Presenter Registration & Day-Of Resources
Explore
Event Details
Registration
Pre-Registration
Thursday, May 16, 2024 // 3:30 p.m. – 5:30 p.m.
UW Seattle // Mary Gates Hall Commons
Day-Of Registration
Friday, May 17, 2024 // 8:00 a.m. – 11:00 a.m.
UW Seattle // Mary Gates Hall Main Entrance
General Event Detail
2024 Undergraduate Research Symposium
Friday, May 17, 2024 // 11:00 a.m. – 5:00 p.m.
UW Seattle // Allen Center for Computer Science & Engineering, Allen Library Research Commons, HUB Lyceum, Mary Gates Hall, Meany Hall Studio Theatre
Schedule of Events
| Allen Center for Computer Science & Engineering (CSE), Allen Library (ALB) Research Commons, HUB Lyceum (HUB), Mary Gates Hall (MGH), Meany Hall (MNY) Studio Theatre. | |||
|---|---|---|---|
| Time | Event and Location | ||
| 11:00 a.m. | Welcome Address, 11:00 a.m. – 11:15 a.m., MGH | Poster Presentations Session 1 11:00 a.m. – 12:30 p.m. MGH & HUB |
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| Oral Presentations Session 1 11:30 p.m. – 1:00 p.m. MGH |
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| 12:00 p.m. | |||
| Performing Arts Sessions 12:30 p.m. – 2:00 p.m. MNY |
Poster Presentations Session 2 12:45 p.m. – 2:00 p.m. MGH, HUB, & CSE |
||
| 1:00 p.m. | |||
| Oral Presentations Session 2 1:30 p.m. – 3:00 p.m. MGH & CSE |
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| 2:00 p.m. | Poster Presentations Session 3 2:15 p.m. – 3:30 p.m. MGH, HUB, & CSE |
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| Visual Arts & Design Showcase 2:30 p.m. – 4:00 p.m. ALB |
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| 3:00 p.m. | |||
| Oral Presentations Session 3 3:30 p.m. – 5:00 p.m. MGH & CSE |
Poster Presentations Session 4 3:45 p.m. – 5:00 p.m. MGH, HUB, & CSE |
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| 4:00 p.m. | |||
| 5:00 p.m. | |||
Attendees & Campus Guests
Proud parent? Excited friend? Visiting to see awesome research? Check out our attendees and campus guest website for the best info. for our those visiting our community!
Presenter Registration & Set-Up
Registration
All Symposium presenters are required to attend either pre-registration or day-of registration. Registration will allow you to receive your name tag and detailed information about the session you are presenting in. Available registration times are listed below.
Pre-Registration
Thursday, May 16, 2024 // 3:30 p.m. – 5:30 p.m.
UW Seattle // Mary Gates Hall Commons
Day-Of Registration
Friday, May 17, 2024 // 8:00 a.m. – 11:00 a.m.
UW Seattle // Mary Gates Hall Main Entrance
Poster Set-Up
All poster presenters are required to set-up their posters 15 minutes before your assigned session. More information will be included on this, including where you will be presenting, at pre- and day-of registration.
Poster Set-Up
Friday, May 17, 2024 // 15 minutes before your assigned session
UW Seattle // Allen Center for Computer Science & Engineering, HUB Lyceum, and Mary Gates Hall
Preparing for Your Session
Explore locations and times above!
Poster Presenters
There will be four poster sessions throughout the day across campus with each session lasting around 1.5 hours. All presenters are expected to show-up in the morning on day-of to set-up their poster for the day. Poster presenters view more detailed information below.
Oral Presenters
There will be three oral sessions throughout the day across campus with each presentation lasting 12 minutes (10 minute presentation and 2 minute Q&A). Presenters cannot use their own laptop and will not have access to presenter view. Oral presenters view more detailed information below.
Visual Arts & Design Exhibitors
There will be one Visual Arts & Design session throughout the mid-day lasting about 2 hours. Exhibitors will be expected to be present most of this time. Exhibitors view more information below.
Performing Arts Performers
There will be one Performing Arts session throughout early-afternoon lasting about 2 hours. Performers will have designated performance times. Performers view more information below.
What to Wear, Your Audience, and Your Wellbeing
What to Wear
Wear what makes you feel confident! Presenters often choose to dress more formal than their everyday style to feel more confident and in charge, but we encourage you to wear whatever you feel best in. Be sure to wear shoes that you’re comfortable standing in for long periods of time, or to bring a comfy pair of shoes to change into after your presentation.
