UW Research

Institutional Facts and Rates

Annual Report: UW Financial Management

Annual Report

Codes and Numbers

Description Number/code
Animal Welfare Assurance #
D16-00292 or A3464-01 (either may be used)
More animal welfare regulatory codes and numbers
CAGE Code 1HEX5
Compliance Report Date (Approved by OFCCP) 3/2/2000
Congressional District WA-007
DUNS Number 605799469
DUNS Number – DoEd only 042803536
European Commission Participant Identification Code (PIC #) 998096536
F&A Rate Agreement Date July 21, 2017
FICE Code 3798
Federal Demonstration Partnership (FDP) Expanded Clearinghouse UW FDP Profile Information
Human Subjects Assurance FWA FWA00006878
View the FWA and Expiration Date
Search by IORG#0000143, click on U of Washington.
IRB Registration Numbers Registration numbers assigned by OHRP for each individual UW IRB:

  • A – IRB00000241
  • B – IRB00000242
  • D – IRB00000727
  • J – IRB00005647
IRS / Entity Number 91-6001537
UW IRS Tax Determination Letter
IRS / W-9 Form IRS W-9 Guidance & Form
NAICS Code 611310
NRC Biohazards WN-C001-1
UBI Number 178 019 988
Washington Statewide Vendor SWV#0000210-03

More Codes, Numbers, and Certification Details are available in the System for Award Management (SAM). Use the UW DUNS Number in the search box.

Employee Fringe Benefit Rates

For each dollar paid as salary or wage to an employee, the university incurs associated costs for fringe benefits. These benefits include F.I.C.A., worker’s compensation, unemployment compensation, retirement, and health insurance. These rates change and are updated on an annual basis. GIM 3 policy – Fringe Benefit Rates and Sponsored Projects

Payroll Load Rates & Preliminary Benefit Rates (UW Financial Accounting)

Campus Benefit Rates

Salary Titles Object Codes Current Rates Preliminary Rates
Instruction and Research Faculty 01-10 24.9%
Medical Residents 01-20 30.5%
Residents and Chief Residents 01-20E 30.5%
Graduate student appointments 01-30, 01-40 18.4%
Post-Doctoral Trainees 01-50 15.2%
Classified staff 01-60 40.1%
Professional staff 01-70 32.5%
Professional staff (retirement exempt) 01-70ER 21.7%
Professional staff (healthcare exempt) 01-70EH 19.4%
Professional staff (retirement and healthcare exempt) 01-70EB 8.6%
Hourly, Visiting Scientists, and O.T. 01-80 20.7%
Pre-doctoral Fellows and Trainees 01-90 27.6%

APL Benefit Rates

Certain Applied Physics Laboratory (APL) rates include staff leave accruals and differ from campus rates.

Salary Titles Object Codes Current Rates Preliminary Rates
Benefits Leave Total Benefits Leave Total
Instruction and Research Faculty 01-10 24.9% 4.5% 29.4%
Medical Residents 01-20 30.5% 0% 30.5%
Residents and Chief Residents 01-20E 0% 0% 0%
Graduate student appointments 01-30, 01-40 18.4% 0% 18.4%
Post-Doctoral Trainees 01-50 15.2% 0% 15.2%
Classified staff 01-60 40.1% 28.1% 68.2%
Professional staff 01-70 29.9% 24.8% 54.7%
Professional staff (retirement exempt) 01-70ER 0% 0% 0%
Professional staff (healthcare exempt) 01-70EH 0% 0% 0%
Professional staff (retirement and healthcare exempt) 01-70EB 0% 0% 0%
Hourly, Visiting Scientists, and O.T. 01-80 20.7% 0% 20.7%
Pre-doctoral Fellows and Trainees 01-90 27.6% 0% 27.6%

Facilities and Administration (F&A)

All sponsored program activity type fall into three Major Functions as defined in the Federal Uniform Guidance: Organized Research, Instruction, or Other Sponsored Activity (OSA).

