Student Financial Aid

March 20, 2020

COVID-19: Financial Aid FAQs

All of my classes have converted to on-line during the COVID-19 outbreak? Can I use my financial aid for on-line courses?

Financial aid eligibility does not change due to the conversion of in-person courses to on-line courses. It is important that you start the classes you are registered for. After your aid disburses on March 25, if you don’t start attendance in all of your courses, please contact our office right away for further information on how your aid may be affected. If at any time during the Spring quarter, you decide to stop attending your classes, please notify us right away.

I’ve decided to attend less than full-time during the COVID-19 outbreak. How does attending part-time change the financial aid I can receive?

For undergraduates:

Pell Grant and Washington College Grant—require proration of grants based on less than 12 credits of attendance. If you attend between 9-11 credits you will receive 75% of your full grant amount, between 6-8 you will receive 50% of your full grant amount, and between 3-5 credits you will receive 25% of your full grant amount. Pell Grant recipients may receive a less than half time grant amount for enrollment at 1 or 2 credits as well.

University grants, Office of Student Financial Aid Scholarships, Supplemental Educational Opportunity Grant, and Work Study—usually require at least 12 credits but an exception will be made to allow you to keep these funds for attendance between 6-11 credits for Spring quarter 2020. Attendance under 6 credits will require a priority appeal for consideration of continued funding. Tuition waivers fall under these same rules, but could be reduced due to lower tuition costs as these waivers can only be used to pay towards your tuition.

Student loans—require at least 6 credits of attendance and generally are not adjusted for attendance between 6-12 credits.

If you decide to attend less than full-time, please notify our office so we can adjust your aid if needed.

For graduate and professional students:

Student loans—require at least 5 credits of attendance (6 for professional students) and generally are not adjusted for attendance between 5-10 credits (6-12 for professional students).

University grants and Office of Financial Aid tuition waivers—usually require at least 10 credits (12 credits for professional students) but an exception will be made to allow you to keep these funds for attendance between 5-9 credits (6-11 for professional students). Attendance under 5 credits (6 credits for professional students) will require a priority appeal for consideration of continued funding. Tuition waivers may also require proration due to lower tuition costs as these waivers can only be used to pay towards your tuition.

If you decide to attend less than full-time, please notify our office so we can adjust your aid if needed.

Satisfactory Academic Progress

My class is now being graded on a CR/NC basis. Does this count for financial aid?

Yes, if you receive a CR grade for any of your courses, this counts as satisfactory completion for financial aid purposes.

Some of my winter quarter grades will be submitted late due to the COVID-19 virus. Will my spring aid still be disbursed?

As long as your instructors submit grades that show you completed at least half-time attendance for the winter quarter, your aid for spring quarter will not be delayed.  If grades turned in show you completed fewer than 6 credits (for undergraduate and professional students) or 5 credits (for graduate students) then your federal aid will not be delayed, although you will need to contact our office with an appeal for the release of any state or institutional grants.  Keep in mind that we know there have been delays and unusual situations due to COVID-19 and we will consider an exception for you to the satisfactory academic progress requirements if possible.

For students who were on an academic plan with our office and all of your grades are not in, you will need to file an appeal with us, providing an update of your situation.

We will continue to monitor your submitted grades for two weeks, so if additional grades are submitted for you, we use the updated information.

I have extra expenses or have lost income due to the COVID-19 outbreak. Can I receive additional financial aid during spring quarter?

Please see our revision request process to let our office know the financial loss you have suffered related to the COVID-19 outbreak. We may be able to help with additional expenses. Extra medical, extra child care costs, additional rent deposits and additional computer equipment to take courses on-line, are examples of the type of expenses we may be able to help with. We also may be able to help with loss of income if you are not able to earn funds through your work study job or other non-work study employment. Please keep in mind that we have more loan funds available than grant funds and although we will consider your request for grant aid first, we may only be able to award additional loan funds.

Will my aid be adjusted if I move back home with my parents or relatives for spring quarter?

For spring quarter 2020, we will not adjust your financial aid should you decide to move in with your relatives. We assume that you will use the same level of funds for rent/food for spring quarter given unusual expenses, like moving expenses, and given the general disruption caused by the response to COVID-19. However, you will want to review the amount you are borrowing for spring quarter and if you can borrow less, email us with the amount you want to decrease your parent or student loan. It is a good idea to only borrow what you need.

In future quarters, you will need to report to us if you change to living with relatives instead of in on or off campus housing.

For additional information please visit: Novel coronavirus & COVID-19: facts and resources