- Though not required, you are always welcome to wear a mask while presenting in any space. Please view the UW COVID-19 Policy for more information.
- For students seeking free, gently-used, workplace attire, please check out the Husky Career Closet located within the Career and Internship Center in MGH 134.
Your Audience
This event is open to the public. While UW faculty, staff, and students do make up a large portion of the audience who come to listen to student presentations, you can also expect to see family and friends in attendance to support presenters. We will also have students and mentors attending from 13 non-UW higher education institutions across the state.
As you prepare for your presentation, remember that your audience may not have any background information about your field of research. Be sure to make your presentation accessible for the general public and reduce the use of undefined jargon where possible.
Your Wellbeing
Presenting can cause a flurry of emotions and feelings, and that’s okay! Water coolers or water fountains will be within distance during the duration of the event. We encourage presenters, exhibitors, and performers to visit our Symposium Wellness Room, accessible from 12:00 p.m. to 3:00 p.m. in MGH 220, for a quick recharge. Or stop by MGH 224 for open seating throughout the entire day.
More Resources
View more resources to support your time at Symposium here!
Request Accommodation
The UW Office of Undergraduate Research aims to make the Symposium on May 17th as accessible as possible. The University of Washington is committed to providing access and accommodation in its services, programs, and activities. To make a request connected to a disability or health condition contact the Office of Undergraduate Research at UndergradResearch@uw.edu. The following will already be provided:
- There are elevators and ramps in the building for wheelchair accessibility
- We will provide an ASL interpreter for Welcome Address
- Each room will have an accessible desk/seating area
- To ensure that everyone can fully participate in the Undergraduate Research Symposium, we ask that you refrain from wearing scented products such as perfumes/colognes, hair products, cosmetics, and scented lotions while attending this event, and avoid using scented soaps, shampoos, and detergents prior to the event. These products can trigger serious health issues for those with fragrance allergies and/or chemical sensitivities. Thank you for your consideration for all members of our community.
Restrooms, Maps, Parking
Maps
Maps are accessible at the MGH, HUB, and CSE information Desks. Please click here for an interactive accessibility guide to the UW campus and here for a printable PDF accessibility map.
Transportation
- Click here for information about visitor parking and here for information on accessible parking.
- The UW is accessible by multiple forms of public transportation, click here for more information.
Restrooms and Family Spaces
- Interactive map of gender neutral restrooms on campus compiled by the Q Center.
- Interactive map of lactation stations on campus (there are no stations in Mary Gates Hall).
Symposium Code of Conduct
The University of Washington Office of Undergraduate Research is dedicated to providing a safe, respectful, and inclusive environment for all attendees and participants of the Undergraduate Research Symposium. By attending or participating in the Undergraduate Research Symposium, individuals agree to abide by this code of conduct.
Individuals will:
- Demonstrate respect and consideration for all people.
- Foster a welcoming environment.
- Prioritize the safety and well-being of themselves and others, following all safety guidelines and instructions provided by the organizers.
- Follow all University of Washington policies, as well as local, state, and federal laws.
Individuals will not violate the safety and security of others. Prohibited behaviors include, but are not limited to:
- Aggressive or intimidating behavior.
- Engaging in behavior that is potentially unsafe or harmful to self or others.
- Vending, peddling, soliciting, or petitioning during the Symposium; posting or distributing materials without permission.
- Obstructing the programming of the Undergraduate Research Symposium including behaviors such as creating disturbances with disruptive noise, blocking means of egress, or damaging Symposium materials.
To report conduct concerns, use one of the following methods:
- Connect with the Mary Gates Hall front desk staff and they will put you in touch with a member of the Undergraduate Research Symposium event staff to discuss your concerns.
- If this is an emergency, contact the police by dialing 9-1-1. UWPD can also be reached at their non-emergency number, 206-685-8973.
- If you have concerns for your own safety or the safety of others, please call SafeCampus at 206-685-SAFE (7233) which is available between 8 am-5 pm Monday through Friday.
- For non-urgent concerns, please email the UW Office of Undergraduate Research at UndergradResearch@uw.edu
COVID-19 Policy
Please refer to the Public Health Flowchart for COVID-19 and Respiratory Illnesses provided by the UW Environmental Health and Safety.
#HuskyResearch
Share your Undergraduate Research Symposium moments and findings on social media with us by using #HuskyResearch!