Tag Archives: SF424 Form Package

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You must include this NIH form with your application. For descriptions of the attachments, see the specific instructions for your opportunity and OSP’s Grants.gov page.

Use the corresponding links to add each attachment. Follow the formatting and length specifications in the sponsor’s instructions for each specific attachment. All attachments must be PDFs. For general information about managing Grant Runner attachments, see eGC1 and Grant Runner Attachments.

Grant Runner File Names: All Grant Runner attachment names must be unique across all forms. The NIH allows file names that contain alpha-numeric characters, hyphens (-), and underscores (_), followed by a single period (.) and the extension “pdf” in lowercase. NIH does not allow spaces in the file name.

Introduction

1.  Introduction to Application (for Resubmission applications)

Note: This will only display for the appropriate application types.

Fellowship Applicant Section

2.  Applicant’s Background and Goals for Fellowship Training

Notes…

Research Training Plan Section

3.  Specific Aims

Required for all applications.

4.  Research Strategy

Required for all applications.

5.  Respective Contributions

Required for all applications.

6.  Selection of Sponsor and Institution

Required for all applications.

7.  Progress Report Publication List (for Renewal applications)

Required for renewal applications.

8.  Training in the Responsible Conduct of Research

Required for all applications.

Sponsor(s), Collaborator(s), and Consultant(s) Section

9.  Sponsor and Co-Sponsor Statements

Required for all applications.

10.  Letters of Support from Collaborators, Contributors, and Consultants

Required for all applications.

Institutional Environment and Commitment to Training Section

11.  Description of Institutional Environment and Commitment to Training

Required for all applications.

 Other Research Training Plan Section

Are Vertebrate Animals Used?

Select Yes or No.

12.  Are vertebrate animals euthanized?

Select Yes or No. If you answer Yes, then the following question appears:

Is method consistent with American Veterinary Medical Association (AVMA) guidelines?

If you answer No, then use the text box to describe the method used and provide scientific justification.

13.  Vertebrate Animals

Required for all applications.

14.  Select Agent Research

Select agents are hazardous biological agents and toxins which DHHS or USDA have identified as having the potential to pose a severe threat to public health and safety, to animal and plant health, or to animal and plant products. The CDC and the Animal APHIS Select Agent Programs jointly maintain a list of these agents at http://www.selectagents.gov/.

15.  Resource Sharing Plan(s)

NIH considers the sharing of unique research resources developed through NIH-sponsored research an important means to enhance the value and further the advancement of the research. When you have developed resources with NIH funds and published the associated research findings or provided them to NIH, it is important that the resources are readily available for research purposes to qualified individuals within the scientific community.

16.  Authentication of Key Biological and/or Chemical Resources

Required for all applications.

Additional Information Section

17. Human Embryonic Stem Cells

Select Yes if this application involves the use and/or creation of human embryonic stem cells in any portion of this research project.

If you answer Yes, additional fields will display. You will need to either use the check box to indicate that the specific cell line cannot be referenced at this time or enter the specific line(s) being used.

To enter cell line information, click on the Add New Cell Line Registration Numbers button. This will display a text box in which you can enter the cell line registration number. Click the button again to add more cell lines as needed up to a maximum of 200 stem cell lines. For more information, see GIM 36 Human Embryonic Stem Cell Research Policy and Guidelines and the NIH’s Stem Cell Registry.

18.  Alternate Phone Number

Enter a phone number.

19.  Degree Sought During Proposed Award

Select the appropriate degree from the drop-down menu and indicate the Expected Completion Date.

20.  Field of Training for Current Proposal

Select the appropriate field from the drop-down menu.

21.  Current or Prior Kirschstein-NRSA Support?

Select Yes or No. If you answer Yes, complete the additional fields.

22.  Applications for Concurrent Support

Select Yes or No.

23.  Citizen

Select Yes or No. If you answer No, the following question will display.

If no, select most appropriate Non-U.S. Citizen option

The options are: Permanent U.S. Resident Visa or Temporary U.S. Visa.

If you select “Temporary U.S. Visa” the following optional statement appears.  Check the box, if appropriate.

If you are a non-U.S. citizen with a temporary visa applying for an award that requires permanent residency status, and expect to be granted a permanent resident visa by the start date of the award, check here.

24.  Change of Sponsoring Institution

Select Yes or No. If you answer Yes, then enter the name of the former institution.

