Information for unit heads, administrators, and managers who are ensuring compliance with the Husky Prevention & Response (HPR) employee course requirement.
New employee course completion expectations
- New employees must complete the HPR course within 30 days of their hire date.
- The HPR course launched for new employees on October 1, 2021.
New employees are notified of their obligation to complete the HPR employee course via an email from the Office of the Title IX Coordinator. Units, departments, and human resources professionals should include information about completing the HPR course in their onboarding and orientation materials.
Existing employee course completion expectations
- Existing employees were required to complete the HPR course within 30 days of their unit assignment date.
- Existing employees were assigned the HPR course during the 2021-22 and 2022-23 academic years according to the unit assignment schedule.
When existing employees were assigned the course, they were notified of their obligation to complete the course via an email from the Office of the Title IX Coordinator.
Unit head oversight
Unit heads are responsible for ensuring employee compliance with the HPR employee course requirement. Employees include all faculty, other academic personnel, staff, and student employees. Unit heads are not responsible for (non-employee) student compliance of the HPR student course.
Unit heads and supervisors should:
- Communicate the HPR course requirement to new employees in appointment letters and onboarding materials.
- Approve the use of work time for employees to complete the HPR course.
- Remind employees of the requirement and timeframe for compliance via internal communications.
- Address non-compliance through appropriate mechanisms based on employee role. See below for examples.
Tools for the existing employee rollout
Unit Head FAQs
Unit heads should initially implement follow-up communications and activities to address employee non-compliance. If follow-up communications are not successful a unit head or designee may:
- Implement corrective action in accordance with the employee’s classification or job title
- Document the non-compliance in performance or promotional reviews
- Implement other actions or outcomes such that the employee:
- May become ineligible for promotion and/or re-appointment
- May become ineligible to supervise or advise students
- May become ineligible to supervise full or part-time employees
- May become ineligible for committee membership, leadership roles, and/or travel funds
Unit heads and their designees can access employee course completion records via the Title IX Employee Course Completion dashboard in the BI Portal. The dashboard includes completion and non-completion records for employees in every unit. Unit heads or their designees can export the records and further organize and sort them.
Access to dashboards available through the BI Portal requires you to be working at a UW location and connected to the UW network or for off-campus access to connect to UW’s network via a VPN (virtual private network). Dashboard access link: Title IX Employee Course Completion.
Unit heads and their designees can access employee course completion records via the Title IX Employee Course Completion dashboard in the BI Portal. Access to dashboards available through the BI Portal requires you to be working at a UW location and connected to the UW network or for off-campus access to connect to UW’s network via a VPN (virtual private network). Dashboard access link: Title IX Employee Course Completion.
UW Med Clinics & Hospitals has built additional employee completion reports for managers and supervisors. The UW Med SSRS employee completion report hosted on a UW Med platform is something created and maintained by UW Medicine HR which the Office of the Title IX Coordinator does not have access to. In order to view the report, you must be logged in to the AMC network using your UW Medicine (AMC) credentials prior to clicking the link. To receive support accessing the report or learn more about it please email email@example.com.
The HPR employee course utilizes the HR Hierarchy to group employees into units. Reviewing the HPR Employee Course HR Hierarchy Guide may help you understand the structure of the UW units.
The HR Hierarchy is a new Workday org assignment that provides insight into the reporting structures across the colleges, schools, administrative units, and UW Medicine entities that make up the University of Washington and will be used for department and institutional-level reporting efforts that included reporting relationships. The HR Hierarchy is not tied to funding or costing but allows for reporting on HR relationships. The Title IX employee course completion dashboard uses levels 2-6 of the HR Hierarchy:
- Executive (level 2): Identifies groups that report to the Office of the President, Office of the Provost, or groups that are part of UW Medicine Health System.
- Campus (level 3): Identifies groups by affiliation with a specific campus (Bothell, Seattle, Tacoma) or UW Med Health Systems.
- Seattle Campus is academic units and Seattle Campus (2) is administrative units.
- Major Org (level 4): Identifies groups by a specific college, school, or administrative unit.
- Major Area (level 5): Identifies groups by a specific organization or division.
- Department (level 6): Identifies groups by department (academic units) and office (administrative units).
If you need more information on the HR Hierarchy, please refer to the HR Hierarchy webpage.
The HPR Employee Course HR Hierarchy Guide allows you to review how to use the HR Hierarchy levels to identify your unit’s specific population. When using the dashboard most units should begin filtering by first selecting the Executive (level 2) and/or Major Org (level 4) filters relevant to your unit. By selecting these filters first, the options displayed in levels 5 and 6 will be reduced and filtered to only your specific unit.
Before entering the Title IX Employee Course Completion dashboard there is usage information provided on the landing page. Select the menu titles (overview, interpretation, filter, technical information, definitions) on the left of the screen to open the tabs of additional information.
Each employee is affiliated through their primary unit based on the HR Hierarchy. If an employee is not displaying in your report you may not be required to monitor their course compliance. If you need to review the record of an employee not listed in your unit report, try searching for them by their UW NetID.
Unit heads such as Deans and Associate Vice Presidents will not be in unit reports due to how the HR Hierarchy functions. You can find a unit head’s completion record by searching for them by their UW NetID.
Completion records are updated nightly so it may take 24 hours after an employee completes the course for the updated information to be reflected in this dashboard. If it has been more than 24 hours since the employee completed the course, you can email firstname.lastname@example.org with your question about the specific employee course completion record.
Former student employees, who completed the abbreviated student employee track and are subsequently hired into a staff or faculty role, will be re-assigned the full HPR course and required to complete the track of the employee course relevant to their new role. When this occurs their previous course completion (of the student employee version of the HPR employee course) will be cleared and not displayed on the unit report.
Employees can visit the Title IX employee course page to learn more about the course and their completion expectations.
Please submit any feedback or questions about the course to email@example.com.