Create a Subaward Modification

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You can create a modification for an existing subaward with a status of Active, Expired, or Closed Out if it has no other modification in process.

In the Request in Process section of the Overview page, select Create Modification Request to display the modification request form.

request in process section of the overview page

Modification Details

Select Look Up eGC1 to choose the appropriate application from the list of related eGC1s for this subaward. Only Approved or Awarded eGC1s display in the list.

subaward modification request details section

The page will refresh and display the Look Up Funding Action button. Use it to choose a Funding Action (FA) from those associated with the selected eGC1. The Funding Action’s Start and End Dates, and Amount will display for reference.

Modification Type(s)

You must select at least one type of modification, and fill in the corresponding information. The Subaward Start and End Dates, Subaward Total Amount and the Request Start Date fields display for reference.

details page modification types section

Modification Type Request Description Data Required
Extension For a new Subaward End Date which extends the current project period; once you select Extension, Early Termination is no longer selectable Request End Date
Early Termination For a new Subaward End Date which shortens the project period; once you select Early Termination, Extension is no longer selectable Request End Date
Funding Change For a decrease (Deobligation) or increase (Supplement) to the subaward’s funding.

Enter a negative Funding Change Amount for a Deobligation.

Funding Change Type of De-obligation or Supplement and a Funding Change Amount
Scope Change For a change in the Scope of Work An attachment that includes background information and/or objectives and work to be performed
Other Modification For other changes Special Terms or Instructions for OSP

Note: SAGE will not allow you to submit a modification for both an Extension and an Early Termination.

Attachments

If your modification includes a Scope Change, you must upload an attachment. Include any other appropriate attachments. OSP requires specific documents for modifications. See the Setup page for Subawards for a description of the required documents.

Save or Submit

At the bottom of the page you can select either Save Draft and Close or Submit.

If you have not completed filling in all the required information, select Save Draft and Close to save and return to the Subaward Overview page. You can also save by selecting the SC number in the breadcrumb at the top of the page.

Selecting Submit will validate that you have completed all of the required fields. If not, the modification request page will re-display with validation messages for missing information.

Note: If your subaward is older and therefore missing contact information, when you select Submit, you will see a validation message. The Contacts section will display as part of the Modification page so that you can add the required data.

If required information is not missing, the submission will complete and the Subaward Overview page will display a confirmation of the submission.

Note: If your modification is in Withdrawn or Returned status, the button’s label is Resubmit.

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