Tag Archives: Sponsor

My sponsor requires cost sharing. What do I do?

The first step is to verify with the Dean’s Office or Provost that they will participate in cost sharing. You can then specify the cost sharing on your eGC1 Cost Sharing page.

What if my sponsor doesn’t appear in the Sponsor Lookup results?

This means the Sponsor has not yet been added to the SAGE database. Follow the instructions on the Sponsor Chooser page

  • to send a request to OSP (osptech@uw.edu) to add the sponsor to the database.
  • to put in a temporary sponsor.

March 2015 SAGE Maintenance Release

New Features

eGC1 Sponsor Deadline Now Includes Time of Day and Time Zone

In order to better monitor and meet proposal submission deadlines, eGC1 preparers will now be asked to provide the specific time of day and time zone for which the applications are due. These fields will display alongside the existing sponsor due date field, and will be required entry.

Added Space between Box and Number in PI Addresses on Grant Runner Forms

A minor update was made to add a space between the word “Box” and the box number in the PI address on the SF424 and Key Persons Expanded forms in Grant Runner. This change will now present the address in the appropriate format.

Grant Runner Now Supports More Special Characters

In an early February 2015 release, Grants.Gov updated their systems to allow many of the special characters that were problematic with submissions in the past to go through successfully. With this release we are updating SAGE Grant Runner to take advantage of this change as well. Grant Runner will no longer generate a validation error when users enter special characters such tildes, curly quotes, umlauts and other accent marks. This update will result in fewer submission errors and a more accurate read of the intended content.

Fixes

Removed Lines in eGC1 PDF Format

A recent upgrade of our PDF software caused inadvertent lines to show around tables of information in the eGC1 PDF due to a new default released with the software. We have applied an update that will revert the eGC1 PDF back to its former look and feel.

1

The sponsor is the funding agency to which you are applying for funding.

Use the Look Up Sponsor button to open the Sponsor Chooser.  You can search by all or part of a sponsor name, or by the Parent Sponsor Name. Search for and select your sponsor.

Note: If you cannot find your sponsor, please follow the instructions on the chooser page to send a request to OSP (osptech@uw.edu) to add the sponsor to the database.

The Sponsor Name, Sponsor Type and Parent sponsor name (if there is one) are automatically filled in by SAGE.

The address and contact fields are not required, but we strongly recommend that you fill them in, as the values are used in the sponsor cover letter sent by OSP.

  • For the Address, City, State, Zip, and Country fields, enter the application mailing address of the sponsor as it appears in the sponsor’s application instructions or enter the name and web address (URL) of the sponsor’s electronic proposal submission system (for example, Grants.gov, FastLane) in the Address field.
  • For the Contact Name, Contact Phone, and Contact Email fields, enter the information for the person to be contacted with questions or issues (optional).

sponsor section showing originating sponsor question

Once you have added the sponsor, the Change the sponsor? link displays below the contact information.

Following that is the question asking if there is an originating sponsor. You must answer this question.

If you answer Yes, a button displays for you to look up the sponsor.  Once you’ve selected the originating sponsor, its Name, Type, and Parent Name display.  You will also see links to change or remove the originating sponsor.

originating sponsor filled in with change and remove links

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This chooser is used across the SAGE Suite whenever you are looking up a sponsor. You can search by the sponsor’s name or by the name of its parent, if it has one.

sponsor chooser modal

Enter the search value in the text box, select Sponsor Name or Parent Sponsor Name from the drop-down menu, then click the Search button. You can use the Cancel link, or the X in the upper right corner, to return to the page your were on without completing the search process.

Search by Sponsor Name

You must enter at least two characters when searching by name. The results will include any sponsor whose name includes those characters. Since many sponsor names include their common acronyms, you can try searching for that. For example: NIH, NSF, DOD.

Search by Parent Sponsor Name

When searching by parent, the results will include any sponsor whose parent name includes the characters entered.

Search Results

The results list includes the Sponsor or Agency Name, Parent Name (if there is one), and Sponsor Type. To select a sponsor, click on the Sponsor or Agency Name.

example of search results

Sponsor Not Found

If there are no matching results for your search, the message “Sorry, no result for your search.” will display. If you have searched several ways to find your sponsor and can’t, it may be that it isn’t in the Sponsor database.

