Language for Ads & Announcements

The traditional summary statement found in position announcements —“The UW is an Affirmative Action/Equal Opportunity Employer” — is required by federal regulation and must appear in all advertisements. In order to be more attractive to a wide range candidates, the University requires that departments also add the following statement to all advertisements:

“The University of Washington is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans.”

Such proactive language conveys a level of commitment beyond that required by regulation and tells potential applicants that the University values diversity. For the most up to date list of required advertisement statements see Statements to Ensure Equal Opportunity and Reasonable Accommodation.

Proactive language can be included as a specific job qualification or as a summary statement at the end of job announcements. Examples of specific job qualifications and summary statements include the following:

  • Candidates should describe how multicultural issues have been or will be brought into courses.
  • Candidates should describe previous activities mentoring women or members of underrepresented groups.
  • Women, minorities, individuals with disabilities and veterans are encouraged to apply.
  • Successful candidates must be committed to working with diverse student and community populations.
  • Applicants are expected to describe in their letter of intent how their scholarship contributes to diverse communities.
  • The University is responsive to the needs of dual career couples.
  • The University is committed to building a culturally diverse educational environment. Applicants are requested to include in their cover letter information about how they will further this goal.
  • The University is committed to supporting the work-life balance of its faculty and received a 2006 Alfred P. Sloan award for Faculty Career Flexibility.
  • The campus is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching and/or service.

See Advertising and Other Forms of Recruitment. Although the above phrases are useful when recruiting U.S. citizens, departments should be aware of special international requirements. For example, should the successful candidate be a foreign national, any “preferred” statements in the ad will be held as “required” by federal and State agencies determining qualifications for permanent residency.

Therefore departments must carefully consider how the specific qualifications apply to the position and include only those criteria to which candidates will actually be held.

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