UW Brand

Email signature

Copy and paste this template (from name through logo) into the signature tool in your email program, then replace the generic information with your own. It is not necessary to include all contact information or to list the information in the exact order in the examples below.

The recommended font is Open Sans and can be downloaded from the Typography webpage if it’s not currently on your operating system, otherwise use Calibri, Arial or Verdana as a substitute font.

YOUR NAME (all caps, bold, font size 12pt, color gray)
Your title (font size 11pt, color gray)
Your department (font size 11pt, color gray)

Your building  Box 000000 (font size 11pt, color gray)
0000 Your Building Street, Building Floor/Suite  City, WA 00000-0000 (font size 11pt, color gray)
000.000.0000  /  mobile 000.000.0000  /  fax 000.000.0000 (font size 11pt, color gray)
email@uw.edu  /  washington.edu (font size 11pt, color gray)


Signature logo source URL: W signature for email


Screen Shot

Text only emails

If it’s necessary to default to text formatting for your email client rather than HTML, use Calibri, Arial or Verdana fonts for your email signature. The font for the body portion of your email should be the same as the chosen font for your signature.

It’s not possible to use the left aligned University of Washington signature graphic at the end of your email signature with text formatting, so please use uppercase letters in spelling out UNIVERSITY OF WASHINGTON at the end of your signature.

Keep the size of the font in your signature the same as what it is in the body of the email for Your Name and UNIVERSITY OF WASHINGTON and reduce the font by 1 size for the middle section of your signature. Using bold font for Your Name and UNIVERSITY OF WASHINGTON is optional.

Text format signature example:

Alanya Cannon
Director / Brand Management
University Marketing & Communications

UW Tower Box 123456
1234 Brooklyn Ave NE, S-5 Seattle, WA 98195-1234
206.123.1234 / cell 206.123.1234 / fax 206.123.1234
abcdefg@uw.edu / washington.edu