If you cannot locate the sponsor in our database, please complete the following three steps:

  1. Send an email to osptech@uw.edu with the name of the sponsor, any contact information you have for the sponsor (website, physical address, etc.) and a brief description of the organization. OSP will research your request and update the sponsor database as appropriate.
  2. Type the word “Pending” in the Search for: field on this page, and then click Search. Select the Sponsor Type most appropriate for your sponsor from the list of pending sponsors. When you select a pending sponsor, you will be returned to the Application Details Page. Under Sponsor enter the sponsor’s name and address in the Address field.
  3. Upon confirmation from OSP that the sponsor has been added, update your eGC1 with the correct sponsor information and proceed to the PI and Personnel page to send SFI disclosure notifications.

Where the Sponsor Chooser is Used

  • SAGE Budgets
    • Add or change the Sponsor in the Budget wizard page
    • Add or change the Sponsor on the Properties page
  • eGC1s
    • Add or change the sponsor on the Details page
    • Add or change the sponsor in the Grant Runner wizard
    • Add or change an originating sponsor in Compliance Question

January 2014 SAGE Release

New Features

SAGE eGC1 copy feature expanded to copy all sponsor info

As requested by campus in the ORIS Survey, the SAGE eGC1 copy feature will be expanded to also copy the sponsor address and contact information (if the sponsor on the original eGC1 is still active). Users will need to review the information to ensure it is up to date and accurate, but this change should reduce their data entry efforts.

SAGE Search Enhancements: Personnel look up added to eGC1s search

The PI Name field has been replaced with a more general Personnel field which allows users to search for any person listed on the PI & Personnel page. Once they have selected a person, they can refine their search by using the Role Type (Principal Investigator, Fellow, etc.) drop-down menu. They can also combine this search with the new Search Scope feature to find all the eGC1s a researcher is named on.

SAGE Search: Show all results beyond access

Users now have the option of expanding searches to include all eGC1s. The search results will display all eGC1s that match the specified criteria. This enhancement will allow users to more easily find proposals that include personnel they’re responsible for. Previously, search results were limited to only those eGC1s that users could access. They will still only be able to open eGC1s they have access to. However, the research results now display a new column containing a link to the eGC1 contacts so users may contact them to ask questions and/or to request access.

Addition of Seattle Cancer Care Alliance to Locations list

Research administrators for clinical trials have indicated an increase in work performed at the Seattle Cancer Care Alliance, and therefore requested to see this site added to the Locations drop down list in the compliance explanations section (FG-2). They will no longer need to select “other” and manually enter an address for SCCA with this change. SCCA is considered off-campus.

September 2013 SAGE Maintenance Release

New Features

New Public Health Service (PHS) Sponsor Web site

  • To make it easy to find the list of current Public Health Service sponsors, we created a new PHS Sponsors web page.The FCOI online training and other communications will have links to this page.

SAGE Record retention – Removing aged eGC1 attachments

  • In compliance with the UW Records Retention policy, on October 1st, 2013, we will be removing attachments from grant applications (eGC1s) which were never awarded and have a sponsor deadline before January 9, 2009. This will free up storage space and simplify data management. The eGC1s without their attachments will remain in SAGE for reporting purposes. We informed all affected PIs on September 19, 2013.

Users are no longer able to send disclosure notifications from eGC1’s where the sponsor name is “Pending – Notify OSP of Correct Sponsor”

  • If the sponsor has not yet been filled in, you will not be able to send the notifications either. This will help ensure that the correct disclosure rules and requirements are applied when the investigators are updating their SFI in FIDS.

We have improved the organization of the disclosures on the PI & Personnel pages.

  • The primary disclosure will display in italics, followed by related disclosures ordered from most recent to oldest. Users will be able to view the one-year history of all of an Investigator’s submitted disclosures by clicking the new Investigator Disclosure History link.

January 2012 SAGE Maintenance Release

New Features in SAGE

  • The Advance Budget Form has updated instructions. We have created a new Advance Budget Job Aid which you can find on the My Advance Requests page.

Fixes

  • The SAGE Budget wizard can now handle F&A rates correctly for grants which go beyond the agreement dates.
  • On applications which use human subjects and stem cells, you cannot leave comments without choosing a Type on the Compliance Explanations page.
  • SAGE will only copy valid 4th level org codes. Incorrect and expired org codes will be removed from copied eGC1s.
  • In Grant Runner, the PHS398 cover letter Update and View links will now display correctly.
  • You will not be able to select or copy inactive sponsors on your eGC1, and SAGE will remove inactive sponsors from copied eGC1s.