The self-disclosed race/ethnicity, sex, disability and veteran status you provide on this site is not visible to UW hiring managers. The data is only accessible to a select group within UW Human Resources that has responsibility for reporting and compliance tasks related to the recruitment process. In rare instances, we are required to disclose certain information as required by law.
We use the information you provide to meet our obligations under state and federal nondiscrimination laws and regulations and state records retention laws, and to improve UW’s recruiting and hiring process, including as part of our Diversity, Equity, and Inclusion efforts. The table below describes in more detail the data we collect and how it is stored and used.
|Information requested or collected||Retention period||Use||For more information|
|Job applicants’ self-disclosed race/ethnicity, sex, disability and veteran status||Three years after end of reporting period||UW reports aggregate data to meet federal and state affirmative action compliance requirements and to complete UW Staff Demographic Baseline Report||UW’s Office of Equal Opportunity and Affirmative Action|
|Records related to process of recruiting and selecting candidates for staff positions (applications, resumes, correspondence, evaluations, notes, dispositioning and related records)||For those not hired: Three years after end of recruitment
For those hired: 50 years after end of employment
|UW reports aggregate data to meet federal nondiscrimination reporting requirements and uses aggregate data to improve UW’s recruiting and hiring process and to complete the UW Staff Demographic Baseline Report||Documenting the recruiting and hiring process|
Clery Act and Drug-Free Schools Act: Your personal safety and the security of our campus community are of vital concern to the UW. The report as required by the Clery Act and Drug-Free Schools Act, the University’s Annual Security and Fire Safety Report, and Drug-Free Schools Act Information report is publicly available. The report includes statistical information for the three previous calendar years concerning reported crimes that occurred on or near the UW’s campus or on certain properties owned or leased by the UW. The report also contains information about institutional policies and procedures concerning campus security issues. A paper copy of the report is available upon written request to: University of Washington Police Department, 3939 15th Avenue NE, Seattle, WA 98105.
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