About FIDS Just-In-Time Email Notifications

The system triggers “Just in Time (JIT)” if one of the following actions occurs:

  • OSP knows the proposal has of a fundable score and creates a child Pre-Award Notification (PAN), selecting the Just-in-Time check box
  • OSP receives funding for an approved eGC1 and creates a child Funding Action (FA)
  • OSP manually changes the status of an approved eGC1 to Awarded

Note: If the Royalty Research Fund (RRF) is the sponsor, then the creation of a child Funding Action will NOT trigger JIT.

Once JIT occurs, a batch job that runs twice a day (mid-day and late evening) sends email notifications to the following people associated with the eGC1:

  • The PI, Application PI, Administrative Contact, Pre-Award Budget Contact, and the eGC1 Preparer are notified that JIT occurred. They should ensure that the personnel list is up-to-date.
  • Any investigators who have not yet created a disclosure for this eGC1 are notified to do so. The system will create pending disclosures.
  • Any investigators who have not yet taken the required FCOI training receive a reminder of the requirement.

Review Email Notifications Details and Samples.