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Office of the Youth Protection Coordinator

APS 10.13 Resource Library

This page provides tools and guidance to support compliance with APS 10.13, which outlines requirements for University and third party-led youth activities and research. We recommend starting with the APS 10.13 Resource Guide.

Getting Started :

  1. Review the list of required trainings.
  2. Authorized personnel must be registered in the Youth Program Registration System (YPRS), where their training completion is also tracked. See: Resources for using YPRS.
  3. If you need to track trainings outside of YPRS, you can use the following customizable tools:

Strengthen Your Practices:

To fully comply with APS 10.13, training must prepare each authorized personnel to carry out their assigned duties safely and in a developmentally appropriate manner.

Foundational Training

  • Required YPRS trainings provide a broad, baseline overview designed to apply across many types of youth activities.
  • Because these trainings are general in nature, they are not sufficient on their own for all roles or activities.

Activity-Specific Training Expectations

  • Programs must supplement YPRS trainings with activity‑specific topics and real‑world examples.
  • Review these recommended training topics and incorporate those that are relevant to your specific activity.
  • Authorized personnel are expected to understand:
    • The context of their specific activity or program
    • The types of situations that may arise
    • How to respond appropriately to those situations

Implementation

The training resources provided below can help you develop discussion questions and scenarios focused on safe interactions with youth within the context of your activity.
These topics and discussions should be incorporated into:

  • Personnel trainings
  • Staff meetings
  • Individual or group supervision
  • A personnel handbook, as appropriate

Implementation Resources

Getting Started:

  1. Review the University Standards for Interacting with Youth webpage for guidance and tips for implementation.
  2. Review conduct code best practices
  3. Download a customizable participant conduct code:

Strengthen Your Practices:

Getting Started:

Help personnel understand their reporting obligations with the following resources.

  1. Behaviors of Concern webpage
  2. EO 56 Reporting Suspected Child Abuse & Neglect webpage
  3. Download the EO 56 Report Child Abuse Flow Chart to review with personnel regularly

Strengthen Your Practices:

Supplemental Training Materials:

Getting Started:

Evaluate Risks in your Youth Activity

  1. Before your activity begins, assess potential safety and security risks—especially in STEAM (Science, Technology, Engineering, Arts, and Math) environments.
  2. Review the EHS Safety Guidelines for Youth in STEAM Environments [PDF]
  3. Use an Acknowledgment of Risk (AOR) form if your youth activity involves:
    • any elements that may pose a safety or security risk to youth participants; or
    • activities in STEAM environments
  4. Download this AOR Instructions & Checklist [.docx] for guidance on filling out the AOR form template.
  5. See the Acknowledgment of Risk Forms webpage for additional information and AOR templates in multiple languages.

Strengthen Your Practices:

Getting Started:

Emergency Preparedness Plan

  1. Every program must have an emergency preparedness plan.
  2. Download the Youth Program Emergency Preparedness Plan Template [.docx] for guidance on creating your own plan.
  3. Download the Hazard and resource assessment tool [.docx] for additional guidance.
  4. If your program operates at a school or another organization’s site and follows their emergency procedures, make sure you:
    1. Understand their emergency protocols.
    2. Ensure all your personnel are familiar with their roles during an emergency.

Strengthen Your Practices:

Risk mitigation:

Emergency:

Post-Emergency Response:

Getting Started:

Privacy and UW Youth Programs webpage

Strengthen Your Practices:

Additional Resources

Please visit our Background screening for authorized personnel webpage for more information.

For guidance on using these resources, view our incident response and reporting webpage.

Please visit our Acknowledgement of Risk forms webpage for further resources, templates and tools for field trips