The (19) APL line item is used for expenditures related to the Applied Physics Lab (APL).
Line Setup
The Setup modal displays the Description and UW Sub-Object Code selected.
The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.
Any Notes associated with this line item will display.
Update Periods
Values entered for the Description and the UW Sub-Object Code display for reference.
The name of the period and its date range will display at the top of the period column.
The Prorated Direct Costs line item (19-10) appears on the budget worksheet if the box for Budget includes Applied Physics Lab (APL) on the Properties Tab was checked.
The current PDC Rate displays when its box is checked. The value for each period on the worksheet is equal to the PDC rate multiplied by the total amount for Salaries less any amount for Sea Pay. These values are read-only.
For 19-00 (Dept. Admin. Overhead) and 19-20 (Accrued VAC/SL) lines, the total amount for each period will display.
Note: the (19-40) Department Fixed Fee line appears as the last line item of the budget if the box for Budget includes Fixed Fee on the Properties Tab was checked. The default rate is used to determine the Fixed Fee Value (FFV), which is equal to the Fixed Fee Rate (FFR) multiplied by the sum of the Facilities and Administrative Costs (F&A) and the Total Direct Costs (TDC).
FFV = FFR * (F&A + TDC)
The FFV is then added to the sum of the TDC and F&A to calculate the Total Project Cost (TPC).
The (10) Capital Projects line item is used for costs for the design and construction of buildings. These expenses include land acquisition, design, project management, and site work. They also include art work, fixed equipment, and furnishings.
Line Setup
The Setup modal displays the Description and UWSub-Object Code selected.
The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.
Any Notes associated with this line item will display.
Update Periods
Values entered for the Description and the UW Sub-Object Code display for reference.
The name of the period and its date range will display at the top of the period column.
The following values display for each period:
Quantity
Price
Period Subtotal
General Inflation Rate (%)
Period Inflation
Total
The overall total for the line item displays in the Summary ($) column at the far right.
The Sponsor Budget Map page will initially show where the SAGE Budget expenses will appear, by default, on the RR Detailed Budget.
The following table is a quick reference of which codes map to which sections of the GR Detailed Budget form. For full details view the Grant Runner Sponsor Budget Map article.
When you are logged in to SAGE, but have not been actively using the system for 40 minutes, a dialog message displays indicating that your session will expire in 5:00 minutes. The dialog will continue to count down the time. You have the option to click “Keep Working” to re-activate your session.
If you do not click “Keep Working”, then when the time count reaches zero (0) minutes, your session will expire. Your browser will be redirected to a “session expired” page from which you can log back in to the system you were using. Any unsaved data at the time your session expires will be cleared.
The SAGE system has always timed out after 45 minutes of inactivity. We have now made the timeout more visible so you know that your session has expired, instead of sending you to the tasklist with no explanation.
The following image shows the session timeout dialog, with the time remaining until expiration and the instruction to click “Keep Working” if you want to continue to stay logged in.
This line displays after the (38) Unallocated line or after (19) APL, if you selected it.
The system automatically calculates this amount.
Total Direct Costs is the sum of the amounts for Object Codes 01 through 38, plus, if selected, (19) APL. It does not include (19-40) Department Fixed Fee.
Reference entries in the expanded section (on the parent worksheet)
Parent Budget TDC, excluding subcontracts = Total Direct Costs – the sum of Total Project Cost of any subcontract sub budgets
Subcontract(s) TDC, less F&A = sum of the Total Direct Costs for all subcontract sub budgets
Total Direct Costs Less Subcontract (Consortium) F&A = Total Direct Costs – sum of the F&A on any subcontract sub budgets
Entries for any internal or subcontract sub budgets
Internal sub budget entries display their Total Direct Cost
Subcontract sub budget entries display their Total Project Cost
The following image shows the three standard rows and additional rows for two sub budgets. One is a Subcontract, the other is a UW Internal sub budget.
