Requirements for University and Third Party Led Youth Activities
- Administrative Policy Statement 10.13 Policy Resource Guide
- Includes UW-led youth activities, UW-led research involving youth as human subjects, and third party-led youth activities occurring on University property.
- Outlines specific requirements of the policy and resources for implementation.
University Requirements for Reporting Suspected Child Abuse or Neglect
- Executive Order 56: Reporting Suspected Child Abuse or Neglect
Required actions by all employees and volunteers who suspect child abuse or neglect. - One page overview of UW Reporting Suspected Child Abuse or Neglect requirements
Outlines reporting requirements and steps for UW employees or volunteers per EO 56. - Required UW Online training: Reporting Suspected Child Abuse or Neglect
Required for all new employees and volunteers. - EO 56 Frequently Asked Questions
- Washington Abuse of Children Law (Revised Code of Washington 26.44)
Defines abuse and neglect and reporting requirements set by the State of Washington. EO 56 is in accordance with this law. - Board of Regents Governance Standing Orders Chapter 5 – Indemnification of University Personnel
Affirms that anyone reporting suspected child abuse or neglect in good faith will be provided legal defense, indemnification and protection by the university. - DCYF Guide to Protecting the Abused and Neglected Child | Español
Includes definitions and FAQs to fully understand your role in reporting suspected abuse. - What Mandated Reporters Need to Know about Racial Disproportionality in the Child Welfare System (video) English | Español
Employment of Minors
- UW Human Resources requirements for employing minors
Outlines parameters of the type of work and hours allowable for employed minors. Provides procedural guidance for employing minors in compliance with federal, state and UW laws and policies. - U.S. Department of Labor
Federal regulations on age requirements for employment practices. - Washington State Department of Labor and Industries
State regulations for employment of minors.
Minors in Labs and Shops
- UW Accident Prevention Plan (Environmental Health & Safety)
- See page 26, YOUTH AND CHILDREN IN LABS, SHOPS, AND HAZARDOUS ENVIRONMENTS
- Safety Considerations for Youth in STEAM Environments
- Environmental Health & Safety guidelines for operating youth programs at UW in the areas of science, technology, engineering, arts, and math (STEAM), informed by federal and state laws and University policies.
- UW Laboratory Safety Manual (Environmental Health & Safety)
- See Section 1, C. RESPONSIBILITIES, 1. Responsible Party (RP) and Chemical Hygiene Officer (CHO), i. Enforce Restrictions on Children and Minors.
Privacy laws and best practices
- Children’s Online Privacy Protection Act (Federal COPPA Law)
Federal requirements guiding collection of personal information on minors under the age of 13 via the internet. - UW Privacy Office References on privacy laws regarding youth
Federal laws and regulations guiding collection of personal information on minors in commercial or research settings. - Privacy Policy for UW Youth Programs
Includes Universal Notice and Consent standards for UW Youth Programs and FAQs. Links to these pages can also be found in the APS 10.13 Policy Resource Guide - UW Privacy Guidelines for Engaging Youth Online and Frequently Asked Questions
Outline and explain allowable uses of University technology with minors - Washington State Public Records Act exemptions on disclosing personal data of minors RCW 42.56.230 section 2.a)ii.
UW youth programs that are facing public records requests for personal data of youth in their programs should use this citation when responding to the Public Records Office
Student-run organizations
- Requirements for Registered Student Organizations (RSO’s) operating youth activities on University property
- Student-led organizations are considered third parties and must have their own policies that meet or exceed the requirements of Administrative Policy 10.13 when they hold an activity involving youth (under 18) on University property.
- Registered Student Organization Policy Guide: Interactions with Minors (Youth)
- Developed by the Student Activities Office. Pertains to all RSO’s on UW Seattle campus.