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Employer Information

The University of Washington participates in both the Federal and State Work Study programs to help on and off campus employers meet their temporary staffing needs. The Work Study programs provide bright, talented students with meaningful employment opportunities while reimbursing employers for part of the student's wages.

Summer Work Study

Part-time employment

  • students must be enrolled full-time
  • may work a maximum of 19 hours per week
  • the employment period is July 1, 2013 to August 23, 2013

Full-time employment

  • students must be continuing students returning for the 2013-14 academic year but not enrolled summer quarter
  • must work 40 hours per week
  • must work during the employment period of July 1, 2013 to September 24, 2013

Academic Year Work Study

Part-time employment

  • students must be enrolled full-time
  • may work a maximum of 19 hours per week
  • the employment period is September 25, 2013 to June 13, 2014

Hiring Information

This is a brief overview of steps in the hiring work study students.

On-Campus Work Study

  • Submit a Job Description online. When completing the job description clearly state the requirements and duties of the job. Once the Work Study Office reviews and approves your job description, you will receive an email confirming the acceptance of your job and the job number.
  • Job Referral Form - students applying for your position must present a valid Job Referral Form (JRF) signed by a representative of the Work Study Office. This form verifies that the student is eligible to participate and indicates the terms of the work study award. Full-time summer work study students will need to obtain a new job referral form for the academic year. The white copy of the completed JRF must be returned to the Work Study Office within one week of hiring.
  • Payroll Documents for UW Employers - the employer initiates the required payroll documents and enters the student in the On-line Payroll Update System (OPUS). The employing department is the Home department, while Work Study is the Appointing department. See the employer handbook for more information on Time Sheets / Payroll Schedule.

Off-Campus Work Study

  • Submit a Job Description online. As a non-UW employer, you must also complete a Contract. When completing the job description clearly state the requirements and duties of the job. Once the Work Study Office reviews and approves your job description, you will receive an email confirming the acceptance of your job, the job number and reimbursement rate.
  • Job Referral Form - students applying for your position must present a Job Referral Form (JRF) signed by a Work Study Office representative verifying the student's eligibility. The JRF indicates the amount and duration of the student's award as well as the terms and conditions of the award.
  • Reimbursement Instructions for Non-UW Employers - the employer initially pays 100% of the student's wages. To be reimbursed, the employer must complete a UW Off-Campus Timesheet. Timesheets should be submitted at least once a month.

Students awarded Work Study must continue to show eligibility throughout the time they are employed. If for any reason the student you hire becomes ineligible to participate, you will be notified and the student must immediately cease employment as a Work Study employee. If this happens, you may continue to employ the student, paying 100% of the student's wages without reimbursement.

For more detailed information regarding job descriptions, hiring, payroll, and reimbursement please view the On-Campus or Off-Campus Employer Handbooks.