Budget Section

25. Tuition and Fees

Select Yes or No. If you answer Yes, then enter the appropriate dollar amounts for Year 1 through Year 6. The system will calculate the Total Funds Requested.

26. Present Institutional Base Salary

Enter the Amount, select the appropriate Academic Period from the drop-down menu, and enter the Number of Months.

27. Stipends/Salary During First Year of Proposed Fellowship

In part a. Federal Stipend Requested, enter the Amount and Number of Months.

In part b. Supplementation from Other Sources, enter the Amount, the Number of Months, the Type, and the Source.

 Appendix

28.  Appendix

You can upload one or more PDF documents (maximum of 10) to satisfy the sponsor requirements for this section, if your opportunity instructions specifically call for it.

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This form is required for all NIH applications using Grant Runner.

Select PHS Human Subjects & Clinical Trials from the left navigation menu to open the form.

The Human Subjects Section, at the top of the form, displays the responses to the Human Subjects question from the R&R Other Project Info form. Depending on how you answered that question, you will see different sections on the Human Subjects & Clinical Trials (HSCT) form.

If you answered “No” on the Other Project Info form, then you’ll see just two items to complete:

  • The Human Specimens question
  • The Other Requested Info attachment

If you answered “Yes” on the Other Project Info form, then you’ll see

  • The Add Studies section where you can add studies
  • The Other Requested Info attachment

The Human Specimens question and the Other Requested Info attachment are described below.  Open the Adding HSCT Studies article for information on that section.

Human Specimens

human specimens question answered yes and showing required explanation attachment

If you answer Yes to the “Does the proposed research involve human specimens and/or data?” question, you will see an additional item.  Attach a PDF formatted file providing an explanation of why the application does not involve human subjects research. See your funding opportunity announcement and agency-specific instructions for additional guidance.

Other Requested Info

other requested info attachment

Attach a PDF formatted file. See your funding opportunity announcement and agency-specific instructions for additional guidance.

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You can add two types of studies to your Human Studies & Clinical Trails (HSCT) form.

Full Study

To add a full study, you can select Add New Full Study in the Add Studies section of the form to directly enter your data.

You also have the option of completing all or part of a PDF version of the full study, and then importing the PDF data into your Grant Runner application. Use the Download Blank Study Form link to get a copy of the PDF form. Once you’re done filling in the form, select Import New Study to import your PDF. You can then edit the imported data, if needed.

Note: You must include a Study Title (item 1.1) and answer all of the questions 1.4.a-1.4.d before you can import your PDF. If your opportunity does not allow clinical trials, or you have not answered “Yes” to all of the questions 1.4.a-1.4.d, then any data in your PDF for sections 4 and 5 will not be imported. For assistance in answering questions 1.4.a-1.4.d, review the NIH’s Definition of a Clinical Trial.

Navigating Full Studies

The full study part of the form is long, so we’ve given each section its own editable page. As you work your way through completing the form, you can navigate back to any higher-level page by using the breadcrumb at the top of the page. At the bottom of each page is a button to return to the next higher-level page. Sections two and four also have subsections with the same navigation choices.

The sections and subsections for the Full Study are:

  1. Basic Information
  2. Study Population Characteristics
    • Inclusion Enrollment Report subsection
  3. Protection and Monitoring Plan
  4. Protocol Synopsis
    • Interventions subsection
    • Outcomes and Measures subsection
  5. Other Clinical Trial Related Attachments

When you select Add New Full Study, the first page you will see is called “Full Study Details” as shown in the image below.

full study summary page showing five sections

This page has several items to note:

  • The breadcrumb, which on this summary page is “FORM SUMMARY > FULL STUDY DETAILS”. Use it to navigate through the parts of the study form.
  • The study title, which is initially “Untitled Study” until you add your own title in Section One.
  • The heading “Full Study Details” (with help icon)
  • The list of the five sections that make up the Full Study. Each section has a box that will change color as you move your mouse across it. Each section box contains
    • Its label, such as “Section One: Basic Information” with a “caret” to the left of the section label. Clicking on the caret expands the section in a read-only mode.
    • An EDIT SECTION link to the right of the label; use it to open the section to add or edit data.
    • An icon at the far right: a red exclamation point indicates required data is missing; a green check mark indicates that no required data is missing.
  • Below the sections list is a button to “Return to Form Summary”. Selecting this re-displays the Form Summary page.

