Subaward Contacts


When a new subaward request is in Composing status, you will need to complete the required fields for the UW and Subrecipient Contacts before submitting the request. Once you have submitted the request, you can update the Contacts information on the Overview Page.

Adding UW Contacts

When you select the eGC1, the system auto-populates the UW PI from the application. While the request is in Composing status, you can change the PI information.

The Subaward Preparer auto-populates with the person who creates the New subaward request. You can change the preparer.

You will need to add the UW Financial Contact before you can submit your request. Use the look up button to search for and select the appropriate person. The system will auto-populate the Name, Email, and Phone fields.  Once you add the initial person, a Change link will display.

Subrecipient Contacts

You must add the name and email address for the Subrecipient PI (Principal Investigator) before you can submit your request. The phone number is optional.

Optionally, you may also add the name and email for a Subrecipient Contact. Include any other contact information in the Notes field.

Updating the Contacts

If you are a UW contact on the subaward, or have the Subaward Preparer ASTRA role, you may edit the non-PI contacts. Only OSP can make changes to the UW PI or Subrecipient PI.

Note: If the Subrecipient PI is blank, you’ll be able to add contact information regardless of status.

Select Edit Contacts to make the contact information editable.

subaward edit contacts button

The button will switch to Save Contacts so that you can save your changes. There is also a Cancel link if you decide not to make any changes.

subaward save contacts button and cancel link

To update the current Subaward Preparer or Financial Contact, select the “change” link to access the personnel chooser.

Enter any new information for the Subrecipient Contact or notes.

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