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Tag Archives: Update Periods

Student Aid Tuition and Fees Costs

The (08) Tuition and Fees line is used for tuition costs.

Line Setup

The Setup modal displays the Description. The specific sub-object code for Tuition and Fees (08-05) will have automatically pre-populated.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Academic Quarter Tuition Rate
  • Number of Academic Quarters
  • Academic Tuition Amount
  • Summer Quarter Tuition Amount
  • Increase % (Academic & Summer)
  • Total Tuition

The overall total for the line item displays in the Summary ($) column at the far right.

APL Costs

The (19) APL line item is used for expenditures related to the Applied Physics Lab (APL).

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The Prorated Direct Costs line item (19-10) appears on the budget worksheet if the box for Budget includes Applied Physics Lab (APL) on the Properties Tab was checked.

The current PDC Rate displays when its box is checked. The value for each period on the worksheet is equal to the PDC rate multiplied by the total amount for Salaries less any amount for Sea Pay. These values are read-only.

For 19-00 (Dept. Admin. Overhead) and 19-20 (Accrued VAC/SL) lines, the total amount for each period will display.

Note: the (19-40) Department Fixed Fee line appears as the last line item of the budget if the box for Budget includes Fixed Fee on the Properties Tab was checked. The default rate is used to determine the Fixed Fee Value (FFV), which is equal to the Fixed Fee Rate (FFR) multiplied by the sum of the Facilities and Administrative Costs (F&A) and the Total Direct Costs (TDC).

FFV = FFR * (F&A + TDC)

The FFV is then added to the sum of the TDC and F&A to calculate the Total Project Cost (TPC).

TPC = FFV + F&A + TDC

Student Aid Stipend Costs

The (08-02) Stipends line is used for student stipend costs. Stipends are not associated with a specific student.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Number of Stipends
  • Stipend Amount
  • SubTotal
  • Increase (%)
  • Period Inflation
  • Total

The calculations are:

  • Period Subtotal = Number of Stipends times Stipend Amount
  • Total = Period Subtotal plus (General Inflation Rate (%) times Period Subtotal)

Unallocated Costs

The (38) Unallocated line item is used for any expense not covered by the other codes in the budget.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

The Description displays for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Amount
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.

Capital Projects Costs

The (10) Capital Projects line item is used for costs for the design and construction of buildings. These expenses include land acquisition, design, project management, and site work. They also include art work, fixed equipment, and furnishings.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Quantity
  • Price
  • Period Subtotal
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.

Other Contractual Services Costs

The  (03) Other Contractual Services line is used for consultant travel, freight charges, or membership dues.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Quantity
  • Price
  • Period Subtotal
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.

Service Contracts Costs

The (02) Service Contracts line is used for research subject reimbursement or technical research services.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Quantity
  • Price
  • Period Subtotal
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.

Equipment Costs

The (06) Equipment line is used for computing equipment, library materials such as books, software, and serials subscriptions.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Quantity
  • Price
  • Period Subtotal
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.

Supplies and Materials Costs

The (05) Supplies and Materials is used for supplies and materials, such as book, chemicals, office supplies, and non-capitalized equipment.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Quantity
  • Price
  • Period Subtotal
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.

Travel Costs

The (04) Travel line item is used for air fare, car rental, in- and out-of-state per diem, as well as international travel, and cash advance expenses.

Line Setup

The Setup modal displays the Description and UW Sub-Object Code selected.

The Destination field will display Domestic or Foreign.

The Cascade Entries checkbox will be checked if “Cascade entries on non-salary items” was selected.

Any Notes associated with this line item will display.

Update Periods

Values entered for the Description and the UW Sub-Object Code display for reference.

The name of the period and its date range will display at the top of the period column.

The following values display for each period:

  • Quantity
  • Price
  • Period Subtotal
  • General Inflation Rate (%)
  • Period Inflation
  • Total

The overall total for the line item displays in the Summary ($) column at the far right.