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The Annual UW Undergraduate Research Symposium

Information on Presentations

Friday, May 20, 2011, 12 noon - 5 pm in Mary Gates Hall

Thanks to all for another great Symposium!

Length and Format

Your presentation:

  • Should be ten minutes in length. This limit is strictly enforced. You will have an additional two minutes for Q&A.
  • Should be tailored to an educated, non-field expert audience.
  • May be accompanied by a visual slide show (e.g., PowerPoint) and/or handout for the audience.
  • May include a live demonstration, performance, and/or audience participation.

Visit the Presentation Tutorial for information on how to create an effective oral presentation.

Please practice and time your presentation prior to the day of the Symposium. The URP offers Presentation Practice Sessions for students who would like feedback on their presentations.

Technology for your Presentation

In each Mary Gates Hall classroom, the following will be available:

  • A computer
  • Data projector
  • Chalk/whiteboards
  • Laser pointers

Each computer has the following resources available:

  • Windows 7
  • Microsoft Office 2010 Enterprise Package (Includes: Word, Excel, Powerpoint, Publisher, Access, etc)
  • Adobe Acrobat Reader
  • VLC Video player for video files
  • Adobe Flash Version 10
  • Adobe Shockwave Version 11 Apple Quicktime 7.7

For additional needs, such as an overhead projector for transparencies or special sound equipment, place a request with the URP.

You may not use your own laptops.

PowerPoint Presentations

If you plan to use PowerPoint, keep in mind the following:

  • The classroom computers run the newest version of Microsoft Office 2010, including PowerPoint. If you are using an older version of Office, you will be fine.
  • Mac Users! If you created your powerpoint on a Mac computer, make sure to test it on a PC before the day of the presentation. If you use videos, audio files, you may have to convert the files to make it readable on a PC. There will not be Mac adapters available.
  • Check your pictures, video and audio that are embedded into your slide show. Please be sure that they are imported in and not linked. Linking video/audio media to the power point does not copy them into the presentation and only links to the existing file on your computer. They will show up as black boxes or broken links on other computers. The easiest way to check if the file has been properly imported is to check the file size of your power point presentation after you save. If the file size is larger by the amount of the file you imported then it is properly inserted and will work on other computers.

Before the Symposium

We recommend you use AT LEAST two of the following methods to save and make your presentation accessible for the day of the Symposium. We strongly recommend that you save a back-up of your presentation on either compact disk or USB drive and another version on either File Transfer Protocol (FTP), web page or email.

  • Win FTP(Fetch for Mac computers)
    You can either upload your presentation to your Dante account on a UW computer or from your computer at home. All computers at the UW have the FTP program on the desktop. You should upload your presentation prior to Friday, May 20th. If you do not have the UW FTP or Fetch program, download it from the UW's UWICK page UWick.
  • Web page
    You may upload your presentation to your webpage. Visit the Creating a Student Home Page Creating a webpage for your Symposium for information on how to create a web page for your presentation.
  • Email
    You may email yourself a copy and download it to the desktop on the day of the event.
  • USB flashdrive
    Save a copy of your presentation to a flashdrive. Use a standard size USB flashdrive.
  • Compact Disk (CD or DVD)
    You may save a back-up version of your presentation on compact disk. You may not be able to edit your presentation once you have saved it on CD/DVD.

On the Day of the Symposium

On Friday, May 20th, check-in at the registration table in Mary Gates Hall Commons between 8 and 11am.

You should arrive in your presentation session room at least 15 minutes prior to the presentation session start-time to download your presentation to the computer.

Accessing your Presentation

We recommend that you drag and move a copy of your presentation to the desktop for faster performance during your presentation.

  • via Secure FTP
    • You will access your presentation by uploading it to your Dante account through Win FTP (Fetch for Mac computers).
    • All computers at the UW have the FTP program on the desktop. You should upload your presentation prior to Friday, May 20th .
  • via Internet, USB and CD/DVD
    • Download your presentation to the desktop from the internet sources you used and/or your USB flashdrive or CD/DVD

Logistics of the Presentation Sessions

  • Sessions are thematic and will often include students from different disciplines.
  • Faculty moderators will guide questions and discussion during each presentation session.
  • A session assistant will be available to help with set up and timing for the presentation.
  • Each presenter should participate in the entire session
  • Performing and visual arts presenters can request a dance or drama space, a multimedia player, and/or a piano for their presentation in the application.

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