To enter data into a form section, select Edit Section to open the page for that section. Use the breadcrumb or the button at the bottom of each section page to navigate back to the Study Details page.

Section One: Basic Information

This section contains the following fields. Please refer to your funding opportunity announcement and agency-specific instructions for additional guidance.

Field Description
1.1. Study Title You must enter a unique title that describes the study. Your title will display at the top of the each page of the study.
1.2. Is this Study Exempt from Federal Regulations?

1.3. Exemption Numbers

You must answer Yes or No to this question.

If you answer Yes, you must indicate at least one Exemption Number.

1.4. Clinical Trial Questionnaire There are four required questions. Answer each Yes or No as appropriate.  If the answers to all four questions are yes, then your study meets the definition of a Clinical Trial. For assistance in answering, review the NIH’s Definition of a Clinical Trial.

The questions are:

  • 1.4.a Does the study involve human participants?
  • 1.4.b Are the participants prospectively assigned to an intervention?
  • 1.4.c Is the study designed to evaluate the effect of the intervention on the participants?
  • 1.4.d Is the effect that will be evaluated a health-related, biomedical, or behavioral outcome?
1.5. Provide the ClinicalTrails.gov Identifier (e.g., NCT87654321) for this trial, if applicable Enter your identifier. It starts with NCT and contains 8 digits. When you select the Import from ClinicalTrials.gov button, Grant Runner will check if the identifier is valid, and if so, will populate the HSCT Full Study with the following ClinicalTrials.gov fields:

  • Study Title
  • Conditions or Focus
  • Eligibility Criteria
  • Age Limits (minimum, maximum age)
  • Recruitment Status
  • Brief Summary
  • Narrative Study Description
  • Primary Purpose
  • Interventions (type, name, description)
  • Study Phase
  • Intervention Model
  • Masking
  • Allocation
  • Outcomes and Measures (name, type, timeframe, description)

The imported data will replace any previously entered data on the HSCT Full Study. After import, you can edit any of the information as necessary.  

Section Two: Study Population Characteristics

This section contains the following fields. Please refer to your funding opportunity announcement and agency-specific instructions for additional guidance.

Field Description
2.1. Condition or Focus of Study Select the Add New Condition link to enter the name(s) of the condition(s) you are studying or the focus of the study. See funding opportunity announcement and agency-specific instructions for additional guidance.
2.2. Eligibility Criteria List the study’s inclusion and exclusion criteria.
2.3. Age Limits Use these pairs of fields to enter the Minimum and Maximum Ages. Pick the relevant time unit from the drop-down menu. If data is entered for one of these field, it must be entered for both unless you select N/A (no limit) from the drop-down.
2.4. Inclusion of Women, Minorities, and Children Add an attachment, if appropriate.
2.5. Recruitment and Retention Plan Add an attachment, if appropriate.
2.6. Recruitment Status Select a value from the drop-down menu, if appropriate. Choices are:

  • Not yet recruiting
  • Recruiting
  • Enrolling by invitation
  • Active, not recruiting
  • Completed
  • Suspended
  • Terminated (Halted Prematurely)
  • Withdrawn (No Participants Enrolled)
2.7. Study Timeline Add an attachment, if appropriate.
2.8. Enrollment of First Subject Enter an Enrollment Date, and select either Anticipated or Actual from the accompanying drop-down menu. If data is entered for one of these field, it must be entered for both.
Inclusion Enrollment Report Select the Add New Inclusion Enrollment Report link to open the subsection page.

Section Three: Protection and Monitoring Plan

This section contains the following fields. Please refer to your funding opportunity announcement and agency-specific instructions for additional guidance.

Field Description
3.1. Protection of Human Subjects Add an attachment, if appropriate.
3.2. Is this a multi-site study that will use the same protocol to conduct non-exempt human subjects research at more than one domestic site?

If yes, describe the single IRB plan

Select Yes, No, or Not Applicable as appropriate.

If you answer Yes, you must add an attachment, describing the single IRB plan.

3.3. Data and Safety Monitoring Plan Add an attachment, if appropriate.
3.4. Will a Data and Safety Monitoring Board be appointed for this study? Select Yes or No, as appropriate.
3.5. Overall Structure of the Study Team Add an attachment, if appropriate.

Section Four: Protocol Synopsis

This section contains the following fields. Please refer to your funding opportunity announcement and agency-specific instructions for additional guidance.

