Tag Archives: Attachments

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Use the View Attachments button on the Subaward Overview page to display the Subaward Attachments page.

This page lists all of the attachments associated with the subaward, grouped into Department Request Documents and OSP Documents. You can use the Filter function to display attachments for just a single request.

In addition to the standard information about an attachment, the list includes the Subaward Request Number.

To return to the Subaward Overview page, select the Close button below the list or use the breadcrumb.

view attachments page

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You must upload at least one attachment before submitting your new subaward request. OSP requires specific documents for new requests and modifications. See the Setup page for Subawards for a description of the required documents.

To upload and attach a document, select Add Attachment.

attachments link

When you upload the first attachment, the page will refresh. You will see two attachment subsections: Department Request Documents and OSP Documents. All of the documents you upload will display in the Department section. Any documents that OSP uploads will display in the OSP section.

attachments section showing department request documents and O S P documents subsections

Once you have uploaded an attachment, you can view it by selecting its Description. Use the Update link to upload a new version of an existing attachment. The Delete link will remove the attachment. Note that if there is more than one version of an attachment, you can only update or delete the most recent version.

example of versioned attachment

Once you have submitted your subaward request, you will see a View Attachments button on the upper right of the Subaward Overview page. The View Attachments page displays all of the attachments associated with your subaward’s requests in one list.

Chrome and Attachment Names with Commas

Issue: If the file you attach to your eGC1 contains a comma in its name, you will have a problem opening it in Chrome.

Workaround: Rename the file before attaching to eliminate this issue, or if already attached, use a different browser to view the file.

How will I know when award or other documents are attached to my eGC1?

At this time, we do not send a notification when a new document is attached to your eGC1. The best strategy for tracking new documents is to check the Attached Documents page of your eGC1 regularly.

How do I attach, update and delete eGC1 documents?

October 2015 SAGE Maintenance Release

New Features, Changes and Bug Fixes

eGC1   

  • A new multi-select Country field has been added to the eGC1, to track where international work will be performed.  This field will be visible to users only when they answer “YES” to the question of whether work will be performed internationally.  This country-level data will be used in reporting and analytics.
  • The Sponsored Program Activity Type field on the eGC1 and FA was amended to allow users without a mouse to utilize the drop down control with keyboard alone. This change supports making the SAGE application more accessible.  The expand/collapse capability in the drop down is also removed, since this was causing some confusion with users.  The list of selectable options will be fully expanded, within their respective categories, making for a more intuitive user experience.
  • Bug Fix:  An issue that was causing eGC1 approval snapshots to not display attachments that had newer versions uploaded after the snapshot was taken has been fixed so that all point-in-time versions of attachments display in approval snapshots.

SAGE Reporting Update

The Subaward Status Report will be located in the BI Portal and will replace the existing static report found on the OSP website.  This version will be near real-time (data refreshed nightly), giving campus more timely information on the status of their pending subawards, and will alleviate the time consuming preparation done by OSP in posting the current static report.

Note: This report will be available in the days following the SAGE release.

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The Connected Budget Data section links to the current versions of your connected budget and sub budgets. You will see the connected budget and sub budgets, with the budget number, budget type, budget name, and Budget Edit Number. To display a budget in Microsoft Excel, click the budget link.

When your eGC1 and budget are in Composing, Withdrawn, or Returned status, you can modify the data in the budget. The Budget Edit Number will change when you make modifications to the parent budget or any attached sub budgets. When your eGC1 and budget are in Routing or In OSP status, you cannot edit the budget unless you withdraw the eGC1 or OSP returns it.

Once OSP has approved the eGC1, you can edit the linked budget. When you link a budget period to an eGC1, you cannot link it to another eGC1. You can link the budget’s future periods to another eGC1. This allows you to revise the approved budget period and update future periods to reflect changes in funding.

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This section includes documents that OSP has uploaded. Therefore, you may not update or delete them.

OSP does not need to withdraw or return the eGC1 in order to attach documents. Therefore, the TimeDateStamp appearing at the top of the Summary page of the eGC1 is not updated.