Parent notification and student privacy
FERPA for parents
The Family Educational Rights and Privacy Act (FERPA), is a federal law that governs the use of, and limits access to student educational records. Students have full access to their academic records by logging into their MyUW account, but access is limited or restricted to others. Each office has an individual process to authorize users to view student information.
This webpage is designed to be a reference for parents and family members who are interested in learning more about access to academic, financial, health, housing, and dining records.
Students can access their grades and academic information by logging on to MyUW .For more information visit the Office of the Registrar Schmitz Hall, Room 209, Box 355850, Seattle, WA 98195 Phone: 206-543-4694 Fax: 206-685-2942 email@example.com
Tuition, fees and financial aid
Most financial transactions with the UW, including the collection of tuition and fees, are managed through the Office of Student Fiscal Services (SFS). SFS is committed to seeking input and providing information to student parents or guardians.
Student Fiscal Services and the Office of Student Financial Aid now have a combined online Information Release Authorization form. Students can use the online Information Release Authorization to designate individuals who will be able to access their UW billing accounts. Students can authorize access to online, phone, and in-person fiscal information and phone and in-person financial aid information for up to five individuals. Please be advised that this information will need to be updated each year.
When students grant access to financial information, an email will be sent to newly authorized users with instructions for accessing the information. In order for authorized users to access student account information, they will need to know the student’s 7-digit ID number. Authorized users will have access to a modified version of the student’s MyUW page, including the online tuiton bill, and their own password. These authorized users will receive email alerts when the online tuition statement is ready for viewing.
If you have already been granted access to a student’s account, you can login to view their Online Tuition Statement.
Additional information relating to financial records is available from:
Student Fiscal Services Schmitz Hall, Room 129, Box 355870, Seattle, WA 98195 Phone: 206-543-4694 Fax: 206-685-2942 firstname.lastname@example.org
Housing and dining
Students have the ability to authorize up to two individuals to access housing and dining account information on their housing application. This authorization allows parents to log in to their student’s housing statement to view charges and payments, and to make payments to the student account.
Make a payment
Whether or not your are authorized on your student’s account, you may make payments via the HFS Parent Payment website.
Housing assignments are emailed directly to students via their UW email accounts. Questions should be directed to the HFS Student Services Office.
Contact HFS: at email@example.com or 206-543-4059 if you have any questions related on on-campus housing and dining.
Student Health Services
Students have the ability to authorize individuals to access their medical records.
Consent for treatment of a minor
If your student is a minor, a parent or guardian must provide consent for your student to receive health care from UW Medicine.
If your son or daughter has health insurance through your family’s plan, you will need to find out whether your insurance is accepted at Hall Health. Call your insurance company and give them the Hall Health tax identification number (TIN) 91-1220843. This number will allow your insurance to verify eligibility within the UW Medicine network and clarify what services will be covered you’re your student visits the clinic.
UW Counseling Center
The UW Counseling Center is staffed by psychologists and mental health counselors who provide brief developmentally-based counseling and crisis intervention services to currently-enrolled UW students. There is no charge for most counseling services. In addition, the Counseling Center provides consultation to faculty, staff, or parents who may be concerned about a student’s well-being.
While visiting the Counseling Center students may choose to authorize individuals, using the Release of Information Form, to access their records or talk with their counselor. Students must fill out the form in person at the Counseling Center.
Additional information relating to student counseling services is available from: UW Counseling Center 401 Schmitz Hall, Box 355830, Seattle, WA 98195 Phone: 206-543-1240