This page is intended to assist University of Washington youth programs with responding to the COVID-19 outbreak by providing relevant resources specific to youth populations. Programs should additionally refer to guidance from the University, Public Health – Seattle & King County, the Washington Department of Health, the CDC, and other relevant governing bodies.

Guidance for UW youth programs

Page last updated 9/14/2020

About coronavirus and COVID-19

Resources for UW child care and youth programs

Guidance for youth program operations

Helping kids cope with COVID-19 and coronavirus

Sample social distance-friendly curricula

These curricula have been offered by UW youth programs and may be useful for youth programs and parents/families alike. If you have a resource to share, please email uwminors@uw.edu, and thank you!

Youth Program Registration System considerations (for UW youth programs only)

For all programs, research & events

If you have begun online/virtual interaction with youth that was not previously included in your program registration:

  • Example: you have moved your tutoring program from in-person to online-based interactions, which were not previously included in program operations.
  • What to do: log into the YPRS and update the “session attributes” field, line #13:
    “Online/virtual programming (e.g. via Zoom),” to reflect this new activity. Instructions on updating session details can be found here: Written with screenshots [PDF]| Video

If you have new programs scheduled to begin soon:

  • Example: you have a program scheduled to begin next month, with no current plans to reschedule, postpone, or cancel.
  • What to do: register them in the YPRS. View our instructions for registering programs. Once programs are registered, if your intended programming dates or session attributes change, please follow the instructions elsewhere on this page. 

One-time or short duration events & programs

If you have cancelled your program in its entirety:

  • Example: you have cancelled a school field trip to visit your lab.
  • What to do: email Laura (laurah13@uw.edu) or our central email (uwminors@uw.edu) to let us know. We will cancel the program registration in the system on your behalf and coordinate the cancellation of any background screenings that are no longer necessary.

If you have postponed your program AND you have a new date booked:

  • Example: you have postponed your mentoring kick-off until a later date.
  • What to do: log into the YPRS and update the date of the program to reflect your new date. Instructions on making date changes can be found here: Written with screenshots [PDF]| Video

If you have decided to postpone your program BUT you do NOT have a new date booked:

  • Example: you have postponed your mentoring kick-off but have not yet secured a new date and location.
  • What to do: maintain your registration as is until you have a new date confirmed. Once a new date is confirmed, log into the YPRS and update the date of the program to reflect your new date. Instructions on making date changes can be found here: Written with screenshots [PDF]| Video 

Ongoing or continuous programs

If you have cancelled the remainder of your program in its entirety and will have NO further engagement with youth as part of this program:

  • Example: you were running a tutoring program Winter quarter, but you ended the program early and personnel will have no further contact with youth in a program context after that date. (If staff will have virtual interactions in lieu of in-person interactions, see the first item above.)
  • What to do: log into the YPRS and update the end date of the program to reflect the last date of your program. Instructions on making date changes can be found here:  Written with screenshots [PDF] | Video

If you have cancelled/suspended a portion of your programming but intend to resume programming when safe to do so:

  • Example: you operate year-round in a school but have suspended school-based programming until advised it is safe to continue or students return to in-person coursework.
  • What to do: maintain your registration as is. You are NOT expected to update your calendared dates of interaction to reflect any days programming did not happen.