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Student Conduct FAQ

What is the Student Conduct Code?

The University’s Student Conduct Code details the standards that students will be held accountable to, as well as the policies and procedures for conduct proceedings should a violation of the Code occur. Students are also responsible for following other policies and expectations that apply to them, such as those of class syllabi.

How do I report an incident?

CSSC’s online reporting tool allows students, staff, and faculty to report alleged conduct incidents. Using this tool, you will describe the incident, name any students involved, and have the opportunity to upload supporting documents (homework assignments, screenshots, etc.) to explain the situation.

How will I be notified by CSSC?

If you have been named in a potential conduct incident, CSSC will reach out through your UW email (message comes from cssc@uw.edu).  There will be a link in the email to access the secure message. Log in with your student ID Number and your UW email to read it. We may follow up with a phone call to your primary phone number if we have not heard back from you.

Do I have to attend an investigative interview? What happens if I ignore it?

If you choose not to participate in the conduct process, a decision about the situation will still be made. If you do participate in the process, you will have an opportunity to explain the situation and present your side of what happened.

What are the possible consequences if I am found to violate the Code?

Students found responsible in the conduct process may receive a sanction. Each matter is evaluated on a case-by-case basis. To learn more about sanctions, read here.

I was involved in the same incident as other students. Why did we receive different sanctions?

Sanctions are decided on a case-by-case basis. Even if multiple students are found to be responsible for the same incident, factors used to decide individual sanctions include:

  • The seriousness, severity, persistence, or pervasiveness of the prohibited conduct;
  • The nature or violence (if applicable) of the prohibited conduct;
  • The impact on the complainant (reporter) and/or University community;
  • The respondent’s past disciplinary record with the University;
  • Whether the respondent has accepted responsibility for the prohibited conduct;
  • The maintenance of a safe, non-discriminatory, and respectful environment conducive to learning; and/or
  • Any other mitigating, aggravating, or compelling factors that the presiding officer determines to be relevant and admissible.

Will this appear on my transcript?

No. Your participation in the conduct process and/or sanctions received in the process are not marked on academic transcripts.

Will you tell my family I am working with the conduct office?

No. Students’ privacy, including conduct records, is protected under FERPA. If students want information about their conduct process shared, they need to complete a Release of Information Form.

Can I get in trouble for misconduct that happens off-campus?

Yes. Students represent the University no matter where they are. Both academic and behavioral conduct can be investigated even if an incident occurs off-campus (for example, in Fraternity/Sorority housing or at home during remote classes).

 What support resources are available if I’m involved in the conduct process?

You are allowed to have an advisor present (friend, family member, attorney, etc.) during your meeting with your conduct officer. If you have questions prior to your first conduct meeting, you can email your conduct officer directly (their contact information is in the letter you receive). Our Respondent Resources page includes more information and FAQs about the support available to you throughout the conduct process.

What else does the CSSC office do?

CSSC provides other services relating to students’ conduct and behavior records. For example, we process background checks for students going on Study Abroad programs and records checks for those preparing to transfer to other colleges or apply for graduate programs.