A pending disclosure is a disclosure you need to complete. The system creates one when either an eGC1 owner or the system sends disclosure notification emails to the investigators. The eGC1 owner can click the Send Disclosure Notification button on the PI, Personnel, & Organizations page. If the owner routes the eGC1 to reviewers for approval without sending the notifications, the system will send them automatically. Also, when an investigator begins, but does not complete, a disclosure for Human Subjects Activity or a CoMotion Technology Transfer Agreement, the system creates a pending disclosure.
The Action Items section of the page lists any pending disclosures. To complete a pending disclosure for a specific eGC1, CoMotion agreement, or Human Subjects Activity, click on the Complete Disclosure button to the right of the disclosure. Then make any necessary updates to your SFI and enter any other required information. For eGC1 disclosures, its status will display on the eGC1’s PI, Personnel, & Organizations page.
The following image shows three example pending disclosures, one for Human Subjects, one for CoMotion, and one for an eGC1.
The Create New Disclosure button displays below the Action Items section, as shown in the following image.
Click this button to start the process. The Disclosure Type page will display for you to select the appropriate type of disclosure.
This page displays when you select “I need to make a disclosure for an eGC1.” on the Disclosure Type page and click Next.
The list of eGC1s here is the same list you see on your Profile page and includes the eGC1 number, title, your role, the sponsor and the eGC1’s status. An example list is shown in the following image.
Select the radio button to the left of the specific eGC1 you want for this disclosure. It will become the Primary eGC1, and the status of this disclosure will appear on the PI, Personnel, & Organizations page of this selected eGC1.
Once you have chosen the eGC1, click Next to proceed to the Disclose Significant Financial Interests page.
To add an eGC1 to the list of Current Sponsored Research Projects that displays on the Profile page, start by selecting the “Can’t see your eGC1?” link below the list. This will display the Additional Sponsored Research page.
From that list, locate the desired eGC1, select it in the Add column, and click the Add button. You may only select one eGC1 at a time. The system will ask you to verify or change your role on this eGC1 and your Investigator status.
The system will send an email to the PI and contacts of the eGC1 to notify them that you have changed the eGC1. They can notify OSP if sponsor approval is required.
After you select an eGC1 to add, a pop-up window will display the project role option.
If you are the PI, you cannot change your role or investigator status in FIDS. You can edit the eGC1 in SAGE to change your role.
You can click the check box to indicate if you need to create a disclosure for this eGC1. This will add a pending disclosure in the Disclosure section of your Profile page.
To exit without saving changes, click the Cancel link. To save your changes, click the Save button. You will return to the Additional Sponsored Research page where you may add another eGC1, request to be added to an eGC1, or return to your Profile Page.
If you are not the PI, indicate your investigator status and use the drop-down Role menu to confirm or select your project role from the following:
Indicate whether you are in investigator. Note: An Investigator includes anyone independently responsible for the design, conduct, or reporting of research.
If you do not see the eGC1 you wish to add to your list, you can send a request to the owners of the eGC1s. Enter the eGC1’s number* and click the Request Access link. The system will email the PI and contacts to notify them of your request, and you will receive a copy of the email message. They can add you to the eGC1 and notify OSP if the sponsor needs to approve the change. Once they have added you to the eGC1, you will see it displayed on the Profile page.
*You will need to contact someone in your unit to obtain the eGC1 number.
Sample email message: Request to add additional personnel to eGC1 A99999
This section lists your recently created, approved, and/or awarded eGC1s. The information displayed is
You cannot change this information in FIDS. You may be able to update some of it in SAGE.
Note: For a definition of “recently created, approved and/or awarded” review the eGC1s Displayed section.
The following image shows an example of this section, and indicates the Can’t see your eGC1? link.
If you don’t see an eGC1 listed for which you are an investigator, you can include it on this list by clicking the Can’t see your eGC1? link and following the instructions. Review the Add Additional Sponsored Research article.
The Disclosures section lists all of your pending and completed disclosures. The following image shows an example list.
The values listed for existing disclosures are:
For more information, review the Disclosure Review Statuses article.
Notes:
There are two ways to link a disclosure to a specific eGC1.
For details on how to do either of these, see the Disclosures section of the FIDS User Guide.
If you are an investigator on an eGC1 that is submitted to a sponsor or that receives funding after 8/16/2012, then you will be required to complete a new disclosure for that eGC1. Click the Complete Disclosure button on your profile page in FIDS and then select the appropriate option for SFI. You do not need to re-enter your SFI information if there have been no changes.
You can use the Create New Disclosure button to create a disclosure for a specific eGC1 before receiving the disclosure email notification.
All disclosures on new eGC1s must be completed before the application can be sent to the sponsor. Failure to complete a disclosure on time may result in sponsor deadlines being missed.
An eGC1 displays in the Current eGC1s section of the FIDS Profile page if it is:
Additional eGC1s display when you select the Can’t see your eGC1? link. They are:
FIDS does not display any discarded eGC1s.