F&A costs are those costs incurred for a common or joint purpose benefiting more than one cost objective that cannot be readily assigned to a particular sponsored project. F&A costs are also referred to as “indirect costs.” Examples include electricity, IT, depreciation on buildings, and general departmental administrative costs.

The University establishes F&A rates to be used when preparing proposal budgets for sponsored program activity. These F&A rates account for the F&A costs that will be incurred to carry out the project.

F&A rate agreement letters.

Learn more about how F&A rates are established from Management Accounting & Analysis.

GIM 13 is the official UW policy on F&A rates.

Determining the Correct F&A Rate for New & Competing Supplements:

  1. If Special Cases exist, skip steps 2-6.
  2. Select the appropriate sponsored program activity type for the project.
  3. Select the location(s) where work will be performed.
  4. If multiple locations, determine how to split rates.
  5. If a multi-year budget, account for any change in F&A rate in future years, as set out in the rate table below.
  6. Understand the Base Calculation for your project.

If organized research has a component of instruction or other sponsored activity, the rate for organized research shall be applied to the entire project.

F&A Rate Table for Proposal Preparation

Use these rates for proposal preparation. The F&A rate is applied to the base amount of the project. Review GIM 13 F&A Rate guidance for information on: base calculations, activity types, locations, activity at multiple locations and more.

On-Campus F&A Rates

On-Campus locations budget calculations use base type Modified Total Direct Cost (MTDC) unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

On-Campus Organized Research, Rates, Dates & Fiscal Year (FY)
54.5% 7/01/2012 – 6/30/2017 FY 2013-2017
55.0% 7/01/2017 – 6/30/2018 FY 2018
55.5% 7/01/2018 – 6/30/2020 FY 2019-2020
On-Campus Other Sponsored Activity, Rates, Dates & Fiscal Year (FY)
33.8% 7/01/2009–6/30/2016 FY 2010-2016
37.0% 7/01/2016–6/30/2020 FY 2017-2019
On-Campus Instruction, Rates, Dates & Fiscal Year (FY)
53.0% 7/01/2009–6/30/2020 FY 2010-2020

South Lake Union (SLU) & Eastlake F&A Rates

A,B, C, and Brotman (D) Building 850 Republican St.
E & F Building 750 Republican St.
Rosen Building 960 Republican St.
Eastlake Building 1616 Eastlake Avenue East

SLU & Eastlake budget calculations use base type Modified Total Direct Cost (MTDC) unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

SLU Organized Research Rates, Dates & Fiscal Year (FY)
74.0% 7/01/2014 – 6/30/2016 FY 2015-2016
75.0% 7/01/2016 – 6/30/2017 FY 2017
76.0% 7/01/2017 – 6/30/2019 FY 2018-2019
76.5% 7/01/2019 – 6/30/2020 FY 2020
SLU Other Sponsored Activity Rates, Dates & Fiscal Year (FY)
33.8% 7/01/2009 – 6/30/2016 FY 2010-2016
37.0% 7/01/2016 – 6/30/2020 FY 2017-2020
SLU Instruction Rates, Dates & Fiscal Year (FY)
53.0% 7/01/2009 – 6/30/2020 FY 2010-2020

Primate Center F&A Rates

Washington National Primate Center
Primate center budget calculations use base type Modified Total Direct Cost (MTDC) unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

Primate Center – Core Organized Research, Rates, Dates & Fiscal Year (FY)
42% 7/01/2009 – 6/30/2016 FY 2010-2016
38.1% 7/01/2016 – 6/30/2020 FY 2017-2020
Primate Center – Other Organized Research, Rates, Dates & Fiscal Year (FY)
78% 7/01/2009- 6/30/2016 FY 2010-2016
83.1% 7/01/2016-6/30/2020 FY 2017-2020
Primate Center – Non-Federal Organized Research, Rates, Dates & Fiscal Year (FY)
83% 7/01/2014–6/30/2016 FY 2015-2016
90.6% 7/01/2016–6/30/2020 FY 2017-2020

