University Marketing & Communications

Event resources

Welcome to the Event Resources page! We’ve organized this area according to the many tasks that go into planning an event at the University. If event planning is new to you, you may want to check out the Campus Resource Guide or the Planning Checklists.

If you have questions, feel free to contact Pamela Dore in Advancement Communications at pdore@uw.edu or 206-685-7951.

1. Finding a Venue

There are many resources at the University to help you find a venue for your event. Once you’ve reserved the venue, make sure to fill out a “Use of University Facilities” (UUF) form to get your event approved with the UW special programs office.
General Venue Information
Campus Event Venue Spreadsheet
UUF Form and Instructions
Event Venue Database – Coming soon! This database will utilize the Space Scout web app and have searchable criteria to make finding your venue easier

2. Inviting the Guests

Use these resources for inviting university VIPs, and printing, emailing and branding your invitations.
Inviting the Presidents, Provosts and Regents
Printing, Design & Mailing
Registration and Seating Systems
Logos and Branding

3. Planning the Event

These resources include no-bid vendors and other event-related companies used around campus.
Event Production, Décor and Floral
AV, Lighting and Sound
Rentals and Production
Banners, Displays and Signage
Entertainment
Photography, Gifts and Giveaways

4. Food and Beverage

All you need to know about serving food and drinks on campus. Take special note of the new instructions for serving alcohol.
Alcohol and Beverage Service
Catering and Food Service

5. University Services for Your Event

There are many departments at the university that can help with your event. Please check out the great resources provided here.
Facility & Grounds, Garbage & Recycling, Custodial
Police, Fire, and EMT
Parking, Maps and Directions
Transportation and Lodging

6. Other Resources and Services

These additional resources may also be useful for your event.
Conference Management and Ceremonies
Special Services-ADA and Sign Language
Trademarks and Licensing