• Tags
• Complete Disclosure
• Create Disclosure
• Pending Disclosure

This page provides the initial steps to:

• Create and complete a pending disclosure
• Create your own disclosure for an application (eGC1)
• Create your own disclosure for CoMotion or HSD
• Create a disclosure for new or changed SFI, or for your annual update of SFI
• Create a disclosure to reaffirm no SFI for your annual update
• Edit a completed disclosure

Create and Complete a Pending Disclosure

eGC1 application owners or editors generally start the process in SAGE.

Click the Send Disclosure Notifications button on the PI, Personnel, & Organizations page of your eGC1 application. The system will notify all investigators that they must complete a disclosure and will also create a “pending” disclosure in FIDS linked to the eGC1 application for each investigator. The system will only send one notification to an investigator, so you can click the button again as needed.

Note: If you start routing the eGC1 application without having sent a disclosure notification to any of the investigators, the system will automatically do this step for you. The system-generated notifications are sent twice a day, at mid-day and overnight.

We recommend you click the button early in the process to give investigators the maximum amount of time to complete their disclosures.

Investigators: The following steps to complete the disclosure process in FIDS are included in your notification: 

1. Open the notification email from fidshelp@uw.edu with an “Action Required” subject line. Click the link to the FIDS homepage or just browse to http://www.washington.edu/research/tools/fids/ directly.
2. Log in to FIDS with your UW NetID and password.
3. In the Action Items section near the top of the Profile page, click the Complete Disclosure button for the appropriate eGC1 application. The button appears to the right of the pending disclosure information.
4. Walk through the system-prompted steps to disclose whether or not you have SFI.

Create Your Own eGC1 Application Disclosure

Investigators who have not yet received the disclosure notification and don’t want to wait for it can follow these steps:

1. Log in to FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
2. Click the Create New Disclosure button.
3. Indicate that you are creating a disclosure for an eGC1. On the next screen, select the appropriate eGC1 from the list.
4. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create Your Own CoMotion or IRB Disclosure

1. Log in to FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
2. Click the Create New Disclosure button.
3. Indicate that you are creating a disclosure for a CoMotion Technology Transfer or Human Subjects (IRB) approval, and click Next.
4. Select either CoMotion Technology Transfer Agreement or Human Subjects Activity and fill in the appropriate information.
5. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create an SFI disclosure for new or changed entities, or an annual update

1. Log in to FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
2. Click the Create New Disclosure button.
3. Indicate that you are creating a disclosure for new or changed SFI and click Next.
4. Continue to work through the system-prompted steps to add or edit your SFI.

Create an SFI disclosure to reaffirm no SFI for an annual update

1. Log in to FIDS at http://www.washington.edu/research/tools/fids/  and look for the Action Items section near the top of the page.
2. Click the Create New Disclosure button.
3. Indicate that you are creating a disclosure to add new SFI, change existing SFI, or for my annual update I need to reaffirm I have no SFI and click Next.
4. Continue to work through the system-prompted steps to re-affirm that you have no SFI to disclose.

Edit an existing disclosure, if not yet reviewed

1. Log in to FIDS at http://www.washington.edu/research/tools/fids/
2. Scroll down to the Disclosures section at the bottom of the page.
3. Click the Disclosure ID to open the desired disclosure.
4. Scroll down to the end of the disclosure and click the Edit this Disclosure button.
5. Continue to work through the system-prompted steps.

Note: If someone is reviewing your disclosure at the same time as you are editing it, only the first person to save changes will be able to save. Subsequent users will not be able to save their updates until they refresh the page and see the first person’s changes. You may have to re-enter your changes if this happens.