Applied Physics Laboratory (APL) F&A Rates

1013 NE 40th street
APL budget calculations use base type Modified Total Direct Cost (MTDC) unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

APL Organized Research, Rates, Dates & Fiscal Year (FY)
17% 7/01/2009 – 6/30/2016 FY 2010-2016
19% 7/01/2016 – 6/30/2020 FY 2017-2020

Off-Campus F&A Rates

Actual performance site locations and Seattle Cancer Care Alliance (SCCA)
Off-Campus locations budget calculations use base type Modified Total Direct Cost (MTDC) unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

Off-Campus Organized Research, Rates, Dates & Fiscal Year (FY)
26% 7/01/2009 – 6/30/2020 FY 2010-2020
Off-Campus Other Sponsored Activity, Rates, Dates & Fiscal Year (FY)
26% 7/01/2009- 6/30/2016 FY 2010-2016
25% 7/01/2016-6/30/2020 FY 2017-2020
Off-Campus Instruction, Rates, Dates & Fiscal Year (FY)
26% 7/01/2009–6/30/2020 FY 2010-2020

Research Vessel F&A Rates

Research Vessel budget calculations use base type Salary & Wages (S&W) unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

Research Vessel Organized Research, Rates, Dates & Fiscal Year (FY)
25% 7/01/2009 – 6/30/2014 FY 2010-2014

Industry Sponsored Clinical Trials F&A Rates

Industry Sponsored Clinical Trials budget calculations use base type Total Direct Cost (TDC) for base calculation unless program announcement states otherwise.
For clinical trials of $1 million or more per year, contact OSP for rate to be negotiated.
Review more GIM 13 base calculation guidance.

Industry Sponsored Clinical Trials Rates and Dates
27% 10/01/2011 – 9/30/2014

Research Affiliate Program F&A Rates

Research Affiliate programs budget calculations use base type Total Direct Cost (TDC) for base calculation unless program announcement states otherwise. Review more GIM 13 base calculation guidance.

Research Affiliate Programs Rates and Dates
20% 1/01/2010 – 12/30/2014

Official Contacts and Mailing Addresses

Authorized Official

Carol Rhodes, Director, Office of Sponsored Programs
4333 Brooklyn Ave NE
Box 359472
Seattle, WA 98195-9472
(206) 543-4043 tel
(206) 685-1732 fax
osp@uw.edu

Official designated to give assurances, make commitments, and execute documents on behalf of the University of Washington as may be required by federal and state agencies and other organizations which provide external support to the University.

The signature of an authorized official certifies that commitments made on proposals will be honored; and ensures that all agreements entered into for external funding conform to federal regulations, agency guidelines, and University policies.

OSP Staff with delegated signature authority

Institutional Mailing Address

University of Washington
4333 Brooklyn Ave NE
Box 359472
Seattle, WA
98195-9472

Cognizant Audit Agency and Individual

U.S. Department of Health and Human Services (DHHS)
Program Support Center (PSC)
Division of Cost Allocation (DCA)
Western Field Office
90-7th Street, Suite 4-600
San Francisco, CA 94103
Tel.(415) 556-5766

Director: Arif Karim, (415) 437-7820
Contact: Janet Turner, (415) 437-7859

Fiscal Officer

Kirsten DeFries, Director of Campus Services
Box 354966
Seattle, WA 98105
Grant and Contract Accounting

Payment Address

Grant & Contract Payments

Mail grant & contract payments to this address, include the UW budget number and invoice number if applicable:
University of Washington
Grant and Contract Accounting
12455 Collections Drive
Chicago, IL 60693

Clinical Trials Payments and Other “Pay in Advance” Projects

Send clinical trial and other “pay in advance” project payments directly to the PI, research coordinator, or fiscal personnel in the PI’s department. Do not send these to the Grant & Contract Accounting address.

State of Washington Single Audit Report

The Single Audit Report is complete.

The UW is audited as part of the state-wide single audit just published on the WA Office of Financial Management website and is referenced as agency 360.