Note: If your opportunity does not allow clinical trials, then this section will not be editable. If your opportunity does allow clinical trials, this section will become editable once you have answered “Yes” to all of the questions 1.4 a-d.

Field Description
4.1. Brief Summary Enter a brief description of objectives of the protocol, including the primary and secondary endpoints.
4.2. Study Design This item consists of sub items a through g, described in the following table rows.
4.2.a Narrative Study Description Enter the description of the protocol.
4.2.b Primary Purpose Select a value from the drop-down menu. Choices are:

  • Treatment
  • Prevention
  • Diagnostics
  • Supportive Care
  • Screening
  • Health Services Research
  • Basic Science
  • Device Feasibility
  • Other – if you select Other, you must also enter a description for “Other Primary Purpose”
4.2.c Interventions Use the Add Intervention link to open a subsection. All three fields are required for each intervention you add. The fields are Intervention Type (choices listed below), Name, and Description. Use the breadcrumb or Return button to re-display Section Four.

Intervention Types are:

  • Drug (including placebo)
  • Device (including sham)
  • Biological/Vaccine
  • Procedure/Surgery
  • Radiation
  • Behavioral (e.g., Psychotherapy, Lifestyle Counseling)
  • Genetic (including gene transfer, stem cell and recombinant DNA)
  • Dietary Supplement (e.g., vitamins, minerals)
  • Combination Product
  • Diagnostic Test
  • Other
4.2.d Study Phase Select a value from the drop-down menu. Choices are:

  • Early Phase 1 (or Phase 0)
  • Phase 1
  • Phase 1/2
  • Phase 2
  • Phase 2/3
  • Phase 3
  • Phase 4
  • Other – if you select Other, you must also enter a description for “Other Study Phase”

Also answer yes or no to the question “Is this an NIH-defined Phase III clinical trial?”

4.2.e Intervention Model Select a value from the drop-down menu. Choices are:

  • Single Group
  • Parallel
  • Cross-Over
  • Factorial
  • Sequential
  • Other – if you select Other, you must also enter a description for “Other Intervention Model”
4.2.f Masking Type Select Yes or No.  If yes, you must also answer Yes or No to four masking types:

  • Participant
  • Care Provider
  • Investigator
  • Outcomes Assessor
 4.2.g Allocation Select a value from the drop-down menu. Choices are:

  • N/A
  • Randomized
  • Non-randomized
4.3. Outcomes and Measures Use the Add New Outcome or Measure link to open a subsection page. All four fields are required for each outcome or measure you add. The fields are:

  • Name: Enter the name of the individual outcome or measure
  • Type: Select one of the following
    • Primary
    • Secondary
    • Other
  • Time Frame: Indicate when a measure will be collected for analysis
  • Brief Description: Enter a brief description of the outcome or measure.

Use the breadcrumb or Return button to re-display Section Four.

4.4. Statistical Design and Power Attach a PDF formatted file.
4.5. Subject Participation Duration Enter the time it will take for each individual participant to complete all study visits. See agency-specific instructions for additional guidance.
4.6. Will the study use an FDA-regulated intervention? Answer Yes or No. If yes, attach a file that describes the availability of Investigational Product (IP) and Investigational New Drug (IND)/Investigational Device Exemption (IDE) status.
4.7. Dissemination Plan Attach a PDF file.

Section Five: Other Clinical Trial Related Attachments

This section has just one item: 5.1. Other Clinical Trial-related Attachments.  Use the Add Attachment link to attach one or more files.

Note: If your opportunity does not allow clinical trials, then this section will not be editable. If your opportunity does allow clinical trials, this section will become editable once you have answered “Yes” to all of the questions 1.4 a-d.

Delayed Onset Study

To include a delayed onset study, select Add New Delayed Onset Study in the Add Studies section of the summary page. Delayed onset studies are those for which there is no well-defined plan for human subject involvement at the time of submission, per agency policies on Delayed Onset Studies.

delayed onset study page

You must provide a Study Title, answer Yes or No to the Anticipated Clinical Trial question, and add a Delayed Onset Study Justification attachment for the omission of human subjects study information.

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You must include this NIH form with your application.

1. Vertebrate Animals Section

Indicate if animals will be euthanized.

If Yes, then indicate if the method is consistent with AVMA guidelines. If No, then use the text box to describe the method used and provide scientific justification.

2. Program Income Section

program income section with one budget period added

The answer to the question Is program income anticipated during the periods for which the grant support is requested displays as read-only, and is based on data you entered on the SF 424.

If you provide a value greater than zero for Estimated Project Income (in the Estimated Project Funding section of the SF 424), the value for Program Income will be Yes; if the Estimated Program Income is zero, the value is No.

When Program Income is Yes, then you must include at least one Budget Period. Click on the Add New Income Budget Period button. The page will refresh and show a budget period entry line. Enter the appropriate values for these additional fields.

  • Budget Period: select a value (1 to 10) from the drop-down menu
  • Anticipated Amount ($): enter the dollar amount for this period
  • Source(s): indicate the source of the amount

Click the Add button again to include up to 5 budget periods.

You can use the Delete link to remove any existing period.

3. Human Embryonic Stem Cells Section

Human Embryonic Stem Cells section

Click Yes if this application or subaward involves the use and/or creation of human embryonic stem cells in any portion of this research project.

If you answer Yes, additional fields will display. You will need to either use the check box to indicate that the specific cell line cannot be referenced at this time or enter the specific line(s) being used.

To enter cell line information, click on the Add New Cell Line Registration Numbers button. This will display a text box in which you can enter the cell line registration number. Click the button again to add more cell lines as needed up to a maximum of 200 stem cell lines. For more information, see GIM 36 Human Embryonic Stem Cell Research Policy and Guidelines and the NIH’s Stem Cell Registry.

4. Inventions and Patents Section (For renewal applications only)

If you indicate Yes for Inventions and Patents, you will also need to indicate if the information has been Previously Reported.

5. Change of Investigator / Change of Institution Section

Indicate whether the Investigator and/or Institution has changed.

For a change of Institution, enter the name of the former institution.

For a change of Investigator, enter the name of the former PI/PD.

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You must include this NIH form with your application if the Activity Code is a K type. For descriptions of the attachments, see the specific instructions for your opportunity and OSP’s Grants.gov page.

Use the corresponding links to add each attachment. Follow the formatting and length specifications in the sponsor’s instructions for each specific attachment. All attachments must be PDFs. For general information about managing Grant Runner attachments, see eGC1 and Grant Runner Attachments.

Grant Runner File Names: All Grant Runner attachment names must be unique across all forms. The NIH allows file names that contain alpha-numeric characters, hyphens (-), and underscores (_), followed by a single period (.) and the extension “pdf” in lowercase. NIH does not allow spaces in the file name.

Introduction

1.  Introduction to Application

Note: This will only display for the application types of Resubmission and Revision. NIH requires the attachment.

Candidate Section

2. Candidate Information and Goals for Career Development

Required for all NIH applications.

Research Plan Section

3.  Specific Aims

The NIH requires the Specific Aims attachment unless otherwise specified in the Funding Opportunity Announcement.

4.  Research Strategy

Required for all applications.

5.  Progress Report Publication List

Note: This will only display for the application types of  Renewal and Resubmission.

List the titles and complete references to all appropriate publications, manuscripts accepted for publication, patents, and other printed materials that have resulted from the project since it was last reviewed competitively.

6. Training in Responsible Conduct of Research

Required for all NIH applications.

Other Candidate Information Section

7. Candidate’s Plan to Provide Mentoring

This is required for some NIH funding opportunities.

Mentor, Co-Mentor, Consultant, Collaborators Section

8. Plans and Statements of Mentor and Co-Mentor(s)

This is required for some NIH funding opportunities.

9. Letters of Support

Provide all appropriate letters of support, including any letters necessary to demonstrate the support of consortium participants and collaborators such as Senior/Key Personnel and Other Significant Contributors included in the grant application.

Environment and Institutional Commitment to Candidate Section

10. Description of Institutional Environment

This is required for some NIH funding opportunities.

11. Institutional Commitment to Candidate’s Research Career Development

This is required for some NIH funding opportunities.

Human Subjects Section

Note: For more information on using human subjects, see GIM 20 Activities Involving Human Subjects,Including Clinical Research and the UW Human Subjects Division web site.

12.  Protection of Human Subjects

Complete this section if you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information Form.  If you answered No to the question, but your proposed research involves human specimens and/or data from subjects, you must provide a justification in this section or your claim that no human subjects are involved. Follow the instructions provided in the Application Guide and the FOA regarding the Protection of Human Subject attachment.

13.  Data Safety Monitoring Plan

This is required if you answered “Yes” to the “Clinical Trial?” question on the R&R Cover Page Supplemental Form.

14.  Inclusion of Women & Minorities

Complete this section if you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information Form and the research does not fall under Exemption 4.

15.  Inclusion of Children

Complete this section if you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information Form and the research does not fall under Exemption 4.

Other Research Plan Section

16.  Vertebrate Animals

Complete this section if you answered Yes to the question Are Vertebrate Animals Used? on the R&R Other Project Information Form.

17.  Select Agent Research

Select agents are hazardous biological agents and toxins which DHHS or USDA have identified as having the potential to pose a severe threat to public health and safety, to animal and plant health, or to animal and plant products. The CDC and the Animal APHIS Select Agent Programs jointly maintain a list of these agents at http://www.selectagents.gov/.

18.  Consortium/Contractual Arrangements

Explain the programmatic, fiscal, and administrative arrangements to be made between the applicant organization and the consortium organization(s). Check your funding opportunity instructions to determine if the attachment is required.

19.  Resource Sharing Plan(s)

NIH considers the sharing of unique research resources developed through NIH-sponsored research an important means to enhance the value and further the advancement of the research. When you have developed resources with NIH funds and published the associated research findings or provided them to NIH, it is important that the resources are readily available for research purposes to qualified individuals within the scientific community.

20.  Authentication of Key Biological and/or Chemical Resources

Not required.

Appendix Section

21.  Appendix

According to OSP, you should only add an appendix if it is specifically called for in the instructions. Otherwise, it may affect your submission.

You can upload one or more PDF documents (maximum of 10) to satisfy the sponsor requirements for this section.

Citizen Section

U.S. Citizen or Non-Citizen National?

You must answer Yes or No to this question. If you answer No, the following question will display.

If no, select most appropriate Non-U.S. Citizen option

The options are

  • Permanent U.S. Resident Visa
  • Temporary U.S. Visa
  • Not residing in U.S.

If you select “Temporary U.S. Visa” the following optional statement appears.  Check the box, if appropriate.

If you are a non-U.S. citizen with a temporary visa applying for an award that requires permanent residency status, and expect to be granted a permanent resident visa by the start date of the award, check here.

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Note: If you connect a SAGE Budget to your Grant Runner application when using the RR Detailed Budget, the system will automatically add periods and data to the RR Detailed Budget form. The form will become read-only, except for the link to add the Budget Justification attachment. In addition, a link to the Sponsor Budget Map page will appear on the left navigation menu. The Sponsor Budget Map shows how your SAGE Budget data flows into the RR Detailed Budget form.

The information on this page covers an application without a connected SAGE Budget.

This help page covers the following sections of the budget:

Section C: Equipment

In a new budget period, this section has headings and an Add New Equipment button.

Each time you click the button, a new row displays, as shown.

section c equipment

Equipment Item
Enter a description of the item.
Funds Requested
Enter the dollar amount of the item. The UW has a $2,000 minimum amount for equipment costs which overrides the Grants.Gov $5,000 minimum.
Total Equipment Costs
This is a calculated field and is the sum of all of the items and the total from the attachment, if included.

Maximum Items Rule

You can add up to a maximum of 10 items. Once the maximum is reached, the Add New Equipment button is disabled. A link to add an attachment, summarizing any additional equipment costs, will appear.  The attachment is not required.

section c equipment attachment link

If you do add the attachment, then you must enter the total costs of the equipment described in the attachment.

section c equipment total costs for attachment

Section D: Travel

Use this section to enter domestic or foreign travel costs, if any.

The Total Travel Cost field is automatically calculated for you.

section d travel

Section E: Participant/Trainee Support Costs

Use this section to enter any costs related to participant and/or trainee support. Be sure to enter the Number of Participants/Trainees following the totals line.

Note: You must enter  both a description and the dollar amount if you use the Other (specify) row.

The Total Participants/Trainee Support Costs field is automatically calculated for you.

section e participant trainee support

Section F: Other Direct Costs

Use this section to enter in any other direct costs for your proposal.

The Total Other Direct Costs field is automatically calculated for you.

section f other direct costs

You can add up to a maximum of 3 additional rows by clicking the Add New Other Direct Cost button.  Each added row will require a description and a dollar amount.

section f with added other direct costs rows

Section G: Direct Costs

This section displays the calculated total for sections A through F.

section g direct costs

Section H: Indirect Costs

By default, a new budget period will include one blank Indirect Cost row. OSP requires at least one set of data.

section h indirect costs

If you need to add additional rows, click the Add New Indirect Cost button. You may add up to a maximum of 4 indirect costs. Once the maximum is reached, the Add New Indirect Cost button is disabled.

Each row includes a Delete link at the far right which will completely remove the row and all of its data values.

The Total Indirect Costs field is automatically calculated for you.

section h indirect costs with added row

Section I: Total Direct and Indirect Costs

This section displays the calculated total for all direct (Section G) and indirect (Section H) costs for this budget period.

section I total direct and indirect costs

Section J: Fee

This section displays the entered value for any fees associated with this budget period.

section j fee

Note: a Subaward budget does not include this section.

Section K: Total Costs and Fee

The section displays the total of sections I and J for this budget period.

section k total costs and fee

Note: a Subaward budget does not include this section.

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The Assignment Request form is an optional form on a Grant Runner application. It allows you to indicate your preference for an Awarding Component assignment and/or a Study Section assignment.

You may also list individuals who should not review your application, and identify scientific areas of expertise needed by the reviewers.

To include the form, select its checkbox, then select the form title to display it.

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Upload a Document

The process of adding an attachment to standard eGC1 pages or Grant Runner forms is the same.

Grant Runner File Names: There are a few differences in how you name a file for attachments on Grant Runner forms. In addition, all Grant Runner attachment names must be unique across all forms.

The NIH allows file names that contain characters in the following list. Note that the file name must be no more than 50 characters in length, including spaces, and end with .pdf in lowercase.

  • alpha-numeric characters: A-Z, a-z, 0-9
  • hyphen
  • underscore
  • space
  • period
  • parenthesis
  • curly braces
  • square brackets
  • tilde
  • exclamation point
  • comma
  • semi-colon
  • apostrophe
  • at sign
  • number sign
  • dollar sign
  • percent sign
  • plus sign
  • equal sign

Click on the Add Attachment link to start the process. The Upload Attachment dialog will display.

upload attachment dialog

Description

Provide a short description of your document file that is helpful to reviewers. You may want to use the word “draft” or “final”. Example: Science Final, Draft Proposal.

Grants.gov application descriptions should include the eGC1# and PI last name; you can append additional information to the end of the file name. This will help reduce errors and streamline the Grants.gov submission process for the OSP Administrators.

File

Select Browse to search for your document, or the equivalent step for your web browser (for example, Choose File).

To complete the process, select Upload to attach the document to the eGC1. Clicking the Cancel link will exit the process.

If there is a problem with the file name for a Grant Runner attachment, a dialog box will display indicating the naming rules.

error message indicating an invalid character in the filename

If you upload a file with the same name as an existing Grant Runner attachment, the system will add to the name to make it unique.

Attachment Information

Once you upload your attachment, the following information displays.

attached document information example

The version number is the number one (1) when you initially attach a file.

Field Field Description
Description Displays the value entered. Click on the description to view the attachment.
File Name  Displays the name of the file as it was saved on the computer or local server.
Version The system will automatically assign the version number of each file as it is attached or updated.
Attached On  Displays the date and time that the attachment was added to the eGC1.

Delete a Document

You can only delete an attachment if the eGC1 is in Composing status or in Withdrawn status if no approval actions have occurred. That is, when no one has approved, marked as watched, added a comment, or returned the eGC1. If the conditions allow, the system displays a Delete link to the right of the file information.  Selecting Delete removes the attachment from this eGC1.

Note: On a Grant Runner eGC1, you are allowed to delete files when the eGC1 is in Withdrawn or Returned status if the file is not a required one.

Update an Existing Document

The Update link will only appear after a reviewer has approved, marked as watched, added a comment, or returned the eGC1 and the eGC1 has a status of Withdrawn or Returned. Selecting Update allows you to attach a newer version of a current document. You can display the prior versions of the updated file by clicking on the arrowhead to the left of the Description. Only the most recent version of an attached file is submitted.

Attachment history example

If you have attached a file to the wrong place in an eGC1, you can update it with a document that indicates the file is incorrect and should be ignored.

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This feature is available for Modular, Detailed, and Subaward budgets on a Grant Runner eGC1.

