Information on Presentations

Friday, May 15, 2009 in Mary Gates Hall

Length and Format

Your presentation:

Should be ten minutes in length. This limit is strictly enforced.
Should be tailored to an educated, non-field expert audience.
May be accompanied by a visual slide show (e.g., PowerPoint) or handout for the audience.
May include a live demonstration, performance, and/or audience participation.

Visit the Presentation Tutorial for information on how to create an effective oral presentation.

Please practice and time your presentation prior to the day of the Symposium. The URP offers Presentation Practice Sessions for students who would like feedback on their presentations.

Technology for your Presentation

In each Mary Gates Hall classroom, the following will be available:

A computer
Data projector
Chalk/whiteboards
Laser pointers

For additional needs, such as an overhead projector, slide projector, dvd/video system, or special sound equipment, place a request with the URP.

You may not use your own laptops.

PowerPoint Presentations

If you plan to use PowerPoint, keep in mind the following:

The classroom computers run the newest version of Microsoft Office 2007, including PowerPoint. If you are using an older version of Office, you will be fine.

Before the Symposium

We recommend you use AT LEAST two of the following methods to save and make your presentation accessible for the day of the Symposium. We strongly recommend that you save a back-up of your presentation on either compact disk or USB drive and another version on either File Transfer Protocol (FTP), web page or email.

Secure FTP(Fetch for Mac computers)
You can either upload your presentation to your Dante account on a UW computer or from your computer at home. All computers at the UW have the FTP program on the desktop. You should upload your presentation prior to Friday, May 15th. If you do not have the UW FTP or Fetch program, download it from the UW's UWICK page .
Web page
You may upload your presentation to your webpage. Visit the Creating a Student Home Page for information on how to create a web page for your presentation.
Email
You may email yourself a copy and download it to the desktop on the day of the event.
USB flashdrive
Save a copy of your presentation to a flashdrive. Use a standard size USB flashdrive.
Compact Disk (CD)
You may save a back-up version of your presentation on compact disk. You may not be able to edit your presentation once you have saved it on CD.

On the Day of the Symposium

On Friday, May 15th, check-in at the registration table in Mary Gates Hall Commons at least 30 minutes prior to the presentation session start-time.

You should arrive in your presentation session room at least 15 minutes prior to the presentation session start-time to download your presentation to the computer.

Accessing your Presentation

We recommend that you drag and move a copy of your presentation to the desktop for faster performance during your presentation.

via Secure FTP
- You will access your presentation by uploading it to your Dante account through secure FTP (Fetch for Mac computers).
- All computers at the UW have the FTP program on the desktop. You should upload your presentation prior to Friday, May 15th.
via Internet, USB and CD
- Download your presentation to the desktop from the internet sources you used and/or your USB flashdrive or CD

Logistics of the Presentation Sessions

Sessions are thematic and will often include students from different disciplines.
Faculty moderators will guide questions and discussion during each presentation session.
Each presenter should participate in the entire session
Performing and visual arts presenters can request a dance or drama space, a multimedia player, and/or a piano for their presentation in the application.

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