Grants Information Memoranda (GIM)

Introduction to the Grants Information Memoranda (GIM)

Grants Information Memoranda are statements of policy related to grant and contract issues. General University policies and procedures related to grants and contracts are outlined in the University Handbook and the Administrative Policy Statements. There are, however, some unique and more restrictive policies related to grants and contracts imposed by the funding agencies. Special statements of policy are sometimes required related to grant and contract issues. These additional requirements, instructions and explanations are embodied in a series of numbered Grants Information Memoranda which are to be found in this Grants Information Memoranda Manual. Questions related to any of the Grants Information Memoranda or to other University Policy and Procedure documents concerning sponsored activity support may be referred to Office of Sponsored Programs at 543-4043.

Table of Contents

• GIM 1--A Guide for the Preparation of Grant and Contract Proposals
  • Section I--General Information
  • Section II--Form of Grant and Contract Proposals
  • Section III--Budget
    • Attachment A--Salary Certification
  • Appendix I--Checklist
  • Appendix II--Sample Cover Page
  • Appendix III--Sample Research Grant Budget
  • Appendix IV--Sample NSF Grant Budget
  • Appendix V--Sample Contract Budget
• GIM 2--Fiscal Responsibilities on Grant and Contract Accounts
• GIM 3--Employee Benefit Costs Under Sponsored Program Accounts
• GIM 4--Cover Sheets for Grant and Contract Proposals
• GIM 5--Supplementation of Stipends of Fellows and Trainees
  • Attachment A--PHS Policy with Respect to Financial Supplementation of Predoctoral and Postdoctoral Trainees
  • Attachment B--NSF Policy with Respect to Financial Supplementation of Fellows
  • Attachment C--Fellow and Trainee Supplementation Policy
• GIM 6--Indirect Cost Charges on Revised Budgets
• GIM 7--Subcontracts for Research
• GIM 8--Administration of National Science Foundation Grants
  • NSF Grant Proposal Guide
  • Grant Proposal Forms Kit
  • Grant and Agreement Conditions
• GIM 9--Advance Budget Numbers (Advance Notices)
  • Online Advance Budget Number Request Form
• GIM 10--Significant Financial Interest Disclosure Policy
  • Exhibit 1--Significant Financial Interest Disclosure Form
• GIM 11--Acquisition of Excess Government Personal Property under Grants from the NSF
  • Attachment A--Acquisition of Excess Government Personal Property by NSF Grantees
• GIM 12--National Institutes of Health Grants Policy
• GIM 13--Indirect Cost Rates
  • Attachment A--Summary of Indirect Cost Rates to be Included in Grant and Contract Proposals
  • Attachment B--Guidelines for Determining Indirect Cost Provisions in Proposals Where Project is Conducted at Two or More Locations
  • Attachment C--Grant and Contract Relationships with State Agencies
  • Attachment D--Guidelines for Application of Indirect Cost Rates
• GIM 14--Delegation of Signature Authority for Sponsored Projects
  • Attachment--Delegation of Signature Authority for Sponsored Projects
  • Attachment A--Grant Purchase Authorization Form
  • Attachment B--Authorization of Expenditures Form
  • Attachment C--Authorization to Initiate/Approve Acquisition of Goods and/or Services Form
  • Attachment D--Signature Authority - Authorization of Expenditures
• GIM 15--Transfer of Expenditures Between Grant or Contract Budgets
  • Attachment A--Grant and Contract Accounting Request to Transfer Expenditures (GCA Form 1045)
  • Attachment B--Cost Transfer Minimum Threshold
• GIM 16--Project Site Visits and Other Scientific Group Visits
• GIM 17--Administrative Review of Cooperative Agreements
  • Attachment A--Guidelines for Review of Proposed Cooperative Agreements Between the University and Other Organizations
• GIM 18--Postaward Administration of National Institutes of Health (NIH) Grants
  • Attachment A--Postaward Administration
  • NIHGPS Search for "Administrative Requirements"
• GIM 19--Deadlines for Proposals to Outside Agencies
• GIM 20--Activities Involving Human Subjects, Including Clinical Research
• GIM 21--Cost Sharing on Sponsored Agreements
  • Attachment A--Effort Reporting
  • Attachment B--Addendum to GC-1 Form
• GIM 22--Facilities and Administrative Costs: An Explanation
  • Attachment--A Primer on Facilities and Administrative Costs
• GIM 23--Costing Policy for Sponsored Agreements
  • Attachment 1--Costing Policy for Sponsored Agreements
• GIM 24--Documentation of Personal Services Costs Charged to Federally Sponsored Projects
• GIM 25--Provision for Estimated Salary Increases
• GIM 26--Procedures for Rebudgeting of Funds and Change of Principal Investigator
  • Attachment A--Request for Rebudgeting form (GCA Form 1091)
• GIM 27--Use of Experimental Animals: Regulations
• GIM 28--Grant and Contract Proposals to Private Foundations
• GIM 29--Release of Data Included in Proposals
• GIM 30--Graduate Student Compensation Levels on NIH Grants
• GIM 31--Deleted
• GIM 32--Teaching Cost on Research Agreements
  • Attachment A--Compensation for Personal Services
• GIM 33--Grant and Contract Proposals to Industry
• GIM 34--Guidelines for Classification of Sponsored Projects and Gifts
• GIM 35--Effort Reporting Policy for Sponsored Agreements
• GIM 36--Human Embryonic Stem Cell Research Policy and Guidelines
• GIM 37--Research Data
• GIM Index