Tag Archives: Sub Budget

This line displays after the (38) Unallocated line or after (19) APL, if you selected it.

The system automatically calculates this amount.

  • Total Direct Costs is the sum of the amounts for Object Codes 01 through 38, plus, if selected, (19) APL. It does not include (19-40) Department Fixed Fee.
  • Reference entries in the expanded section (on the parent worksheet)
    • Parent Budget TDC, excluding subcontracts = Total Direct Costs – the sum of Total Project Cost of any subcontract sub budgets
    • Subcontract(s) TDC, less F&A = sum of the Total Direct Costs for all subcontract sub budgets
    • Total Direct Costs Less Subcontract (Consortium) F&A = Total Direct Costs – sum of the F&A on any subcontract sub budgets
    • Entries for any internal or subcontract sub budgets
      • Internal sub budget entries display their Total Direct Cost
      • Subcontract sub budget entries display their Total Project Cost

The following image shows the three standard rows and additional rows for two sub budgets. One is a Subcontract, the other is a UW Internal sub budget.

example of expanded total direct costs line item

Sub budgets may be included in any budget. Each type of sub budget serves a particular purpose.

Field Description
Internal UW Budget Since it inherits all of the parent budget’s UW business rules, benefit rates, and F&A settings, it can be used to break out budgets for separate UW departments, for example.
Fabrication Budget The data in this sub budget rolls up to a single line on the parent budget under the (06) Equipment category.
Subcontract Budget The data in this sub budget rolls up to a single line on the parent budget under the (03) Other Contractual Service category.

A subcontract sub budget can also support custom external F&A rates and external benefit rates.

The Sub Budgets tab lists all sub budgets associated with the parent budget.

Sub Budgets list

If there are existing sub budgets, the following information displays:

Field Description
Ref # The unique number assigned to the sub budget. Click it to display the budget’s worksheet.
Type Internal UW Budget, Fabrication Budget, or Subcontract Budget
Working Title The name of the sub budget.
Origin Describes the source of this sub budget – either created directly or imported (copied).

Delete link displays to the far right of each sub budget listed. Click the link to remove the sub budget from the parent budget.

Below the list are two links.

  • Add Sub Budget: Click this to create a new sub budget.
  • Import Existing Budget: Click this to search for and select an existing budget to be related to this parent budget. The imported budget will be added as an Internal UW type sub budget.

Another way to access a sub budget is through the list at the bottom of the parent worksheet.