabs that correspond to each of the setup steps.
You can add sub budgets to any budget you create. Each type of sub budget serves a particular purpose.
Internal UW Budget
Since it inherits all of the parent budget’s UW business rules, benefit rates, and F&A settings, it can be used to break out budgets for separate UW departments, for example.
The data in this sub budget rolls up to a single line on the parent budget under the (06) Equipment category.
The data in this sub budget rolls up to a single line on the parent budget under the (03) Other Contractual Service category.
A subcontract sub budget can also support custom external F&A rates and external benefit rates. You use the F & A tab to set up the rate for just the subcontract. As you add each person to the sub budget, you can enter the appropriate benefit rate in for each period in the Update Periods modal.
The Sub Budgets tab lists all sub budgets associated with the parent budget and allows you to add or import a sub budget.
If there are existing sub budgets, the following information displays:
The unique number assigned to the sub budget. Click it to display the budget’s worksheet.
Internal UW Budget, Fabrication Budget, or Subcontract Budget
The name of the sub budget.
Describes the source of this sub budget – either created directly or imported (copied).
A Delete link displays to the far right of each sub budget listed. Click the link to remove the sub budget from the parent budget.
Below the list are two links.
Add Sub Budget: Click this to create a new sub budget.
Import Existing Budget: Click this to search for and select an existing budget to be related to this parent budget. The imported budget will be added as an Internal UW type sub budget.
Another way to access a sub budget is through the list at the bottom of the parent worksheet.
You can add line items and view period totals for each budget line from the Budget Worksheet. The name of the budget and its reference number display above the worksheet navigation tabs.
Worksheet Navigation Tabs
Displays the Budget Worksheet page
Displays the Sub Budgets page
Displays the page with the Budget Properties, Global Attributes and Advanced Settings sections (step 1 of the budget creation wizard)
Displays the page with the Periods sections (step 2 of the creation wizard)
Displays the page with the Funding Details and F&A Rates and Base sections (step 3 of the creation wizard)
Displays the page with the Contacts and Access sections (step 4 of the creation wizard)
Targets & Limits
Displays the page with the Targets & Limits Settings; this tab only appears if you chose this option on the Properties page. It would be step 5 of the creation wizard.
Displays the page with the Budget History; if you linked an eGC1 to the budget, information about it would also appear here.
Worksheet Icons on the Action Bar
At the upper right area of the worksheet is a set of icons. Placing your mouse pointer over an icon will display its function. For full details on each of these icons, see the Worksheet Actions article.
Worksheet Details Overview
Click on any object code summary line to display any existing sub-object line items and to add new items. Click the Add item button to open the setup and item-entry screen(s). There will be one item-entry screen per budget period. The last period entry screen has a Return to Worksheet button which closes the entry screen and returns you to the worksheet view.
The column entry for one period, for a specific sub-object code line item, shows the total calculated in the item-entry screen(s). The column entry for one period, for an object code summary line, shows the total of all its sub-object code line items for that period. An entry in the “Summary ($)” column (at the far right), for an object code summary line, shows the total of all the periods for that line. At the bottom of the worksheet are column totals for several categories of costs.
In the Salary and Wages section, adding personnel will automatically create corresponding entries in the Retirement and Benefits section. Student Aid line items are automatically added when you add an individual to the Salaries and Wages section with a UW sub-object code of: 01-33, 01-34, 01-43, 01-44, 01-51 to 01-54, or 01-91 to 01-94. See Salary and Wages Introduction for more information on how to select individuals.
Worksheet Table Columns
This lists the budget lines, which are categorized into 11 summary sections, derived from actual UW Object Codes. Click on a summary line to display its sub-object codes and “Add item” button(s), or hide them. The current object codes included are: [add links to list below]
(01) Salaries and Wages
(02) Service Contracts
(03) Other Contractual Services
(05) Supplies and Materials
(07) Retirement and Benefits
(08) Student Aid
(10) Capital Projects
Note: SAGE Budget does not include all UW Object Codes.
This line displays only when you have the Targets and Limits feature enabled. It displays the target amount you have established for each period of your budget. This amount is not included in your budget totals.
This line displays only when you have the Targets & Limits feature enabled. The Target Difference is the difference between the target amount you have established for each period of your budget and your budget total. When your budget exceeds the target amount, the target difference displays in red text. When your budget is less than your target amount, the target difference displays in black text.
The Target Difference is not included in your budget totals.
Summary and period columns
The summary column values are the sum of all line items (sub-object codes) set up within the summary line’s section.
Each budget column represents one period. The periods are defined in step 2 of the setup.
Buttons and Icons
Add item line button opens the item setup and period data-entry windows. The button name reflects the line item being added.
Delete Line icon deletes the line item, with a confirmation question.
Before you can request an Advance Budget Number, you must have the following information available:
Proof of commitment on the part of the Sponsor. For example, a subaward commitment letter or a federal or state sponsor’s fundable score.
An agreed amount of money to request as advance funding.
A time period for the Advance Budget Number. You can request an Advance Budget for no more than 6 months.
A designated contact person and box number for questions and communications from GCA.
The number of the associated eGC1.
The signature of the Chair or Dean of your department, guaranteeing all advance funding.
The PI or Department Administrator is responsible for monitoring advance budget expenditures. They must notify GCA within 10 working days prior to the end date of the advance budget if the award is still pending. In this situation, you have the option to request:
A Supplement to increase the amount of funding available on the existing Advance Budget.
An Extension to extend the availability of an existing Advance Budget Number for an additional three months. Note: An Advance Budget cannot exceed 12 months.
The process for requesting a renewal, supplement, or extension is similar to requesting a new Advance. In addition to the standard information, however, you will also need to know your Advance Budget Number.