Tag Archives: Pending Disclosure

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The Action Items section displays any pending disclosures that you need to complete and provides a button for creating new disclosures. The following image shows three pending disclosures, one for an eGC1, one for CoMotion, and one for Human Subjects.

Action Items section with pending disclosures

Pending Disclosures

A pending disclosure is a disclosure you need to complete. The system creates one when either an eGC1 owner or the system sends disclosure notification emails to the investigators. The eGC1 owner can click the Send Disclosure Notification button on the PI, Personnel, and Organizations page. If the owner routes the eGC1 to reviewers for approval without sending the notifications, the system will send them automatically. Also, when an investigator begins, but does not complete, a disclosure for Human Subjects Activity or a CoMotion Technology Transfer Agreement, the system creates a pending disclosure.

To complete a pending disclosure for a specific eGC1, CoMotion agreement, or Human Subjects Activity, click on the Complete Disclosure button to the right of the disclosure in the Action Items section.  Then make any necessary updates to your SFI and enter any other required information. The status of your completed disclosure for an eGC1 will display on its PI, Personnel, & Organizations page.

Create a New Disclosure

The Create New Disclosure button displays below the Action Items section, as shown in the following image.

action items no pending items

Click this button to start the process. The Disclosure Type page will display for you to select the appropriate type of disclosure. For more information see the Disclosure Types section.

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This page provides the initial steps to:

Create and Complete a Pending Disclosure

eGC1 application owners (or those with read/write access) generally start the process in SAGE.

    • Click the Send Disclosure Notifications button on the PI, Personnel, & Organizations page of your eGC1 application. The system will notify all investigators that they must complete a disclosure and will also create a “pending” disclosure in FIDS linked to the eGC1 application for each investigator. The system will only send one notification to an investigator.
      • If you complete the eGC1 application without clicking the Send Disclosure Notifications button, the system will automatically do this step for you. The system will do this twice a day, at mid-day and overnight.
      • Tip: We recommend you click the button early in the process to give investigators the maximum amount of time to complete their disclosures.

Investigators: The following steps to complete the disclosure process in FIDS are included in your notification: 

  1. Open the notification email from fidshelp@uw.edu with an “Action Required” subject line and click the link to the FIDS homepage or just browse to http://www.washington.edu/research/tools/fids/ directly.
  2. Log into FIDS with your UW NetID and password.
  3. In the Action Items section near the top of the Profile page, click the Complete Disclosure button for the appropriate eGC1 application. The button appears to the right of the pending disclosure information.
  4. Walk through the system-prompted steps to disclose whether or not you have SFI.

Create Your Own eGC1 Application Disclosure

Investigators who have not yet received the disclosure notification and don’t want to wait for it can follow these steps:

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for an eGC1. On the next screen, select the appropriate eGC1 from the list.
  4. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create Your Own CoMotion or IRB Disclosure

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for a CoMotion Technology Transfer or Human Subjects (IRB) approval, and click Next.
  4. Select either CoMotion Technology Transfer Agreement or Human Subjects Activity and fill in the appropriate information.
  5. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create an SFI disclosure for new or changed entities, or an annual update

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for new or changed SFI and click Next.
  4. Continue to work through the system-prompted steps to add or edit your SFI.

Create an SFI disclosure to reaffirm no SFI for an annual update

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/  and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for to add new SFI, change existing SFI, or for my annual update I need to reaffirm I have no SFI and click Next.
  4. Continue to work through the system-prompted steps to re-affirm that you have no SFI to disclose.

Edit an existing disclosure, if not yet reviewed

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/
  2. Scroll down to the Disclosures section at the bottom of the page.
  3. Click the Disclosure ID to open the desired disclosure.
  4. Scroll to the end of the disclosure and click the Edit this Disclosure button.
  5. Continue to work through the system-prompted steps.

Note: If someone is reviewing your disclosure at the same time as you are editing it, only the first person to save his or her changes will be able to save. Subsequent users will not be able to save their updates until they refresh the page and see the first person’s changes. You may have to re-enter your changes if this happens.

November 2012

  • In the Related Activities section, there is no longer a Select All link, and there is a new checkbox for investigators that causes the Related Activities section to display.
  • New functionality for creating new disclosures
    • A “Create new disclosure” button displays whenever there is not a pending disclosure.
    • Investigators will now select why they are creating the disclosure.
    • Investigators can create their own pending disclosure for an eGC1, without having to wait for the disclosure notification to be sent from the eGC1.
    • Investigators can create disclosures for the Human Subjects Division (HSD) and the Center for Commercialization (C4C).
    • An email message will be sent to C4C when a disclosure has been created asking C4C to forward the license agreement.
    • The disclosure now shows HSD and C4C details.
  • When investigators are removed from an eGC1, any pending disclosures will be deleted. If they completed a disclosure, then the primary eGC1 will be removed.
  • A pending disclosure is automatically created when investigators add themselves to an eGC1.
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When you log in to the Financial Interest Disclosure System (FIDS) using your UW NetID, the first page you see is your Profile page.

This page displays

  • information about you
  • “action items” where you may create or complete a disclosure
  • your current sponsored research projects
  • any SFI already entered
  • any disclosures pending or already completed

From this page you can complete any pending disclosures, create a new disclosure, or edit an existing disclosure that has not yet been reviewed. The following articles will cover each section of the profile page.