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Change of Sponsor after Disclosure Completed

January 23, 2015

Issue: Primary disclosures for eGC1s with a PHS sponsor (either prime or originating) should include all of the investigator’s SFI.  However currently, if an investigator completes their primary disclosure before a PHS prime or originating sponsor is set on the parent eGC1 then the investigator’s SFI list on the disclosure does not update to show all.

Workaround: If the disclosure is editable, the investigator could update the SFI included.

Start the Disclosure Process

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This page provides the initial steps to:

Create and Complete a Pending Disclosure

eGC1 application owners (or those with read/write access) generally start the process in SAGE.

  • Click the Send Disclosure Notifications button on the PI & Personnel page of your eGC1 application. The system will notify all investigators that they must complete a disclosure and will also create a “pending” disclosure linked to the eGC1 application for each investigator. The system will only send one notification to an investigator.
    • If you complete the eGC1 application without clicking the Send Disclosure Notifications button, the system will automatically do this step for you. The system will do this twice a day, at mid-day and overnight.
    • Tip: We recommend you click the button early in the process to give investigators the maximum amount of time to complete their disclosures.


Investigators – if you have received the disclosure notification to complete the process in FIDS, or have misplaced it, you can follow these steps: 

  1. Open the notification email from fidshelp@uw.edu with an “Action Required” subject line and click the link to the FIDS homepage or just browse to http://www.washington.edu/research/tools/fids/ directly.
  2. Log into FIDS with your UW NetID and password.
  3. In the Action Items section near the top of the SFI Profile page, click the Complete Disclosure button for the appropriate eGC1 application.
  4. Walk through the system-prompted steps to disclose whether or not you have SFI.

Create Your Own eGC1 Application Disclosure

Investigators who have not yet received the disclosure notification and don’t want to wait for it can follow these steps:

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for an eGC1. On the next screen, select the appropriate eGC1 from the list.
  4. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create Your Own CoMotion or IRB Disclosure

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for a CoMotion Technology Transfer or Human Subjects (IRB) approval, cna click Next.
  4. Select either CoMotion Technology Transfer Agreement or Human Subjects activity and fill in the appropriate information.
  5. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create an SFI disclosure for new or changed entities, or an annual update

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for new or changed SFI and click Next.
  4. Continue to work through the system-prompted steps to add or edit your SFI.

Create an SFI disclosure to reaffirm no SFI for an annual update

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/  and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for new or changed SFI or to reaffirm I have no SFI and click Next.
  4. Continue to work through the system-prompted steps to re-affirm that you have no SFI to disclose.

Edit an existing disclosure, if not yet reviewed

  1. Log into FIDS at http://www.washington.edu/research/tools/fids/
  2. Scroll down to the Disclosures section at the bottom of the page.
  3. Click the Disclosure ID to open the desired disclosure.
  4. Scroll to the end of the disclosure and click the Edit this Disclosure button.
  5. Continue to work through the system-prompted steps.

Note: If someone is reviewing your disclosure at the same time as you are editing it, only the first person to save his or her changes will be able to save. Subsequent users will not be able to save their updates until they refresh the page and see the first person’s changes. You may have to re-enter your changes if this happens.

Why isn’t my disclosure showing up on my eGC1?

There are two ways to link a disclosure to a specific eGC1.

  • Complete a pending disclosure for the eGC1 using the Complete Disclosure button in the Action Items section of your Profile page.
  • Use the Create New Disclosure button to create a disclosure for a selected eGC1. This button appears below the Action Items section.

For details on how to do either of these, see the Disclosures section of the FIDS User Guide.

Do I need to disclose my SFI for every eGC1?

If you are an investigator on an eGC1 that is submitted to a sponsor or that receives funding after 8/16/2012, then you will be required to complete a new disclosure for that eGC1. Click the Complete Disclosure button on your profile page in FIDS and then select the appropriate option for SFI. You do not need to re-enter your SFI information if there have been no changes.

You can use the Create New Disclosure button to create a disclosure for a specific eGC1 before receiving the disclosure email notification.

All disclosures on new eGC1s must be completed before the application can be sent to the sponsor. Failure to complete a disclosure on time may result in sponsor deadlines being missed.