Position Title: Event Coordination Intern
Position Type: Hourly Paid internship; Rate: $17.27 p/hr
Reports to: URP Advisor & Coordinator
Duration: 2022-23 Fall, Winter and Spring Quarters, 12-14 hrs/week (up to 154 hrs/quarter)
The Undergraduate Research Program (URP), housed in the Center for Experiential Learning and Diversity in Undergraduate Academic Affairs, assists undergraduates in all fields to enrich their academic experience through engagement in exciting, hands-on research with UW faculty in all disciplines. URP staff help students plan for year-round and summer undergraduate research experiences, identify faculty mentors and projects, define research goals, present and publish their work, and obtain funding for their research.
URP is currently seeking an intern to support event coordination and execution for the Undergraduate Research Symposium on May 19, 2023. Appointment dates and office hours are flexible based on mutual availability of intern and supervisory staff. The intern will work approximately 12-14 hours per week (up to 19.5 hrs during peak times), preferably starting by early-October and continuing through winter and spring 2023. This is an in-person position with work conducted in Mary Gates Hall, Suite 171.
Position Summary
The Event Coordination Intern serves as a member of the Undergraduate Research Program team. The internship will focus primarily on key symposium event needs with the opportunity to collaborate with staff on other activities and projects depending on experience and interests. The ideal internship candidate will be interested in the impact and celebration of undergraduate research and creative inquiry on the student experience.
Learning Objectives
The event coordination internship will offer higher education experience and knowledge into the planning and execution of a successful large-scale university event. The URP Event Coordination Intern will gain professional skills in event marketing, communications, application management, and logistics with attention to the evolving COVID-19 policies for in-person campus events. The internship will provide valuable opportunities to collaborate with internal and external campus partners and to contribute to the student development efforts for undergraduates presenting in the 2023 Undergraduate Research Symposium.
Position Duties
- Assist with promotional and marketing materials for the Undergraduate Research Symposium
- Manage the multi-faceted application process for the event and related activities
- Collaborate with key campus partners to plan and execute the event
- Serve as a liaison for Covid-19 policies and procedures for large campus events
- Help to recruit and manage event volunteers
- Oversee assigned pre-event details and day of event logistics
- Other symposium event and URP duties as determined
Responsibilities and Expectations
- Meet regularly with URP Advisor & Coordinator to report progress
- Collaborate with URP staff and committees
- Support planning meetings for Symposium event
- Provide a key presence and role for the Symposium Day event on Friday, May 19, 2023
- Effective time management and communication of projects and outcomes
- Friendly, reliable, and committed to student engagement and success
Qualifications
- Interest in campus event planning and collaboration
- Interest in/experience with undergraduate research
- Work well both as a member of a small team and independently
- Effective oral and written communication skills; strong listening skills
- Creative problem-solving skills
- Dedicated, hard working, and organized with attention to detail
- Ability to manage a variety of event-related duties
- High comfort level with computer technology and software programs
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To learn more about the Undergraduate Research Program, visit: uw.edu/undergradresearch
How to Apply: Priority deadline for consideration is Friday, September 23, 2022. Submit a cover letter, resume, and supplemental information (see below) via Handshake (Job #6960195).
Supplemental Information (250 word limit each):
- Tell us about your personal interest in or experience with undergraduate research.
- In your opinion, why is it important to promote diversity, equity, and inclusion in undergraduate research opportunities and events?
DIVERSITY STATEMENT The Undergraduate Research Program is committed to fostering a welcoming and inclusive environment for all students that we serve, and specifically aims to increase the participation of underrepresented minority, low-income, and first-generation college students in undergraduate research. Candidates for this position must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds.