You can enter your budget figures on the eGC1 Budget page or connect a budget created in SAGE Budget. The advantages of building a budget in SAGE Budget and then connecting it to your eGC1 are that you can easily access current salary information and F&A rates, track different versions of your budget, and reduce duplicate data entry from SAGE Budget. See Connect Budget for more details.
If you choose to enter your budget information manually into the eGC1 Budget page, be sure to do the following:
Specify the appropriate UW Financial Accounting System (FAS) Object Code for each of your expenditures. The UW object codes may be different from the sponsor’s budget categories, so a conversion between the categories may be necessary. See the financial system Object Codes for more details.
Include each budget item only once to ensure that SAGE does not count them twice in those totals which are automatically calculated.
Enter the direct costs for the first budget period (e.g., year 1) and the direct costs for the total of all budget periods. For single-year budgets, entering data in the “1st Period” column is optional.
The Grants.Gov RR Detailed Project Budget form will be made available in Grant Runner. This form supports the NIH SF 424 research opportunities where funding greater than $250,000 per period is being requested. With the addition of this form, users will be able to utilize Grant Runner for a much wider range of opportunities, taking advantage of the streamlining and time savings that Grant Runner is known for.
Key Features Include:
Pre-filled data on the institution, project start and end dates
Summary view of period totals, with expand capability to view/edit details
On screen highlighting and messages to assist in identifying and correcting errors that lead to submission problems
Auto-calculations of sub-totals and totals, with totals refreshing with each new entry
Easy to read cumulative budget summary section at bottom
Copy previous period feature (see separate listing for detail)
This feature is available for Modular, Detailed, and Subaward budgets on a Grant Runner eGC1.
Once you have entered one new period on your budget, the next time you click the Add New Budget Period button, you will have to option to copy the prior existing period.
The reference in the dialog Note to “subtotals related to attachments” applies to just the Detailed and Subaward budgets.
The Start and End Dates for the period created by copying will default to the same dates as a new, non-copied period. The start date will be one day after the previous period’s end date, and the end date will be one year after the start date.
For example, if the period you are copying has the dates July 1, 2023 to June 30, 2024, then the newly created period will have the dates July 1, 2024 to June 30, 2025.
This section of the budget form initially displays as a collapsed accordion section.
Click on either the text or the chevron (“V”) to expand this section. The system calculates all of the budget totals displayed in this section. Therefore, they display in read-only mode.
Note: If you connect a SAGE Budget to your Grant Runner application when using the RR Detailed Budget, the system will automatically add periods and data to the RR Detailed Budget form. The form will become read-only, except for the link to add the Budget Justification attachment. In addition, a link to the Sponsor Budget Map page will appear on the left navigation menu. The Sponsor Budget Map shows how your SAGE Budget data flows into the RR Detailed Budget form.
The information on this page covers an application without a connected SAGE Budget.
Overview
A newly selected Detailed or Subaward Budget will not have any existing periods. You will need to add periods to the budget and then manually enter in the appropriate values for your budget.
For Subaward budgets, you also have the option of importing data from a Grants.gov PDF subaward form.
On a new budget, there are no existing periods, so the page will indicate “No items exist” and provide a button to create periods. To begin adding budget periods, select the Add New Budget Period button.
The page will refresh and display a period summary table with headings and a row of data for the new budget period. Below the heading, the Budget Period Start and End Dates display at the top of the details section. Links to Expand All / Collapse All will appear above the heading row that can be used to fully display (or fully collapse) the accordion sections on the page.
The summary data for each period includes its Start and End Dates and major totals.
To the right of the totals, if there are any errors in the data for the period, the error icon (red circle with white exclamation point) will appear (see eGC1 and Grant Runner Errors and Warnings Summary for additional details). Next is a Collapse link which will close the detailed part of the budget period leaving just the summary row displayed.
When collapsed, a link to Expand will appear in the row. Finally, the summary row includes a Delete link which will entirely remove the budget period.
Budget Period Data
The first data fields within the Budget Period are the Budget Period Start and End Dates. The system will provide initial values for these fields based on the application start date and the assumption of a one-year period. The fields are editable if these assumptions do not fit your budget.
For full details on entering Personnel and completing other sections of the budget period, please view those help pages, linked below:
Budget Personnel which covers sections A: Senior/Key Persons and B: Other Personnel.
Download Alert: If you are trying to download the subaward form when using Chrome, you may get what appears to be an error page. See the steps for Chrome below for instructions.
Whenever the RR Detailed Budget is available for use, the RR Subaward Budget will appear in the Optional section on the navigation menu.
Note: You can only use the Subaward Budget with the Detailed Budget, not with the Modular Budget.
Subaward Budget Summary Page
When you first open the Subaward Budget, you will see the Summary page. Once you add subawards, they will display here in a summarized form. You can open each subaward to display its budget details. You can add up to 30 subawards. If you are submitting an application with more than 30, you should convert the remaining budgets to PDF and include them as part of your Budget Justification attachment.
Be sure to carry the subaward totals over to the RR Detailed Budget form, into section F: Direct Costs. If you have connected a SAGE Budget to your application, the “sync” process will take care of this.
On a new Subaward form, you have the option of adding a subaward by manually entering the data or by importing a budget.
Note: you can only import a budget that uses the Grants.gov subaward PDF form.
Create a New Subaward
When you click the Create New Subaward Budget button, the page will refresh to display the Subaward Budget Detail page on which you will manually enter your budget data.
At the right side of the page, you’ll see the “Show Form Errors” link and the Save and Print Page icons. Below is the Return to Subaward Budget Summary button which moves you from the Detail page back to the Summary page.
Subaward Budget Details Page
The Subaward Budget form, like the Detailed Budget form, includes four main sections. This help page covers the Project Information section, which differs from that of the Detailed Budget. For details on the other sections, click the links below.
This section is where you enter basic information about the organization.
Field
Description
Organization Name
Enter the name of the subaward organization. This value will display on the Subaward Budget Summary page in the summary row for the organization.
Organizational UEI
Enter the organization’s Unique Entity Identifier (UEI). This UEI cannot be the same as the applicant organizational UEI listed on the SF424 form.
Cognizant Federal Agency POC
Enter the Point of Contact information for this subaward. This information is not required.
Budget Type
For a subaward Budget, this is set by the system to Subaward/Consortium.
Project Start and End Dates
This information is copied from the eGC1 Details page. You can change the values there as noted in the “i” instructions.
Import a Subaward Budget
Download Blank Budget Form
From the summary page, you can download a blank budget form to share with subrecipients. Once the pdf form is completed, you can then import the data into your GR application.
Note: you can only import a budget that uses the Grants.gov subaward PDF form. To be sure you are using the correct version of the form, use the link on the page.
Known issue with Chrome: When you click the “Download Blank Budget Form” link, a page displays that refers to the version of Adobe Acrobat being used, and the file is not immediately downloaded. Look for the standard download icon on the upper, right corner of the page. Move your mouse to that area if the icon is not visible. Once you use the download icon, the file will be downloaded as usual.
Import the completed form
When you click on the Import a Subaward Budget button, the attachment dialog will display.
Enter a description and browse for the file you want to import. (The description will not display on the subaward budget page.)
The system will import the data from the PDF and display the Subaward Details page with the data filled in. The budget periods will display as collapsed initially. However, the error icon (red circle with white exclamation point) will display next to a subaward’s Expand link if there is any missing required data in any of the periods.
Possible Common Import Error
In Section A (Senior/Key Persons), if the Personnel Role you entered on the Grants.gov form does not exactly match one of the choices in the drop-down menu, the system will not import that value.
Once you complete the import, you may edit any of the data values as needed.
Budget Form Note: Currently, Grant Runner only supports the 5-year version of the RR Detailed Budget form.
Budget Sync Feature Note: If you connect a SAGE Budget to your Grant Runner application when using the RR Detailed Budget, the system will automatically add periods and data to the RR Detailed Budget form. The form will become read-only, except for the link to add the Budget Justification attachment. In addition, a link to the Sponsor Budget Map page will appear on the left navigation menu. The Sponsor Budget Map shows how your SAGE Budget data flows into the RR Detailed Budget form.
Rounding Note: Because NIH wants the budget data in whole dollars, we recommend you select rounding to whole dollars. If you don’t, you may see a very slight difference in some values.
The information on this page covers an application without a connected SAGE Budget.
Overview
The RR Detailed Budget can include up to 5 budget periods. Depending on the Grants.gov Opportunity ID chosen, the detailed budget may appear in the Mandatory Grant Runner Forms section of the left navigation menu or in the Optional Grant Runner Forms section. For some opportunities, both the RR Detailed Budget and the PHS398 Modular Budget form may appear in the Optional section on the navigation menu.
Be sure you fill in the appropriate form for your opportunity according to the sponsor instructions. You may only include one budget form (modular or detailed) for a given submission to Grants.gov. SAGE will give you an error message if you attempt to complete an application that contains both budget forms.
The Detailed Budget form includes four major sections:
Project Information
Budget Periods
Budget Justification Attachment
Cumulative Budget
This article covers the Project Information section.
For details on the other sections, click the links below.
You will need to list separately each institution subcontracting with the UW in this section. The object code for subcontracts is 03-62. This is displayed automatically by SAGE. (Do not include subcontract amounts in the 03 totals of the eGC1 Budget section above.)
Names must be unique; if listing more than one subcontract with the same institution, differentiate them (e.g., “UCLA 1”, “UCLA 2”). Calculate and enter the appropriate amounts for each subcontract.
Use the Add Subcontract link to save the current entry and add another row.
Use the Delete link to remove a row.
SAGE calculates and displays the Subcontracts Subtotal amounts based on the entries in the Subcontracts table. You will also see the subtotal of all subcontracts for the first budget period and the total for all budget periods.
This article covers the Project Information section.
Names must be unique; if listing more than one subcontract with the same institution, differentiate them (e.g., “UCLA 1”, “UCLA 2”). Calculate and enter the appropriate amounts for each subcontract.