Tag Archives: Route

Why can’t I complete my eGC1 and start it routing for approval?

All of the required fields in your eGC1 must be filled out before you can complete the eGC1 and submit it for routing. Click the Check for Errors link on the left navigation menu or the Certify & Route page to see any problems preventing your eGC1 from routing.

This same error list displays when you click the Complete button if your eGC1 is missing any required data.

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Completing an application will submit it for routing. The system will run a validation check, the same one for the Check for Errors link. You will either see the pop-up window with an error list or the message that your application is locked for editing and starting the routing process.

You must correct all errors before you can complete the eGC1.

Process Application section when editable

Is this application ready to be submitted to the sponsor?

Your response to this question lets OSP know if they can submit the attached sponsor documents. Answer No when routing the eGC1 with draft sponsor documents for internal UW approvals.

You must mark your eGC1 Yes for Ready to Submit by the deadline listed in GIM 19 Internal Deadlines for Proposals to External Entities.

For eGC1s which OSP will submit, if the answer is No, then OSP will not submit the application online. If the answer is Yes, then OSP will transmit these documents to the sponsor once they have completed their review process.

Each time you withdraw or a reviewer returns your eGC1, SAGE clears the answer to this question.  You will have to re-answer it when you re-complete the application. This is to help you to remember to move it from No to Yes at the appropriate time.

Check for Errors

Click this link to check that all required fields have values and all business rules in this eGC1 are correct. A list of errors displays in a separate window. As you correct errors on the eGC1, click Check for Errors again to see an updated Error List in the window. Once you have addressed all of the errors, you can Complete the eGC1. See the Errors and Warning Summary article for more details.

View Entire Draft eGC1 (PDF)

Click this link to preview or print the entire eGC1. The printout will be labeled “DRAFT.”

Print Draft Routing Sheet

After you have entered the PI and the Organization Code to Receive Funding, you may click this button to preview or print the draft Routing Sheet. The printout will be labeled “DRAFT” so you must not use it for routing purposes.

If you have any paper documents to submit to campus reviewers, attach a copy of the final Routing Sheet to a copy of the application and provide it to each of the units that will review.

The content of the Routing Sheet will depend on the selections on the eGC1: department and dean for the PI, personnel, organization code receiving funding, and some compliance questions.

The Routing Sheet has two purposes:

  1. Provide a link between the paper documents and the online record.
  2. Provide a list of the units needing to approve this application. Use the checkboxes to denote which copy is for which unit (replacing the need to handwrite the name of the unit on each copy for delivery).

View Draft Approval Graph

After you have entered the PI and the Organization Code to Receive Funding, you may click this button to view the Approval Flow. The flow content depends on the data in the eGC1 – department and dean for the PI, additional research personnel, the organization code receiving funding, and some compliance questions – as well as the rules for each organization involved with this project. If you modify the eGC1 data, the Approval Graph may change.

Complete

Click the Complete button to lock the eGC1 for routing. Only users with read/write permission on this application may complete it.

SAGE will check required fields and business rules in the entire eGC1.  If there are any errors, a list displays in a separate window. After you correct the errors, return to this page and click Complete.

After you successfully complete the application, it becomes “locked for editing” and you cannot make any changes. You can then print the final version of the Routing Sheet and use it to routing any paper documents. The “draft” links will change to “final” links.

If you need to edit a completed eGC1, you must withdraw it or request it be returned. The Withdraw button will display at the top of the Certify & Route page after you complete the eGC1.

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In this section, indicate if OSP needs to handle any paper documents, and who will submit the application to the sponsor.

application documents information section

Will paper documents be submitted to OSP in support of this application?

Answer Yes if you will be sending any paper documents (sponsor or internal for UW) to OSP for this application.

Requirements for providing sponsor documents to OSP and campus units may be different. Please be sure to check with the campus units involved.

Will sponsor documents be submitted electronically to the sponsor?

Please identify how your application will reach the sponsor. Follow your sponsor’s instructions for how you should submit your application.

Response Description
Yes, by OSP via Grants.gov Select this for applications using the federal Grants.gov portal.

If you have created a Grant Runner eGC1, the system will automatically select this, and you cannot change it. For more information about submitting to Grants.gov, see OSP’s page: Grants.gov at UW.

Yes, by OSP via online sponsor system Select this when using a sponsor system that requires OSP to do the actual submission process. For example: NSF Fastlane, eRA Commons, HRSA Electronic Handbook, and RAMS ProposalCentral.
Yes, by the PI/research group Select this when the PI will complete the submission process electronically from the sponsor’s system. For example, sponsor web sites that require you to upload and send the application (without saving it).

Whenever possible, OSP prefers to submit electronic applications; please contact your OSP Administrator to coordinate this.

No Select this when you will not be submitting the sponsor application electronically in any fashion. Usually this means that you will send the signed paper documents to the sponsor.


Royalty Research Fund (RRF) Applicants: If you are submitting a proposal to the (RRF), you should answer No to both questions. Please refer to the Instructions for Preparing an RRF Proposal for more details.

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The Certify & Route page includes the final compliance questions, a place to add information for the UW reviewers, and the ability to check for any remaining errors. You can finalize or complete your application for routing.  Once completed, you will see a Withdraw button. Use it to withdraw you application for editing. You would then re-complete it.

The sections on the page vary depending on the application’s status and whether the person editing it is the PI or not.

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This section appears at the top of the Certify & Route page after an application has been completed.

To unlock your application for editing, click the Withdraw button to change its status to Withdrawn and make it editable. Only eGC1 owners, users with assigned read/write access, or reviewers with the Global Editor role can withdraw an eGC1.

After you make your changes and re-complete the eGC1, it will continue routing where it stopped when you withdrew the application. Thus, people who already approved the eGC1 do not need to approve it again.

Depending on the significance of the changes made, you may want to use the Add Approver feature to add them to the flow a second time, so they can approve the changes. Check with your unit for guidance.

If you make changes to a compliance question, change the PI, or add new personnel, etc.,  the approval graph may change. Any approved nodes that remain on the changed flow, will still be in an approved state.

Note: If you have marked an eGC1 as Ready to Submit and it has In OSP status, you cannot withdraw it. Instead, contact OSP and request they return the eGC1.

Update Application section

July 2011 SAGE Release

New Features

  • New Grant Runner submission page shows all status information for Grant Runner Applications, including Grant Tracking Number, Sponsor Assigned Number, and History & Comments.
  • The “Application Documents Information” section now displays on the “Certify & Route” page.
  • The “Attachments & Routing Questions” page has been renamed “Attached Documents” and no longer includes routing questions.
  • The “Certify, Complete & Print” page has been renamed “Certify & Route”.
  • The “Ready to Submit” question has moved to the “Certify & Route” page of the SAGE eGC1.