Once you have entered one new period on your budget, the next time you click the Add New Budget Period button, you will have to option to copy the prior existing period.

copy previous budget period dialog

The reference in the dialog Note to “subtotals related to attachments” applies to just the Detailed and Subaward budgets.

The Start and End Dates for the period created by copying will default to the same dates as a new, non-copied period. The start date will be one day after the previous period’s end date, and the end date will be one year after the start date.

For example,  if the period you are copying has the dates:  July 1, 2015 to June 30, 2016

then the newly created period will have the dates:  July 1, 2016 to June 30, 2017

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Note: If you connect a SAGE Budget to your Grant Runner application when using the RR Detailed Budget, the system will automatically add periods and data to the RR Detailed Budget form. The form will become read-only, except for the link to add the Budget Justification attachment. In addition, a link to the Sponsor Budget Map page will appear on the left navigation menu. The Sponsor Budget Map shows how your SAGE Budget data flows into the RR Detailed Budget form.

The information on this page covers an application without a connected SAGE Budget.

Section A: Senior/Key Persons

In this section, you need to include all of the senior or key research personnel.

detailed and subaward budgets senior key persons section

Select Add New Key Person to add a row to the section. Complete the following fields.

Field Description
Name Use the multiple field entry to add name information. Only the first and last names are required (indicated by the red outline).

senior key persons add person senior key person name after adding

Once you add the name information, the page will shift to displaying the name followed by “(edit)”.  Click on the name to make any necessary changes.

Project Role Use the text box to enter the appropriate role for each person entered.

Note: For the Detailed Budget, you must add at least one person with the specific role of “PD/PI” in each budget period. The first person you list with that role must match the PI listed on the SF 424 form. If the PI for the eGC1 is different than the PI for the Grant Runner application, use the Application PI role type on the eGC1 PI, Personnel, & Organizations page. The first PD/PI you list must then match the Application PI’s information. The match is based on first and last name only.

Commonly used roles are:

  • PD/PI
  • Co-PD/PI
  • Faculty
  • Post Doctoral
  • Post Doctoral Associate
  • Post Doctoral Scholar
  • Graduate Student
  • Undergraduate Student
  • Other Professional
  • Technician
  • Consultant
  • Co-Investigator
Base Salary Enter the base salary for each person listed. This field is not required.
Calendar, Academic, and Summer Months Use these columns to indicate the amount of time each person will be working on the project for this budget period. Some amount of effort is required. Enter either the number of calendar months or a combination of academic and summer months.

For example, the first three rows below have valid entries. The last one is not valid, as indicated by the red outline, because there are values in all three columns.

senior key persons effort months

Requested Salary, Fringe Benefits Enter the amount of salary and any fringe benefits requested for each person listed. These are required fields, but the value may be zero.
Funds Requested This final column is automatically calculated and is the sum of the Requested Salary and Fringe Benefits values. The field is displayed as read-only.
Delete Link A Delete link displays at the far right of the table for each person listed. Use this link to completely remove the data for that person. You will be prompted to confirm the deletion.

SAGE will calculate the value for the “Total Funds for Key Persons” field.

Section B: Other Personnel

In this section, include the other general categories of personnel who will be working on the research. The form automatically includes the first four Project Roles. You can also add other categories of personnel by clicking on the Add New Other Personnel button.

This example shows an added row for a Data Analyst.

other personnel section

You can add up to 6 additional rows for other personnel types. Once you have added 6 rows, the Add New Other Personnel button will be disabled with the explanation “Maximum allowable by the Sponsor has been reached” displayed.

Field Description
Number of Personnel Use this field to indicate how many individuals are in this role.
Project Role There are 4 fixed roles built into the form.
Calendar, Academic, and Summer Months As in Section A, use these columns to indicate the total amount of time this group of people will be working on the project for this budget period. Some amount of effort is required. Enter the total number of calendar, academic, and summer months.
Requested Salary, Fringe Benefits Enter the total amount of salary and any fringe benefits requested for this group of people. These are required fields, but the value may be zero.
Funds Requested This final column is automatically calculated and is the sum of the Requested Salary and Fringe Benefits values. The field is displayed as read-only.
Delete Link A Delete link only displays (at the far right of the table) for custom personnel roles. Use this link to completely remove the data. You will be prompted to confirm the deletion.

SAGE will calculate the values for the Total Number of Personnel and the Total Other Personnel Costs ($) fields.