Federal Relations

Federal Lobbying Disclosure

Reporting Deadlines

The 2020 deadlines to report federal lobbying activities to the UW Office of Federal Relations are as follows. To receive email reminders regarding the disclosure deadlines, please join the federal lobbying disclosure email list here.

  • April 13th, 2020 for Q1 lobbying activities between January 1 and March 31
  • July 13th, 2020 for Q2 lobbying activities between April 1 and June 30
  • October 13th, 2020 for Q3 lobbying activities between July 1 and Sept. 30
  • January 13th, 2021 for Q4 lobbying activities between October 1 and December 31

Questions? Contact Gabriel Kornas at gkornas@uw.edu or 202-624-1420.

Background

Pursuant to the Honest Leadership and Open Government Act of 2007 [P.L. 110-81, 2 U.S.C. Sec. 1601 et seq.], the UW Office of Federal Relations is required by law to report all federal lobbying contacts (directly lobbying or lobbying) and lobbying activities conducted or performed on behalf of the University of Washington to Congress on a quarterly basis as of January 1, 2008.

UW faculty and staff are not generally considered lobbyists. However, many do spend time in Washington, DC directly lobbying or elsewhere engaged in lobbying activities related to efforts on Capitol Hill and with the Administration for specific federal legislation, initiatives, programs, and funding.

The Office of Federal Relations is required to report the total amount of money the University spends each quarter on federal lobbying efforts, which is why UW staff and faculty are asked to supply information on salary and travel costs.

Officially, only the UW Director of Federal Relations and Deputy Director are considered “lobbyists” to such a percentage of their job on behalf of the University that are required by law to individually file with Congress. They are the only names that will appear on the form.

Specific UW employee names and other information do not appear anywhere on the form that is submitted—all that appears is a dollar figure. The information provided is kept on file to provide supporting documentation should our records be audited by the General Accounting Office.

You must report all lobbying activities and lobbying contacts you have had on behalf of UW. Please use the following criteria to determine what information to report to us (in order to complete the form correctly). It is possible to engage in lobbying activity without having direct contact with a covered official, such as by preparing materials for lobbying or encouraging others to lobby.

If you still have further questions, please consult our office.

Lobbying Activities:

Under [2 U.S.C. Sec. 1602] “lobbying activities” is defined as “lobbying contacts and efforts in support of such contacts, including preparation and planning activities, research and other background work that is intended, at the time it is performed, for use in contacts, and coordination with the lobbying activities of others”.

Lobbying Contacts:

Under [2 U.S.C. 1602] “lobbying contact” means “any oral or written communication (including an electronic communication) to a covered executive branch official or a covered legislative branch official” regarding:

  • the formulation, modification, or adoption of Federal legislation (including legislative proposals);
  • the formulation, modification, or adoption of a Federal rule, regulation, Executive order, or any other program, policy, or position of the United States Government;
  • the administration or execution of a Federal program or policy (including the negotiation, award, or administration of a Federal contract, grant, loan, permit, or license); or
  • the nomination or confirmation of a person for a position subject to confirmation by the Senate.

Covered Officials:

Under [2 U.S.C. Sec. 1602] covered Executive Branch and Legislative Branch officials include:

  • Members of Congress
  • Elected officers of either House of Congress
  • Employees of a Member of Congress
  • Employees of either House of Congress
  • Leadership staff of either House of Congress
  • Employees of a joint committee of Congress
  • Employees of a working group or caucus organized to provide assistance to Congress
  • Schedule “C” employees (political appointees)
  • Any other legislative branch employees/officers who occupy a position for at least 60 days for which the pay is 120 percent or more of the lower GS-15 level pay
  • The President and Vice President
  • Any officer or employee serving in a position in Level I-V of the Executive Schedule
  • Any member of the uniformed services whose pay grade is at or above 0-7

Lobbying Activities do NOT include:

  • Speeches or articles available to the public through the mass media;
  • Request for a meeting or status information on an issue without any attempt to influence a covered official;
  • Testimony given before Congress or submitted to be included in the public record;
  • Information provided by a request from Congress or subpoena.

There are penalties [2 U.S.C. Sec. 1606]. Individuals that failure to comply are personally subject to both civil (fine up to $200,000) and criminal penalties (up to 5 years imprisonment).

Federal lobbying disclosure form





Name

Job title

Email

Alternate email

Phone number

Which members of Congress, congressional staff, or federal agencies did you lobby?

What issues were discussed?

In what form did the lobbying take place? (Meeting, phone call, letter, etc.)

Where did your lobbying activities take place, in DC or from campus?

If you visited DC, did you visit for the primary purpose of lobbying congress? If the answer is yes, please indicate your total travel costs (Airfare, hotel, transportation, per diem, etc.).

If you lobbied in DC but visited for other purposes like a conference, please include any extra costs you incurred to stay and lobby (Extra night at a hotel, an extra day of per diem, taxis to/from the Hill, etc.).

Provide a good faith estimate of your salary during the time you spent lobbying (multiply your hourly salary rate times total hours lobbying). Your hourly salary can be calculated by dividing your annual salary by 2080.

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