• As a duly elected officer of the Associated Students of the University of Washington (ASUW) or Graduate and Professional Student Senate (GPSS); or
  
  
• As an officer or authorized representative of a registered student organization (on file with the Student Activities Office); or
  
  
• As a faculty or staff member representing an organization; or
  
  
• As a participant in University-sponsored campus events (e.g., conferences, seminars) if representing such events; or
  
  
• As an individual authorized to use University facilities.

• A University Alcohol Service Request must be submitted as provided in Section 6.
  
  
• Alcohol may not be sold by the individual drink for cash, scrip, tickets, at auction or any other means. "Event deals" are allowed that include the cost of admission charge and alcohol. Tickets exchangeable for drinks may be issued as part of the package price (see Section 4, if alcohol sales are planned).
  
  
• The banquet permit must be posted in a conspicuous place on the premises for the duration of the event.
  
  
• Attendance must be limited to members of the host organization or specifically invited guests. No admission may be granted to the general public. Ticket sales, advertising, or notices directed to the general public are prohibited. If the event is opened to the public, the banquet permit will be rescinded.
  
  
• The service and consumption of alcoholic beverages will be confined to the specific room, area, and times identified on the banquet permit.
  
  
• Alcohol may not be served to or possessed or consumed by anyone who appears intoxicated or who is under 21 years of age.
  
  
• Alcohol must be purchased by the host organization.

• A University Alcohol Service Request must be submitted as provided in Section 6.
  
  
• The special occasion license must be in the hands of the applicant before alcohol can be purchased for resale or sold.
  
  
• Alcohol may be sold by the individual drink for cash, scrip, tickets, or any other means.
  
  
• Donations of alcohol and/or the sale of alcohol at a special discount price to the host organization are acceptable.
  
  
• All alcohol, including donated or specifically discounted alcohol, must be sold at cost.
  
  
• All proceeds from the sale of alcohol must go directly back into the nonprofit organization.
  
  
• Advertisement or sale of alcoholic beverages below cost is prohibited. Awards or gifts of alcohol are prohibited at the event.
  
  
• Alcohol must be consumed between the hours of 6:00 A.M. and 2:00 A.M.
  
  
• The special occasion license must be posted in a conspicuous place on the premises for the duration of the event
  
  
• Sale, service, and consumption of spirits, beer, and wine are to be confined to the specific room, area, and times identified on the special occasion license.
  
  
• Alcohol may not be served to or possessed or consumed by anyone who appears intoxicated or who is under 21 years of age.

• A University Alcohol Service Request must be submitted as provided in Section 6.
  
  
• The caterer must possess a current Washington State liquor license with proper endorsement to serve off-site. A copy of this license must be provided to the Office of Special Programs as noted in Section 6.
  
  
• The caterer is responsible for compliance with state law, Washington State Liquor and Cannabis Board regulations, and University policies and procedures.
  
  
• The caterer hired is responsible for ensuring that alcohol is not sold or served to persons who are under 21 years of age or who appear intoxicated.
  
  
• The serving of alcoholic beverages must be complementary to and part of the planned program.
  
  
• The location where the caterer will serve or sell alcohol must be reserved in advance through the appropriate venue operator.
  
  
• Sale, service, and consumption of spirits, beer, and wine are to be confined to the specific room, area, and times identified on the Alcohol Service Request.

A.  The Alcohol Service Request

An Alcohol Service Request must be completed approximately 14 days before the event to allow sufficient time to obtain the appropriate approval signatures.  An approved Alcohol Service Request is required to obtain a banquet permit, special occasion license, or permission for a licensed caterer to provide alcohol.

In accordance with current practice, any student or registered student organization submitting an Alcohol Services Request must obtain an additional approval signature from the dean, director, or chair of an administrative or academic unit.

B.  The Application to Apply for a Special Occasion License for a Nonprofit Society or Organization

Complete the Washington State Liquor and Cannabis Board's Application for a Special Occasion License for a Nonprofit Society or Organization.  This form must be submitted to the Office of Special Programs at least 52 days before the event to allow sufficient time to obtain the approval signature from the appropriate chair of the Use of University Facilities Committee (or his or her designee).

The applicant must then submit the approved Application for a Special Occasion License for a Nonprofit Society or Organization to the Washington State Liquor and Cannabis Board at least 45 days before the event. The Board will send a notice of the application to the city or county authority where the event will be held. The city or county authority has 20 days to respond with an approval or objection to the application.