Approvals Overview

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The System to Administer Grants Electronically (SAGE) is the tool that researchers and grant administrators use to prepare proposals for approval and submission to the funding agency. At the UW, the appropriate campus units, compliance offices, and the Office of Sponsored Programs must review and approve all grant and contract proposals.  The Approvals component of SAGE manages the electronic routing of the proposal for approval.

This guide describes the functionality of the Approvals component. (A fully-expanded Table of Contents is available for your reference.)

The “approval flow” is a sequential list of all UW individuals, divisions, departments, deans, and/or compliance offices (including OSP), that must review and sign off on a proposal before its submission to the sponsor. (See: How the Flow is Generated) SAGE automatically routes the proposal to the individuals and units included in the approval flow. The system also sends email notifications of pending approvals to Approvers on campus. OSP uses their SPAERC (Sponsored Projects Administration & Electronic Research Compliance) tasklist to manage proposals waiting for approval. (See: Reviewer Email Notifications)

As a reviewer, you can access the approval flow for an application from the Approvals tab in SAGE. You have the option of viewing a graphical or a textual representation of the approval flow.  If you are a preparer or owner of the eGC1, you can access the approval flow from the Certify & Route page of the application.

Generally, anyone who appears on the SAGE approval flow is referred to as a reviewer. More specifically, reviewers are either Approvers or Watchers.

Approvers

Watchers

  • monitor the status of an eGC1; they are not required to approve the eGC1
  • may choose to “mark” the application as Watched
  • may add a comment that then becomes part of the permanent record of the proposal

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