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Web Strategy Documentation Library

UW Directory Plugin

Function: A tool that allows for quick and easy implementation of people and their roles into a web page.

How to get the UW directory plugin

Interested in using this on your site? If your site is hosted by Web Strategy, reach out to uweb@uw.edu to request activation. If your site is on depts, you can enable it from the Plugins section of the WordPress admin.  

Another option is to download the plugin from Github.

View directory example

Add new directory entry

Step 1: Add new directory entry

On the lefthand toolbar, under “Directory,” click “All Directory Entries.” Then, press the button at the top of the screen labelled “Add New Directory Entry.”

Alternatively, on the lefthand toolbar, click “Add New Directory Entry” to simply add a new entry.

Step 2: Enter required inputs

  • Entry title: Add the title of the Directory Entry (usually the name of the person)
  • Image: Add a headshot of the person. The suggested image size is 540px x 360px, or a 3:2 aspect ratio.
    • ** Note: If no image is selected, a placeholder image will be used.
  • First name: Enter first name
  • Last name: Enter last name
  • Team/Category: Select the appropriate team/category from the dropdown menu (Learn more about how to add new teams/catagories below.)
  • Title of person: Enter the title/position

Step 3: Enter optional inputs

  • Pronouns: Enter pronouns
  • Email: Enter email address
  • Website: Enter website URL
  • LinkedIn: Enter LinkedIn URL
  • Bio: Enter any additional information within a 1000-character limit

** Note: The bio section supports light HTML markup to style text.

Step 4: Publish entry

Once you are done with your entry, click “Publish.” Repeat Step 2 and 3 until all the entries are finished.  

Add new team/category

There are two different ways to add new teams/categories:

Adding a new team using the “+” button

If the desired team is not listed, press the “+” button on the right of the dropdown labelled “Team/Category” to add a new team.   

If the team you are adding is within a larger team or department in the organizational hierarchy, select the name of that team as the ‘parent’. (Ex. The UMAC Web Strategy Team is a team within the UMAC Digital Strategy Team, making Digital Strategy the ‘parent’ team of Web Strategy.)

Press “Add” when completed. 

Adding a new team via the lefthand toolbar

Alternatively, click “Departments” on the lefthand toolbar to add a new team/category. 

If adding a team/category this way there are two additional, and optional, inputs.  

  • Slug: the URL-friendly version of the name of the team or department. It is usually all lowercase and contains only letters, numbers, and hyphens.
  • Description: any additional information on the team to be included. The description is not prominent by default; however, some themes may show it.

Display the directory

To embed the directory into a specific page, type in [uw_directory] on the page you want to display it on.

Depending on the use case/builder needs, there are two options to display the directory:

  1. On a separate page that only contains the directory.
  2. Within a page that has other content as well.

** Note: Any content under the [uw_directory] shortcode will not appear, so make sure that the directory is the last part of the page.