APL Costs


This line item is used for expenditures related to the Applied Physics Lab (APL).

Line Setup

Clicking the (19) APL link and then the Add APL button will open the setup modal.

The Setup modal displays with the Description and UW Sub-Object Code fields populated with default values.

Enter a description for this line item and then select the appropriate UW Sub-Object code from the drop down menu.

You can use the optional Note field to add any relevant information for this entry.

Select Update Periods to display the item entry modal.

Note: if you selected the Budget includes Applied Physics Lab (APL) checkbox in the Global Attributes section of the Properties page (step 1 of the budget creation wizard), then a line item for (19-10) Prorated Direct Costs will also display under this summary line. The information is read-only.

Update Periods

This item-entry screen appears for (19-00) New APL items created by clicking the Add APL button and for the (19-10) Prorated Direct Costs line.

The Prorated Direct Costs line item (19-10) appears on your budget worksheet if you checked the box for Budget includes Applied Physics Lab (APL)  on the Properties Tab. The current PDR rate will display when you check its box. The value for each period on the worksheet is equal to the PDC rate multiplied by the total amount for Salaries and Wages less any amount for Sea Pay. These values are read-only.

Values entered in the setup step for the Description and UW Sub-Object Code are displayed here for reference.

The name of the period and its date range will display at the top of the period column.

For 19-00 (Dept. Admin. Overhead) and 19-20 (Accrued VAC/SL) lines, enter the total amount for each period.

Note: the (19-40) Department Fixed Fee line will appear as the last line item of your budget if you checked the box for Budget includes Fixed Fee on the Properties Tab. The default rate (currently 5.7%) is used to determine the Fixed Fee Value (FFV), which is equal to the Fixed Fee Rate (FFR) multiplied by the sum of the Facilities and Administrative Costs (F&A) and the Total Direct Costs (TDC).

FFV = FFR * (F&A + TDC)

The FFV is then added to the sum of the TDC and F&A to calculate the Total Project Cost (TPC).


At this point you can do either of the following:

  • Select Save and Return to Worksheet to save your data, close the Update Periods modal and return to the worksheet
  • Select Line Setup to save your data and return to the Line Setup modal where you can edit any of the values, as needed.

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