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Awards Email Notifications

This page describes email notifications related to Awards.

The SAGE Suite Email Notifications article provides information about other system emails.

Routing and Approvals

SAGE sends a number of email notifications during the routing and approval processes. The table below lists each notification type, the condition that generates the email, and the recipients. SAGE generally sends emails to the person’s UW NetID address.

Use the link in the Email column to see an example of the email.

Email Purpose Sent When Sent To
Award Setup Request Created by OSP To alert the eGC1 Owners that an Award Setup Request has been initiated and is waiting to be completed OSP has received the Notice of Award, initiated an Award Setup Request, and sent it to campus Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Award Setup Request Returned To alert the Award Preparer(s) of the need to modify Award data Reviewer, OSP, or GCA takes a “return” action on an approval node Award Preparer(s)
Approval of Award Setup Request Required of Ad Hoc Reviewer To alert an Ad Hoc Reviewer that an Award Setup Request is waiting for approval Ad Hoc Reviewer node updates to “In Progress” Ad Hoc Reviewer
Award Setup Request Processed To notify owners that the Award Setup Request has been processed by GCA. The email includes a PDF of the completed form as an attachment. GCA completes the Award Setup Request and clicks the “Process Request” button Award Preparer(s)
Modification Request Created by OSP To alert the Award Preparer(s) that a Modification Request has been initiated and is waiting to be completed OSP has initiated a Modification Request, and sent it to campus Award Preparer(s)
Modification Request Returned To alert the Award Preparer(s) of the need to modify Award data Reviewer, OSP, or GCA takes a “return” action on an approval node Award Preparer(s)
Approval of Modification Request Required of Ad Hoc Reviewer To alert an Ad Hoc Reviewer that a Modification Request is waiting for approval Ad Hoc Reviewer node updates to “In Progress” Ad Hoc Reviewer
Modification Request Processed To notify owners that the Modification Request has been processed by GCA. The email includes a PDF of the completed form as an attachment. GCA completes the Modification Request and clicks the “Process Request” button Award Preparer(s)

Investigator SFI & FCOI

As part of the Award Setup Request and Modification Request process, an Award Preparer can notify any investigators who are not up-to-date on either their SFI disclosures or FCOI Training.

Select the link in the Email column of the table below to see an example of the email’s content.

Email Purpose Sent When Sent To
SFI Disclosure Required To notify an investigator they need to complete a primary disclosure for the related eGC1 before the request can be submitted “Notify” selected under SFI Disclosure Investigator named on the award, cc: Award Preparer(s)
SFI Annual Update Disclosure To notify an investigator they need to complete an annual update disclosure before the related request can be submitted “Notify” selected under SFI Disclosure which sends the SFI Annual Update Disclosure notification if the last disclosure was more than 12 months from the current date Investigator named on the award, cc: Award Preparer(s)
FCOI Training Required To notify an investigator they must complete the required training before the related request can be submitted “Notify” selected under FCOI Training Investigator named on the award, cc: Award Preparer(s)

System Emails to SFI Compliance Officers

The system sends these emails automatically. Select the link in the Email column of the table below to see an example of the email’s content.

Email Purpose Sent When
Award SFI Priority Review Request To notify the Compliance Officer to re-review the primary disclosure(s) with SFI for the Award Setup Request’s associated eGC1 The Award Preparer routes the Award Setup Request AND at least one investigator’s primary disclosure has a status of “Waiting for JIT” or “Review Required” and has SFI
Award Management Plan in Place Notification To notify the Compliance Officer to re-review the primary or related disclosure(s) with management plans for the associated eGC1 of a Modification Request The Award Preparer routes the Modification Request AND at least one investigator’s primary disclosure has a management plan indicated