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Disclosure Notification

The Disclosure Notification section appears on the PI & Personnel page.

E G C one disclosure notification section

The Send Disclosure Notification button is used to notify investigators that they have to complete a disclosure (thus linking the disclosure with the eGC1). The button displays both before and after OSP approves the eGC1.

Note: If the Sponsor name (on the Details page) is either blank or “Pending – Notify OSP of Correct Sponsor” the Send Disclosure Notifications button will be grayed out, and an alert message displays. Once you select a Sponsor, the button will become active.

You should send Disclosure Notifications:

  • As soon as possible when the eGC1 is composing. If you haven’t sent the notifications  before you complete the eGC1, SAGE will automatically send them (at Noon and 10:00 PM daily).
  • Whenever you add a new investigator.
  • At Just in Time (JIT) for eGC1s that were approved prior to 8/17/2012.

To send an email message to let each investigator know that they need to complete a disclosure, click the Send Disclosure Notifications button. Once you send the notification, the Compliance Details information (in the Personnel section) will change from “Disclosure Notification not Sent” to “Disclosure Required”.

If an investigator has an unlisted email, that information will display under their name in the Personnel section. When you select the Send Disclosure Notifications button, an informational message appears, explaining that the standard email text (as shown below) will be included in an email to the eGC1 Preparer with instructions to forward it to the investigator.

egc1_personnel_email_warning

Note: SAGE will send only one email notification to each investigator. If an investigator misplaces the email message, they can access FIDS at  http://www.washington.edu/research/tools/fids/

Disclosure message details

  • Subject Line: Indicates that action is required to complete a disclosure for a specific eGC1
  • Email Content: Includes the following information:
    • The investigator’s role
    • The eGC1’s number and title
    • The PI’s name
    • The sponsor and sponsor’s deadline
    • A link to access FIDS and instructions to get started
    • OSP deadline information from GIM 19 Internal Deadlines for Proposals to External Entities
    • A reminder about FCOI training for Institutional Review Required (IRR) sponsors

May 2012 SAGE Maintenance Release

May 17, 2012

New Features

  • The Security and Export compliance questions have been revised, and a new one has been added concerning access to classified national security information. Answering “Yes” to the new question will generate a new Security Reviewer approver node on the approval graph.
  • The SAGE Budget export now contains data formatted to simplify data entry for the SF424 forms. You will find this information following the usual export data.
  • When adding an ad hoc approver or watcher, a new validation checks for any mismatch between the Role chosen and the level of the associated organization code.
  • When OSP marks an eGC1 as eligible for an Advance Budget Review, the eGC1 owners will automatically receive an email message.
  • When users look up personnel, the results will contain the employee identification number. This will allow users to quickly differentiate between personnel with similar names.
  • You may now delete an eGC1 sooner. You must have read/write access, it has been more than six months since the eGC1 has been completed, and the eGC1 is in Withdrawn or Returned status.

Fixes

  • If you create new budget and complete all of the steps until you reach the access page where you add and remove an admin/budget contact, you will see the full budget navigation instead of the wizard.
  • Hyphenated names now display properly.
  • Advance budget is marked as ineligible when a user copies an older eGC1.

April 2012 SAGE Release

April 26, 2012

New Features

  • Budget and eGC1 Preparers, formerly known as Creators, may be updated by anyone with Read/Write access. This allows you control who gets notifications for an eGC1.
  • Users can enter or update access information once, and it will display on the centralized access page shared by both an eGC1 and its connected SAGE Budget.
  • Users with global edit access for an eGC1 will also have read/write access to the connected budget.

Fixes

  • A validation message will be displayed if a user attempts to add a person a second time on the eGC1 PI and Personnel page.
  • All new approval snapshots will be in PDF format; the HTML option has been removed.
  • Personnel from older eGC1s who showed up as duplicate owners will now be displayed once.

August 2011 SAGE Maintenance Release

August 17, 2011

New Features

  • SAGE users will be required to select or specify an organizational code which ends in fewer than four zeros.
  • When an eGC1 with any EH&S compliance question answered “yes” is funded, EH&S will be notified.

Fixes

  • Fixed the PAC notifications so that all Pre-Award Budget Contacts, eGC1 Creators, and Administrative Contacts will now receive Post-Award Change (PAC) email notifications.
  • The F&A checkbox displays correctly when the F&A rates are customized at the period level in SAGE Budget.

July 2011 SAGE Release

July 12, 2011

New Features

  • New Grant Runner submission page shows all status information for Grant Runner Applications, including Grant Tracking Number, Sponsor Assigned Number, and History & Comments.
  • The “Application Documents Information” section now displays on the “Certify & Route” page.
  • The “Attachments & Routing Questions” page has been renamed “Attached Documents” and no longer includes routing questions.
  • The “Certify, Complete & Print” page has been renamed “Certify & Route”.
  • The “Ready to Submit” question has moved to the “Certify & Route” page of the SAGE eGC1.

June 2011 SAGE Maintenance Release

June 7, 2011

Fixes

SAGE Budget: When a line item is deleted from the budget worksheet, the page refreshes to reflect the change. However, if a budget has Targets & Limits enabled, the F&A values displayed are not immediately updated. The next time the page is refreshed, the displayed F&A values will be correct, and the Total Project Costs will include the F&A change.

March 2011 SAGE Maintenance Release

March 30, 2011

The UW Box Number is Now a Required Field

When a user chooses the Organization Code Receiving Funding, the UW Box Number will be automatically populated. Users can still edit the field as needed.

Total Project Costs

The Total Costs (Direct + F&A) are calculated and displayed automatically by SAGE for the 1st Period and Total (All Periods).

e g c 1 total project costs section

Pop-Up Blockers

Pop-up windows are separate browser windows that open from a single web site. This can occur when the user clicks on a button or link within a web page, or when a web page automatically opens other windows.

SAGE uses pop-up windows, for example, on the eGC1 Certify & Route page to display eGC1 errors in a separate window, to display the eGC1 in a printer friendly format, and for displaying other information that needs to be printed.

To use these features in SAGE, you must configure your browser:

  • To either temporarily disallow or turn off pop-up blocking, OR
  • To allow pop-up windows from SAGE

Open a new browser window and without navigating anywhere, complete the directions in the Pop-Up & Pop-Up Blockers handout for the type of computer and browser that you use.